Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, August 26, 2024

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of August 26, 2024 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of July 8, 2024 and the Special Committee of the Whole minutes of July 10, 2024 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Finance, Administration, and Fire Services Reports - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

B.1.1

Anthony Flemming and Lynne Cunningham, MPAC

Re: Presentation to Council on the Resort Condominium Tax Class

B.1.2

Lindsay Johnston, Director, OHT Implementation, Grey Bruce Ontario Health Teams

Re: Update to Council on the Grey Bruce Ontario Health Team

B.1.3

Monica Singh Soares, Life Directions Employment Support with Ontario Disability Employment Network

Re: Request for Council to declare the month of October as "Light it Up! For National Disability Employment Awareness Month"

B.2

Public Comment Period regarding matters included in the Finance, Administration, and Fire Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

B.3.1

Sid and Louise McFarlane, Residents

Re: Request for Council to commit to a payment of 50% of the arborists fees for tree removal at 36 Elma Street, Thornbury
(For Council Consideration)

B.3.2

Kyra Dunlop, Recording Secretary, The Blue Mountains OPP Detachment Board

Re: The Blue Mountains OPP Detachment Board request for Council support to allow the Detachment Board to provide input on Town Newsletter topics
(For Council Consideration)

B.4

Staff Reports

B.4.1

Blue Mountains Attainable/Affordable Housing Advisory Committee Terms of Reference, FAF.24.089

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.089, entitled “Blue Mountains Attainable/Affordable Housing Advisory Committee Terms of Reference”;

  AND THAT Council approve the Blue Mountains Attainable/Affordable Housing Committee Terms of Reference as presented and attached to this report;

  AND THAT Council direct staff to initiate the advertising and recruitment process to establish a Blue Mountains Attainable/Affordable Housing Advisory Committee as outlined in the Draft Terms of Reference.

B.4.2

Revisions to Corporate Policies, FAF.24.094

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.0.94, entitled “Revisions to Corporate Policies”;

  AND THAT Council approve the revisions to the Vacation Policy POL.COR.17.05 and the Lieu and Overtime Policy POL.COR.17.06 as outlined in this report;

  AND THAT Council repeal Corporate Policy “Personal Emergency and Sick Leave Policy POL.COR.13.25” and replace it with Corporate Policy “Health, Wellness and Personal Emergency Leave Policy POL.COR.24.XX.

B.4.3

Financial Update Report for the six months ended June 30, 2024, FAF.24.092

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.092, entitled “Financial Update Report for the six months ended June 30, 2024”, for information purposes.

B.4.4

2024 Resident Satisfaction Survey, FAF.24.082

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.082, entitled “2024 Resident Satisfaction Survey”;

  AND THAT Council endorses the survey questions in principle, as presented, and directs staff to conduct the survey with results presented back to Council in Q4 2024;

  AND THAT Council approves a budget to an upset limit of $15,000 to be funded by the 2024 Communications Division Operating Budget.

B.4.5

Follow Up to Notice Policy Public Meeting, FAF.24.086

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.086, entitled “Follow Up to Notice Policy Public Meeting”;

  AND THAT Council repeal the Town’s “Provision of Notice and Manner of Giving Notice to the Public Policy” POL.COR.07.03 and replace it with the new policy as attached to this report;

  AND THAT Council repeal and replace By-law 2008-09 as outlined in this report.

B.4.6

Follow Up to Public Meeting Re: Update to the “Accountability and Transparency of Town Actions to the Public Policy, POL.COR.07.01”, FAF.24.096

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.096 entitled “Follow Up to Public Meeting Re: Update to Accountability and Transparency of Town Actions to the Public Policy, POL.COR.07.01;”

  AND THAT Council approves the “Accountability and Transparency of Town Actions to the Public Policy” as attached to this staff report and directs staff to provide a By-law to Enact the Accountability Policy to the next Council Meeting, for enactment.

B.4.7

Update to Council Compensation and Expense Bylaw, FAF.24.098

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.098, entitled “Update to Council Compensation and Expense Bylaw”;

  AND THAT Council enacts the attached By-law to Establish a Compensation and Expense Policy for the Mayor and Members of Council, as attached to Staff Report FAF.24.098

B.4.8

Update to Committee of Adjustment Compensation and Expense By-law, FAF.24.099

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.099, entitled “Update to Committee of Adjustment Compensation and Expense Bylaw”;

  AND THAT Council enacts the attached By-law to Establish a Compensation and Expense Policy for the Committee of Adjustment, as attached to Staff Report FAF.24.099.

B.4.9

2025 Council and Committee of the Whole Meeting Schedule and 2025 Town Hall Holiday Closure, FAF.24.043

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.043, entitled “2025 Council and Committee of the Whole Meeting Schedule and 2025 Town Hall Holiday Closure”;

  AND THAT Council select Option ___ as the 2025 Council and Committee of the Whole Meeting Schedule as attached to Staff Report FAF.24.043;

  AND THAT Council approves the closure of the Town Hall for the period of December 24, 2025, at 12:00 pm noon, to and including January 1, 2026 as set out in Staff Report FAF.24.043, with the Town Hall reopening at 8:30 am on Friday, January 2, 2026.

B.4.10

Establishment of a Lobbyist Registry By-law, FAF.24.097

Note: The report will be revised to include Attachment 2 on August 22, 2024

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.097, entitled “Establishment of a Lobbyist Registry By-law”;

  AND THAT, in accordance with section 223.11 of the Municipal Act, 2001, Council appoints the Integrity Commissioner of the Town of The Blue Mountains as the Lobbyist Registrar for the Town of The Blue Mountains;

  AND THAT, Council authorizes the Mayor and Clerk to execute an agreement with the Town’s Integrity Commissioner, Principles Integrity, for the provision of Lobbyist Registrar services, with the term to run concurrent with the Agreement that provides for the provision of Integrity Commissioner services, to March 31, 2028

B.5

Public Comment Period regarding matters included in the Finance, Administration, and Fire Services portion of the meeting (each speaker is allotted three minutes)

Community Services Reports - To be chaired by Councillor McKinlay

B.6

Deputations, if any

B.6.1

David Scoon, Resident

Re: Concerns regarding the proposed iHeart Radio Concert in Grey Highlands

B.7

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

B.9.1

Blue Mountain Resort Noise By-law Relief Requests, CSOPS.24.068

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.068, entitled “Blue Mountain Resort Noise By-law Relief Requests”;

  AND THAT Council authorize the requests for relief from the provisions of the Noise By-law for the five events at Blue Mountains Resorts as specified in this report.

B.9.2

2024 Thornbury-Clarksburg Rotary Turkey Trot Subsidy Request, CSOPS.24.055

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.055, entitled “2024 Thornbury-Clarksburg Rotary Turkey Trot Subsidy Request”;

  AND THAT Council waive all fees for the 2024 Thornbury-Clarksburg Rotary Turkey Trot event to an upset limit of $3000.00.

B.9.3

Young Life Collingwood Subsidy Request, CSOPS.24.059

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.059, entitled “Young Life Collingwood Subsidy Request”;

  AND THAT Council provide a 50% subsidy in the amount $442.50 plus applicable taxes for the 2024 Young Life Collingwood Fundraising Pickleball Tournament to be held Friday, September 14^th, 2024, and Saturday, September 15^th, 2024, between the hours of 8am and 6pm daily.

B.9.4

Volunteer Recognition Awards Subcommittee Appointment for Term of Council, CSOPS.24.062

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.062, entitled “Volunteer Recognition Awards Subcommittee Appointment for Term of Council”;

  AND THAT Council directs staff to appoint the current Volunteer Recognition Awards Subcommittee for the remainder of the current Term of Council;

  AND THAT Council directs staff to appoint future Volunteer Recognition Awards Subcommittees to continually align with the Term of Council moving forward.

B.10

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

None

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Committee of the Whole Meeting, Operations and Planning and Development Services,  August 27, 2024
Town Hall, Council Chambers and Virtual

Council Meeting, September 9, 2024
Town Hall, Council Chambers and Virtual

Council, Public Meeting, September 10, 2024
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Finance, Administration, Fire Services and Community Services,  September 16, 2024
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations and Planning and Development Services,  Septembe 17, 2024
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on September 16, 2024, Town Hall, Council Chambers and Virtually, or at the call of the Chair.