Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:
Date:	Tuesday, March 29, 2022
Time:	9:00 A.m. - 4:30 P.m.
Location:	Town Hall, Council Chambers and Virtual Meeting 32 Mill Street, Thornbury, ON Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Council Member Attendance

A.3

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of March 29, 2022 be approved as circulated, including any items added to the Agenda.

A.4

Declaration of Pecuniary Interest and general nature thereof

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2021-76, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.5

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of March 15, 2022 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Finance, Administration and Legal Services Reports - To be chaired by Councillor Andrea Matrosovs

B.1

Deputations, if any

B.1.1

Deputation: Tim King

Re: September 22, 20221, Sewer Backup 7:30 PM Event

B.1.2

Deputation: Thomas Ellis

Re: September 22, 2021, Sewer Backup - Fraser Crescent

B.1.3

Deputation: Robert Newman

Re: In Response to Staff Report FAF.22.068 Flood Relief and Inflow and Infiltration Program

B.2

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

2021 Annual Fire Department Report, FAF.22.028

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.028, entitled “2021 Annual Fire Department Report”; for information

B.4.2

Flood Relief and Inflow and Infiltration Program, FAF.22.068

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.068, entitled “Flood Relief and Inflow and Infiltration Program”;

  AND THAT Council direct Staff to provide up to $20,000.00 in relief funds to affected residents who were displaced by sewage backup flooding related to the September 21, 2021, rain event, in accordance with this Staff Report.

  AND THAT Council direct Staff to develop an inflow and infiltration reduction and rebate strategy and program as set out in this Staff Report.

B.4.3

125 Peel St. Declare Lands Surplus and a Process to Sell the Lands, FAF.22.069

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.069, entitled “125 Peel St. Declare Lands Surplus and a process to sell the Lands”;

  AND THAT Council deem 125 Peel St. (more particularly described as COLLINGWOOD CON 10 PT LOT 35; RP 16R681 PART 1 & 2) (the “Property”) as surplus to the needs of the Municipality.

  AND THAT Council directs that, in any potential sale, conveyance, or transfer of the Property or any part thereof that – to the greatest extent possible and unless otherwise directed by Council - the Town retain a minimum of 10 acres of contiguous land on the Property and the watercourse (plus an appropriate buffer) that bisects the Property.

  AND THAT Council directs Staff to negotiate and execute a conditional Agreement of Purchase and Sale with the successful Request for Proposal proponent, as set out in this report.

  AND THAT Council directs that the CAO and Director of Legal Services have the authority to execute a conditional Agreement of Purchase and Sale on behalf of the Town.

  AND THAT Council deems that, following the completion of the sale of a portion of 125 Peel St., any remainder of the Property shall automatically be deemed not surplus to the needs of the Municipality.

B.5

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

Community Services and Operations Reports - To be chaired by Deputy Mayor Peter Bordignon

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

B.9.1

Transportation Master Plan Public Information Centre 2, CSOPS.22.031

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.22.031, entitled “Transportation Master Plan Public Information Centre 2”;

  AND THAT Council direct staff to proceed with the Transportation Master Plan Public Information Centre 2.

B.9.2

Tyrolean Village Watermain Replacement and Wastewater Servicing PIC 2 Follow-up, CSOPS.22.009

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.22.009, entitled “Tyrolean Village Watermain Replacement and Wastewater Servicing PIC 2 Follow-up”;

  AND THAT Council direct staff to split the Tyrolean Village Watermain Replacement and Wastewater Servicing Extension project into two phases of construction. Phase One consisting of Birch View Trail Watermain Replacement and Wastewater Servicing Extension and Phase Two consisting of Tyrolean Lane Watermain Replacement and Wastewater Servicing Extension;

  AND THAT Council direct staff to proceed with a Request for Tender for the construction of Phase One Birch View Trail Watermain Replacement and Wastewater Servicing Extension in 2022 and Phase Two Tyrolean Lane Watermain Replacement and Wastewater Servicing Extension in 2023;

   

   

  AND THAT Council direct staff to provide a further staff report outlining the tendered costs prior to awarding the construction contract for Phase One Birch View Trail Watermain Replacement and Wastewater Servicing Extension if the annual household cost of extending services is greater than 5% of the median after tax single household income as per the Town’s Affordability Policy.

B.9.3

Drake’s Path Wastewater Servicing Extension Tendered Costs and Affordability, CSOPS.22.028

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.22.028, entitled “Drake’s Path Wastewater Servicing Extension Tendered Costs and Affordability”;

  AND THAT Council approve an increase in the project budget of $291,625 from $454,600 to $746,225.

B.10

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

Planning & Development Services Reports - To be chaired by Councillor Jim Uram

B.11

Deputations, if any

B.11.1

Deputation: Georgina O'Grady

Re: Response to Staff Report PDS.22.049 Recommendation Report - NEC Application 22-708 Part Lot 18, Concession 5 being Part 2 on Plan 16R4184

B.12

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

None

B.14

Staff Reports

B.14.1

Recommendation Report – NEC Application 22-664 – Part Lot 18, Concession 5 being Part 3 on Plan 16R4184, PDS.22.048

• Recommended (Move, Second)

  THAT Council receive for information Staff Report PDS.22.048, entitled “Recommendation Report – NEC Application 22-664 – Part Lot 18, Concession 5, being Part 3, Reference Plan 16R-4184”;

  AND THAT Council direct staff to issue the comments and concerns identified in this Staff Report to the NEC and identify that the Town objects (at this time) to the proposed development until such a time that the Owners enter into a Municipal Land Use and Maintenance Agreement with the Town;

  AND THAT Council recommends that the NEC consider siting the proposed new dwelling closer to the 5^th Line (western section of the lot) to encourage the potential continued use of agricultural Class 1A soils;

  AND THAT Council direct staff to continue to monitor this NEC Application, and to return and report back to Council as may be necessary, as this NEC application advances through the Niagara Escarpment Commission development review process.

B.14.2

Recommendation Report – NEC Application 22-708 – Part Lot 18, Concession 5 being Part 2 on Plan 16R4184, PDS.22.049

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.049, entitled “Recommendation Report – NEC Application 22-708 – Part Lot 18, Concession 5 being Part 2 on Plan 16R4184”;

  AND THAT Council direct staff to issue the comments and concerns identified in this Staff Report to the NEC and identify that the Town objects (at this time) to the proposed development until such a time that the Owners enter into a Municipal Land Use and Maintenance Agreement with the Town;

  AND THAT Council recommends that the NEC consider siting the proposed new dwelling closer to the 5^th Line (western section of the lot) to encourage the potential continued use of agricultural Class 1A soils;

  AND THAT Council direct staff to continue to monitor this NEC Application, and to return and report back to Council as may be necessary, as this NEC application advances through the Niagara Escarpment Commission development review process.

B.14.3

Recommendation Report - P3129 - 188 Peel Street North (Richpark) – Application for Part Lot Control, PDS.22.036

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.036, entitled “Recommendation Report – P3129 - 188 Peel Street North (Richpark) – Application for Part Lot Control”;

  AND THAT Council enact a Part Lot Control By-Law for those lands described as Block 1, Plan 16M-84.

B.14.4

Cottages at Lora Bay Phase 5 – Holding ‘-h7’ Removal, PDS.22.050

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.050, entitled “Cottages at Lora Bay Phase 5 – Holding ‘-h7’ Removal”;

  AND THAT Council enacts a By-Law to remove the Holding ‘-h7’ symbol from those lands legally described as Part Lot 39, Concession 12 being Part of Lots 1 & 3, Registers Compiled Plan 1032 (Cottages at Lora Bay, Phase 5, being Vacant Land Condominium Plan No. 127.

B.15

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Economic Development Advisory Committee Report dated December 21, 2021

C.1.2

Sustainability Advisory Committee Report dated February 9, 2022

C.1.3

Special Sustainability Advisory Special Committee Report dated February 18, 2022

C.1.4

Joint Municipal Physician Recruitment and Retention Committee Report dated February 9, 2022

C.1.5

Community Communications Advisory Committee Report dated February 10, 2022

C.1.6

Transportation Advisory Committee Report dated February 10, 2022

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Council Meeting, April 11, 2022
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, April 12, 2022
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at (time) p.m. to meet again April 12, 2022 Town Hall, Council Chambers and Virtual or at the call of the Chair.