Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:
Date:	Tuesday, March 23, 2021
Time:	9:00 A.m. - 4:30 P.m.
Location:	Town Hall, Council Chambers - Virtual Meeting 32 Mill Street, Thornbury, ON Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Moment of Reflection

A.3

Council Member Attendance

A.4

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of March 23, 2021 be approved as circulated, including any items added to the Agenda.

A.5

Declaration of Pecuniary Interest and general nature thereof

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2019-56, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.6

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of March 9, 2021 be adopted as circulated, including any revisions to be made.

A.7

Adoption of Consent Agenda

None

B.

Staff Reports, Deputations, Correspondence

Finance Administration, Enforcement and Fire Reports - To be chaired by Councillor Rob Sampson

B.1

Deputations, if any

B.1.1

Deputation: Anthony Fleming and Rebecca Webb, Municipal Property Assessment Corporation (MPAC)

Re: 2020 Municipal Partnerships Report

B.2

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

B.3

Staff Reports

B.3.1

2020 Annual Fire Department Report, FAF.21.048

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.048, entitled “2020 Annual Fire Department Report” for information.

B.3.2

Monthly Financial Report - February 2021, FAF.21.047

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.047 entitled "Monthly Financial Report - February 2021" for information purposes.

B.3.3

Request for Additional Funds to Support the Rural Access to Broadband Internet Technology (RABIT) Task Force, FAF.21.051

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.051, entitled “Request for Additional Funds to Support the Rural Access to Broadband Internet Technology (RABIT) Task Force”;

  AND THAT Council approve additional funding for the Rural Access to Broadband Internet Technology (RABIT) Task Force to an upset limit of $10,000 to complete a Community Internet Speed Challenge throughout the month of May 2021 and as outlined in this report;

  AND THAT Council acknowledge and endorse the staff resources required to complete The Blue Mountains Internet Speed Challenge as presented and highlighted in the financial impact section of this report.

B.4

Finance, Administration and Legal Services “Information Reports” and correspondence to be considered in the adoption of the Consent Agenda

None

B.5

Correspondence, if any

None

B.6

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

Community Services and Operations Reports - To be chaired by Councillor Peter Bordignon

B.7

Deputations, if any

None

B.8

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

B.9

Staff Reports

B.9.1

Georgian Trail Annual Operations Report, CSOPS.21.013

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.013, entitled “Georgian Trail Annual Operations Report” for information purposes;

  And that Council endorses collaboration with the Georgian Cycle and Trail Association to enhance sections of the Georgian Trail.

B.9.2

Thornbury Harbour Fuel Project Request for Additional Funds, CSOPS.21.017

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.017, entitled “Thornbury Harbour Fuel Project Request for Additional Funds”;

  AND THAT Council approve additional funding to an upset limit of $72,000 to be funded by the harbour reserve.

B.9.3

Historical Errors and Omissions in Drawings for the Thornbury Wastewater Treatment Plant, CSOPS.21.021

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.021, entitled “Historical Errors and Omissions in Drawings for the Thornbury Wastewater Treatment Plant” for their information.

B.9.4

Public Electric Vehicle Charge Stations, CSOPS.21.020

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.020, entitled “Public Electric Vehicle Charge Stations”;

  AND THAT Council approve the installation of 12 electric vehicle charge stations in the 6 designated locations (generally described as: Hester Street parking lot, Town Hall, Thornbury Post Office parking lot, Beaver Valley Community Centre, LE Shore Library, and Craigleith Heritage Depot Museum).

  AND THAT Council approve installation option ____ and approve the execution of the associated 10 year agreement(s) by Mayor and Clerk.

B.9.5

Capital Project Costs, CSOPS.21.024

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.024, entitled “Capital Project Costs” for their information.

B.10

Community Services and Operations “Information Reports” and correspondence to be considered in the adoption of the Consent Agenda

None

B.11

Correspondence, if any

None

B.12

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

Planning & Development Services Reports - To be chaired by Councillor Jim Uram

B.13

Deputations, if any

None

B.14

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

B.15

Staff Reports

B.15.1

Protocol for Establishing Telecommunication Facilities - Information and Direction Report, PDS.21.021

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.021, entitled “Protocol for Establishing Telecommunication Facilities – Information and Direction Report”;

  AND THAT Council direct Planning Staff:

  1. To initiate an update the Municipal Protocol for Establishing Telecommunication Facilities to provide added clarity regarding roles and responsibilities of the participants;
  2. To initiate the preparation of a public engagement plan for the development of a Telecommunications Infrastructure Plan to better coordinate and preemptively identify areas of need, and potential strategic sites, for new telecommunication facilities, including exploring the feasibility of a regional plan developed with area municipalities;
  3. To engage municipal partners to investigate the feasibility of creating a regional telecommunications infrastructure plan to better coordinate and preemptively identify areas of need, and potential strategic sites, for new telecommunication facilities;
  4. To include updated Telecommunication Facility/Infrastructure policies in the Official Plan through the upcoming 5-year review exercise, which includes reference to the Municipal Protocol for Establishing Telecommunication Facilities and any relevant findings as a result of item B and/or C

   

B.15.2

Abbotts Subdivision - Notice of LPAT Appeal, PDS.21.039

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.039, entitled “Abbotts Subdivision - Notice of LPAT Appeal”;

  AND THAT the Director of Legal Services and/or Town legal counsel be authorized to take the appropriate actions necessary, including retention of professional services to support the Town’s position and attendance at any discussion, negotiations, and proceeding related to this Local Planning Appeal Tribunal (LPAT) matter.

   

B.15.3

Update to By-law No. 2002-78 and Request to extend the Lora Bay Berm, PDS.21.031

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.031, entitled “Update to By-Law No. 2002-78, and Request to Extend the Lora Bay Berm” for information;

  AND THAT Council direct Town staff to finalize a Fill Agreement pertaining to the extension of the Lora Bay Berm;

  AND THAT the Fill Agreement shall address such matters as may be directed by Council in the consideration of Staff Report PDS.21.031;

  AND THAT the Mayor and the Clerk are authorized to execute the Lora Bay Berm Extension Fill Agreement;

  AND THAT Council direct staff to initiate an update to By-Law 2002-78.

B.15.4

Year End 2020 Building Permit Statistics Summary, PDS.21.033

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.033, entitled “Year End 2020 Building Permit Statistics Summary” for information purposes.

B.15.5

Committee of Adjustment - Year End Report (2020), PDS.21.023

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.023, entitled "Committee of Adjustment - Year End Report (2020)" for information.

B.16

Planning & Development Services Information Reports and correspondence to be considered in the adoption of the Consent Agenda

None

B.17

Correspondence, if any

None

B.18

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Attainable Housing Corporation Board Report dated February 4, 2021

C.1.2

Grants and Donations Committee Report dated February 5, 2021

C.1.3

Economic Development Advisory Committee Report dated February 8, 2021

C.1.4

Sustainability Advisory Committee Report dated February 10, 2021

C.1.5

Communications Advisory Committee Report dated February 16, 2021

C.1.6

The Blue Mountains Attainable Housing Corporation Board Report dated February 18, 2021

C.1.7

Leisure Activities Plan Steering Committee Report dated February 25, 2021

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Special Committee of the Whole Meeting, March 29, 2021 (Virtual)
Town Hall, Council Chambers

Council Meeting, April 6, 2021 (Virtual)
Town Hall, Council Chambers

Committee of the Whole Meeting, April 6, 2021 (Virtual)
Town Hall, Council Chambers

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at (time) p.m. to meet again April 6, 2021 Town Hall, Council Chambers (Virtually), or at the call of the Chair.