Revised Agenda
The Blue Mountains
Special Committee of the Whole Meeting

Meeting #:
Date:
Time:
-
Location:
Town Hall, Council Chambers and Virtual Meeting
32 Mill Street, Thornbury, ON
Prepared by: Corrina Giles, Town Clerk

A.
Call to Order
 

A.1
Traditional Territory Acknowledgement and Moment of Reflection
 

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2
Council Member Attendance
 

A.3
Approval of Agenda
 

  • Recommended (Move, Second)

    THAT the Agenda of June 27, 2022 be approved as circulated, including any items added to the Agenda.

A.4
Declaration of Pecuniary Interest and general nature thereof
 

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2021-76, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.5
Previous Minutes
 

None

B.
Staff Reports, Deputations, Correspondence
 

Finance, Administration and Legal Services Reports - To be chaired by Councillor Andrea Matrosovs

B.1
Deputations, if any
 

None

B.2
Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)
 

NOTE: In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3
Correspondence, if any
 

None

B.4
Staff Reports
 

B.4.1
Disposition of Wellington St. N. Road Allowance, FAF.22.100
This item has attachments. 

1.FAF.22.100 Disposition of Wellington St. N. Road Allowance.pdf
2.Attachment 1 PDS.21.105 Consideration of Sale of Town Lands - Wellington Street Road Allowance (P3021).pdf
3.Attachment 2 PDS.22.010 P3021 Follow-Up Report - Request to Purchase Wellington Street North combined.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report FAF.22.100, entitled “Disposition of Wellington St. N. Road Allowance”;

    AND THAT Council declares that the portion of the Wellington St. N. Road Allowance which immediately abuts 151 and 161 Bay St. E. surplus to the needs of the Municipality;

    AND THAT Council direct Staff to bring forward a by-law to the July 4, 2022, meeting of Council to stop up and close that portion of Wellington St. N.

    AND THAT Council authorizes and directs the sale of the subject portion of Wellington St. N. as set out in this this Staff Report.

    AND THAT Council delegates all necessary signing authority with respect to the sale or transfer of this portion of the Wellington St. N. Road Allowance to the Mayor and Clerk.

B.5
Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)
 

Community Services and Operations Reports - To be chaired by Deputy Mayor Peter Bordignon

B.6
Deputations, if any
 

None

B.7
Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)
 

NOTE: In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8
Correspondence, if any
 

None

B.9
Staff Reports
 

B.9.1
Sidewalk Winter Maintenance Implementation, CSOPS.22.029
This item has attachments. 

1.CSOPS.22.029 Sidewalk Winter Maintenance Implementation.pdf
2.Attachment 1 Sidewalk Winter Maintenance 2022 - Map.pdf
3.Attachment 2 Active Development as of April 2022 - Map.pdf
4.Attachment 3 Current and Proposed Snow Removal Locations Maintained by Community Services - Map.pdf
5.Attachment 4 Sidewalk Winter Maintenance Implementation Presentation.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report CSOPS.22.029, entitled “Sidewalk Winter Maintenance Implementation”;

    AND THAT Council consider that additional winter maintenance activities are required to align with current and projected population growth within the Town;

    AND THAT Council consider winter maintenance activities on all sidewalks throughout the Town and that service be provided by internal resources as outlined in Option 4A with the use of 2 depot locations;

    AND THAT Council approve the addition of six (6) full time year-round (FTE) Operators to the Roads and Drainage Division of the Operation Department to begin November 1, 2024;

    AND THAT Council directs staff to bring forward an addition to the budget for consideration in the 2023 budget deliberations to allow for the tendering of equipment and buildings.

B.9.2
Winter Maintenance Staff and Equipment Needs, CSOPS.22.062
This item has attachments. 

1.CSOPS.22.062 Winter Maintenance Staff and Equipment Needs.pdf
2.Attachment 1 CSOPS.20.058 Winter Maintenance Contract Extensions and Equipment Needs.pdf
3.Attachment 2 CSPW.18.041 Winter Road Maintenance for 2018 2019 and 2019 2020 Seasons.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report CSOPS.22.062, entitled “Winter Maintenance Staff and Equipment Needs”;

    AND THAT Council authorize the three (3), six-month snowplow Operators positions to be converted to permanent six-month snowplow Operators positions;

    AND THAT Council direct Staff to replace the three (3) pilot project snowplow trucks and authorize the creation of a budget of $1,200,000 for the replacement snowplow vehicles to be funded from Unfinanced;

     

     

    AND THAT Council directs Staff to begin the tender process for three (3) replacement trucks in 2022 to receive equipment in advance of the 2024 winter season;

    AND THAT Council approve the standardization of snowplow attachments and equipment to Viking-Cives Ltd. and allow for the option for Single Source procurement.

B.9.3
Thornbury West Parkettes PIC Follow-up, CSOPS.22.050
This item has attachments. 

1.CSOPS.22.050 Thornbury West Parkettes PIC Follow-up.pdf
2.Attachment 1 Parkette Questionaire.pdf
3.Attachment 2 Summary of Questionnaire Responses.pdf
4.Attachment 3 Questionnaire Comment Summary.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report CSOPS.22.050, entitled “Thornbury West Parkettes PIC Follow-up”;

    AND THAT Council approve increasing the Thornbury West Road Reconstruction Phase 1 budget by $900,000 with funding coming from Parks and Recreation Development Charges;

    AND THAT Council approve the final design concepts for the parkette on Beaver Street and Louisa Street.

B.9.4
East Side Water Supply and Storage Class MCEA PIC 1 Follow-up, CSOPS.22.051
This item has attachments. 

1.CSOPS.22.051 East Side Water Supply and Storage Class MCEA PIC 1 Follow-up.pdf
2.CSOPS.22.051 Attachment 1 East Side Water Supply and Storage MCEA PIC Summary.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report CSOPS.22.051, entitled “East Side Water Supply and Storage Class MCEA PIC 1 Follow-up”.

B.9.5
Endorsement of the Integrated Community Sustainability Plan, CSOPS.22.057
This item has attachments. 

1.CSOPS.22.057 Endorsement of the Integrated Community Sustainability Plan.pdf
2.Attachment 1 The Blue Mountains Future Story.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report CSOPS.22.057, entitled “Endorsement of the Integrated Community Sustainability Plan”;

    AND THAT Council acknowledges that the Sustainability Advisory Committee endorsed the proposed Integrated Community Sustainability Plan in principle, contingent on incorporating feedback provided at the May 26, 2022, Sustainability Advisory Committee meeting;

    AND THAT Council acknowledges that budgeting and staff resource requests to implement the proposed Integrated Community Sustainability Plan will be brought before Council via the 2023 budget process and in subsequent annual budget processes in future years, with approximately $75,000 currently available for plan implementation in 2022;

    AND THEREFORE THAT Council endorse the final Integrated Community Sustainability Plan, entitled The Blue Mountains Future Story for implementation beginning immediately through until 2027, at which time the Plan’s Key Steps and Bold Actions shall be updated for another 5 years.

B.9.6
Inflow and Infiltration Reduction Strategy, CSOPS.22.059
This item has attachments. 

1.CSOPS.22.059 Inflow and Infiltration Reduction Strategy.pdf
2.Attachment 1 Inflow and Infiltration Reduction Strategy Presentation.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report CSOPS.22.059, entitled “Inflow and Infiltration Reduction Strategy”;

    AND THAT Council direct Staff to develop an Inflow and Infiltration Residential Rebate Program and associated funding source.

B.9.7
Blue Box Transition Plan, CSOPS.22.063
This item has attachments. 

1.CSOPS.22.063 Blue Box Transition Plan.pdf
2.Attachment 1 Association of Municipalities of Ontario - Blue Box Transition to Full Producer Responsibility Presentation.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report CSOPS.22.063, entitled “Blue Box Transition Plan”;

    AND THAT Council support a response to the Circular Materials Ontario (CMO) survey to confirm that the Town will not be entering into a contract with CMO for curbside blue box collection services during the transition period;

    AND THAT Council grant delegated authority to the Chief Administrative Officer and Director of Operations to negotiate terms with CMO, or other Producer Responsibility Organizations (PRO), to ensure service continuity through the transition as it may relate to depot based, public space or other service, should the need arise.

B.9.8
Craigleith WWTP Sewage Pumping Station Class EA PIC 1 Follow-up, CSOPS.22.055
This item has attachments. 

1.CSOPS.22.055 Craigleith WWTP Sewage Pumping Station Class EA PIC 1 Follow-up.pdf
2.CSOPS.22.055 Attachment 1.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report CSOPS.22.055, entitled “Craigleith WWTP Sewage Pumping Station Class EA PIC 1 Follow-up for their information”.

B.9.9
2021 Year End Water and Wastewater Capacity Assessment, CSOPS.22.056
This item has attachments. 

1.CSOPS.22.056 2021 Year End Water and Wastewater Capacity Assessment.pdf
2.Att 1 Executive Summary.pdf
3.Att 2 Development Staging Process.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report CSOPS.22.056, entitled “2021 Year End Water and Wastewater Capacity Assessment for their information”.

B.10
Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)
 

Planning & Development Services Reports - To be chaired by Councillor Jim Uram

B.11
Deputations, if any
 

None

B.12
Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)
 

NOTE: In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13
Correspondence, if any
 

None

B.14
Staff Reports
 

None

B.15
Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)
 

C.
New and Unfinished Business
 

D.
Notice of Meeting Dates
 

Special Committee of the Whole Meeting, June 28, 2022
Town Hall, Council Chambers and Virtual


Council Meeting, July 4, 2022
Town Hall, Council Chambers and Virtual


Council, Public Meeting, July 11, 2022
Town Hall, Council Chambers and Virtual


Council, Public Meeting, August 8, 2022
Town Hall, Council Chambers and Virtual


Committee of the Whole Meeting, August 9, 2022
Town Hall, Council Chambers and Virtual

E.
Adjournment
 

  • Recommended (Move, Second)

    THAT this Special Committee of the Whole does now adjourn at (time) p.m. to meet again at the call of the Chair.

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