Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Tuesday, September 27, 2022

Time:

9:00 A.m. - 5:00 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Council Member Attendance

A.3

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of September 27, 2022 be approved as circulated, including any items added to the Agenda.

A.4

Declaration of Pecuniary Interest and general nature thereof

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2021-76, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.5

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of September 13, 2022 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Finance, Administration and Legal Services Reports - To be chaired by Councillor Andrea Matrosovs

B.1

Deputations, if any

None

B.2

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

Follow Up to Request to Waive Fire Service Charges for April 10, 2022 Rescue, FAF.22.153

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.153, entitled “Follow Up to Request to Waive Fire Service Charges for April 10, 2022 Rescue”;

  AND THAT Council direct staff to proceed with the collection of the outstanding Fire Service charges for the April 10, 2022 rescue at Metcalf Rock.

  or

  AND THAT Council direct staff to waive an additional ____% of the outstanding Fire Service charges for the April 10, 2022 rescue at Metcalf Rock.

  or

  AND THAT Council direct staff to waive the Fire Service charges for the April 10, 2022 rescue at Metcalf Rock.

B.4.2

Tools for Clarification of Information Provided at Council, FAF.22.143

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.143, entitled “Tools for Clarification of Information Provided at Council” for information purposes.

B.4.3

Additional Follow Up Information Relating to Service Delivery, FAF.22.148

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.148, entitled “Additional Follow Up Information Relating to Service Delivery” as supplementary information to Staff Report FAF.22.110.

B.4.4

Attainable Housing Strategy Discussion Follow-up, FAF.22.155

Note: This report will be available by Thursday September 22, 2022.

B.4.5

Aquavil Master Development Agreement, FAF.22.156

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.156, entitled “Aquavil Master Development Agreement”;

  AND THAT Council delegate authority to the Mayor and Clerk to execute a Master Development Agreement related to the Aquavil Development.

B.4.6

Year-End Analysis, FAF.22.145

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.145, entitled “Year-End Analysis” for information purposes.

B.4.7

Followup to Public Meeting Re: Proposed Revisions to Council and Committee of Adjustment Procedural By-laws as it relates to Meeting Cycles, FAF.22.128

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.128, entitled “Followup to Public Meeting Re:  Proposed Revisions to Council and Committee of Adjustment Procedural By-laws as it relates to Meeting Cycles”; 
  
  AND THAT, with respect to the Committee of Adjustment Procedural By-law, Council direct staff to bring forth a draft By-law for Council consideration to revise the Committee of Adjustment Procedural By-law 2019-5 to confirm the meeting start time at 1:00 pm, including any associated housekeeping amendments;
  
  AND THAT, with respect to “Council, Public Meetings”, Council acknowledges that considering the comments received and the staff recommendations contained in this report, that the “Council, Public Meetings” will be scheduled monthly on a Tuesday, commencing at 1:00 pm;  
  
  AND THAT, with respect to the Council and Committee of the Whole meeting cycle, Council direct staff to bring forth a draft  By-law for Council consideration to revise the Procedural By-law 2021-76 as it relates to Council and Committee of the Whole meeting cycle, including any associated housekeeping matters, as follows:

  • Week 1:
    • Monday, Committee of the Whole commencing at 9:00 am
      • Finance, Administration, Legal Services
      • Community Services
    • Tuesday, Committee of the Whole commencing at 9:00 a.m.
      • Planning and Development Services
      • Operations
  • Week 2 
    • No Meetings
  • Week 3
    • Tuesday, Council Meeting commencing 9:00 a.m. 
    • NOTE:  When a Committee of the Whole or Council Meeting falls on a Statutory Holiday, the meeting will be scheduled on an alternate date, if required, as approved by Council through approval of the annual meeting calendar.

   

B.4.8

Committee of Adjustment Term, Consent Applications under the Planning Act, and Sign By-law Variance Requests, FAF.22.157

• Recommended (Move, Second)

  THAT Council receives Staff Report FAF.22.157, entitled “Committee of Adjustment Term, Consent Applications under the Planning Act, and Sign By-law Variance Requests”;

  AND THAT, it is noted that the last Committee of Adjustment meeting for the current term of Council is November 16, 2022;

  AND THAT Council directs that in accordance with the requirements of section 54(7) of the Planning Act, effective November 1, 2022, authority to consider consent applications will be withdrawn from the Town of The Blue Mountains Committee of Adjustment;

  AND THAT, in accordance with the requirements of the Planning Act, Council directs that effective November 1, 2022, applications for consent will be considered by Council of the Town of The Blue Mountains;

  AND THAT, effective November 1, 2022, sign by-law variance requests will be considered by Council of the Town of The Blue Mountains.

B.5

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

Community Services and Operations Reports - To be chaired by Deputy Mayor Bordignon

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

None

B.10

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

Planning & Development Services Reports - To be chaired by Councillor Jim Uram

B.11

Deputations, if any

None

B.12

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

None

B.14

Staff Reports

B.14.1

Regional Stormwater Management Plan Drainage Act Assessment – Other Agency Approvals and Draft By-Law, PDS.22.109

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.109, entitled “Regional Stormwater Management Plan Drainage Act Assessment – Other Agency Approvals and Draft By-Law”;

  AND THAT Council adopt the report by provisional by-law on October 11th, with enactment of the by-law being considered at the November 1, 2022 Committee of the Whole and November 14, 2022 Council meeting.

B.14.2

Assumption Second Nature Phase 1 and 2, PDS.22.035

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.035, entitled Assumption of Second Nature Phase 1 and 2;

  AND THAT Council enact a By-law to approve full acceptance and assumption of the public works constructed and installed within Registered Plan of Subdivision Plan 16M-59;

  AND THAT Council enact a By-law to approve full acceptance and assumption of specific public works constructed and installed within Registered Plan of Subdivision Plan 16M-69 as part of Second Nature Phase 1 and 2, being the underground infrastructure works (sanitary, storm, and water) installed within Blocks 145, 149, 151, & 152; the linking 68m of sanitary infrastructure and 62m of water infrastructure installed underground on Springside Crescent; and the retaining wall, trails, and riprap works on Block 149.

B.14.3

Recommendation Report – Holding ‘h’ Removal – Phase 4, Block 39 (P3160), PDS.22.118

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.118, entitled “Recommendation Report – Holding ‘h’ Removal – Phase 4, Block 39 (P3160)”;

  AND THAT Council enact a Zoning By-law Amendment to remove the Holding ‘h’ Symbol in its entirety from those lands described as Block 39, Plan 16M-83, also known as Lora Bay Phase 4, Block 39.

B.14.4

Information and Recommendation Report – Tree By-Law Update, PDS.22.113

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.113, entitled “Information and Recommendation Report – Tree By-Law Update”;

  AND THAT Council endorse the By-law to regulate the destruction and injuring of trees in the Town of The Blue Mountains that are located on Town owned lands, within identified or approved Tree Preservation Plan areas, and on land parcels located within the Settlement Area of the Town which have a minimum area of 0.5ha, as outlined in the Draft By-law attached as Attachment 1 to Staff Report PDS.22.113;

  AND THAT the By-law shall come into full force and effect twelve months from the date of passing for public education and establishment of appropriate administrative intake, including applicable permit fees, prior to implementation and enforcement;

  AND THAT By-law 2010-68 shall be repealed, in its entirety, at such a time the By-law comes into full force and effect.

B.15

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

None

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Council, Public Meeting, October 3, 2022
Town Hall, Council Chambers and Virtual

Council Meeting, October 11, 2022
Town Hall, Council Chambers and Virtual

Council Meeting, October 31, 2022
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, November 1, 2022
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at (time) p.m. to meet again November 1, 2022 Town Hall, Council Chambers, or at the call of the Chair.