Agenda
The Blue Mountains
Special Committee of the Whole Meeting

Meeting #:
Date:	Monday, May 16, 2022
Time:	9:00 A.m. - 4:00 P.m.
Location:	Town Hall, Council Chambers and Virtual Meeting 32 Mill Street, Thornbury, ON Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Council Member Attendance

A.3

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of May 16, 2022 be approved as circulated, including any items added to the Agenda.

A.4

Declaration of Pecuniary Interest and general nature thereof

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2021-76, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.5

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of April 26, 2022 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Finance, Administration and Legal Services Reports - To be chaired by Councillor Andrea Matrosovs

B.1

Deputations, if any

B.1.1

Deputation: Laurey Gillies, Chair and Dr. Sabrina Saunders, CEO, The Blue Mountains Public Library Board

Re: The Blue Mountains Public Library Strategic Plan 2022-2026

B.2

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

2022 First Quarter Financial Report, FAF.22.049

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.049, entitled “Bi-Monthly Financial Report – January 2022 & February 2022” for information purposes.

B.4.2

Pride Crosswalk Installation, FAF.22.089

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.089, entitled “Pride Crosswalk Installation”;

  AND THAT Council approve the installation of pride crosswalks and directs staff to issue a tender for the installation of pride crosswalks at the locations listed below (to be selected by Council):

  • #1 – Beaver Valley Community School Crossing (Bruce Street South)
  • #2 – Bruce Street North and Highway 26 (Century 21 and New Orleans Pizza Crosswalk)
  • #3 – Marsh Street and Clark Street Intersection (Downtown Clarksburg)
  • #4 – Jozo Weider Blvd and Village Crescent (Blue Mountain Resort Main Parking Area)

  AND THAT Council approve the use of the inclusive pride crosswalk design as referenced in Attachment 1;

  AND THAT Council direct staff to apply for grant and/or funding opportunities to help cover the cost of the pride crosswalks;

  AND THAT Council approve a budget of $10,000 per location to a maximum of $40,000;

  AND THAT Council approve funding the 2022 cost from the Working Capital Reserve with 2023 costs be included as an addition to the budget.

B.4.3

Municipal Road Assumptions, FAF.22.097

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.097, entitled “Municipal Road Assumptions”;

  AND THAT Council endorse by-laws to assume Lora Bay Drive and the one-foot reserve adjacent to Dorothy Dr. and known as Block 57 on Plan 16M-20 as Municipal Highways.

B.4.4

Request to Purchase Land – Clarksburg Right of Way, FAF.22.095

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.095, entitled “Request to Purchase Land – Clarksburg Right of Way”;

  AND THAT Council direct staff to proceed with scheduling a Public Meeting to consider the potential disposition of land and declaration of the lands as being surplus to the Town’s needs;

  AND THAT Council approve that the consideration of the lands being declared surplus through the Public Meeting be based on the potential disposition and selling of the lands to the adjacent landowner as outlined in this report pending the outcome of the Public Meeting.

B.4.5

Council Compensation Review Committee Next Steps for Consideration, FAF.22.092

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.092, entitled “Council Compensation Review Committee Next Steps for Consideration”;

  AND THAT Council receive the options provided within this report for the future Term of Council to consider with regards to Council Compensation reviews;

  AND THAT the Council formally dissolve the 2018 – 2022 Council Compensation Review Committee;

  AND THAT Council take the opportunity to thank Mr. Robert Turner and Mr. John White for their commitment, effort, and expertise while serving on the Council Compensation Review Committee and for providing Council with well-informed recommendations.

B.4.6

125 Peel Street Campus of Care Update #1, FAF.22.096

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.096, entitled “125 Peel Street Campus of Care Update 1” for information purposes.

B.4.7

Follow-up to Public Meeting Comprehensive Parking By-law, FAF.22.074

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.074, entitled “Follow-up to Public Meeting Comprehensive Parking By-law”;

  AND THAT Council endorse the draft Comprehensive Parking By-law and amendments to the Administrative Monetary Penalties By-law and direct Staff to bring those By-laws forward to the May 24, 2022 meeting of Council for enactment.

B.5

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

Community Services and Operations Reports - To be chaired by Deputy Mayor Peter Bordignon

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

B.9

Staff Reports

B.9.1

East Ridge GCC 63 Water Distributions System, CSOPS.22.030

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.22.030, entitled “East Ridge GCC 63 Water Distributions System”;

  AND THAT Council consider the options of ownership, operating and replacement of the private watermains within GCC 63.

  AND THAT Council direct staff to proceed with Option 1 - Status Quo, or Option 2 - Town to assume ownership of the private water system as outlined in this report.

B.9.2

Bridges 2 and 3 PIC Follow-up, CSOPS.22.038

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.22.038, entitled “Bridges 2 and 3 PIC Follow-up” for information purposes.

B.9.3

Little River Park Enhancements Funding, CSOPS.22.048

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.22.048, entitled “Little River Park Enhancement”, request for increase to budget;

  AND THAT Council approve increasing the budget for the Little River Park Enhancements of $200,000 by $220,000 to a total of $420,000.

B.10

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

Planning & Development Services Reports - To be chaired by Councillor Jim Uram

B.11

Deputations, if any

B.12

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

None

B.14

Staff Reports

B.14.1

Assumption Windfall Phase 3 Subdivision, PDS.22.033

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.033, entitled “Assumption Windfall Phase 3 Subdivision”;

  AND THAT Council enacts a By-law to approve full acceptance and assumption of the Public Works constructed and installed within Registered Plan of Subdivision 16M-64, and the Public Water Works installed on Block 48 within Registered Plan of Subdivision 16M-42.

B.14.2

Recommendation Report – Polfer Developments Inc. (Timberwolf Condominiums) – Part-Lot Control By-Law, PDS.22.066

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.066, entitled “Recommendation Report – Polfer Developments Inc. (Timberwolf Condominiums) – Part-Lot Control By-Law”;

  AND THAT Council enact a Part-Lot Control By-law for the lands described as Parts 2, 9, 10, 11, 12, 13, 14, 15 Plan 16R-11152, being parts of Lots 1 to 5 Registered Plan 1134 also known as Timberwolf Condominiums;

  AND THAT the proposed Part-Lot Control By-law expire two (2) years from the date of enactment; and

  AND THAT Council direct Staff to forward the Part-Lot Control By-law to the County of Grey for final approval.

B.15

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Agricultural Advisory Committee Report dated February 10, 2022

C.1.2

Agricultural Advisory Committee Report dated March 10, 2022

C.1.3

Joint Municipal Physician Recruitment and Retention Committee Report dated March 9, 2022

C.1.4

Joint Municipal Physician Recruitment and Retention Committee Report dated March 22, 2022

C.1.5

Council Compensation Review Committee Report dated April 7, 2022

C.1.6

Community Communications Advisory Committee Special Report dated April 29, 2022

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Council Meeting, May 24, 2022
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, May 24, 2022
Town Hall, Council Chambers and Virtual

Council, Public Meetings, May 30, 2022
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Special Committee of the Whole does now adjourn at (time) p.m. to meet again at the call of the Chair.