Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, June 30, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of June 30, 2025, be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of June 9, 2025 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Administration, Corporate & Financial Services - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

B.1.1

Kenneth Hale, President, Georgian Triangle Development Institute

Re: Staff Report ADM.25.040: Proposed Fee Increases 

B.2

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

Follow-up Request for Information Regarding Inspection Fees for Second Inspections for Bunkhouses, ADM.25.038

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.038, entitled “Follow-up Request for Information Regarding Inspection Fees for Second Inspections for Bunkhouses”

B.4.2

Updates to Bereavement Leave Policy, ADM.25.037

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.037, entitled “Updates to Bereavement Leave Policy”;

  AND THAT Council approve the revised Corporate policy entitled “Bereavement Leave, POL.COR. 18.02”, as attached to this report.

B.4.3

Employee Code of Conduct, ADM.25.027

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.025.027, entitled “Employee Code of Conduct”;

  AND THAT Council approve the new Corporate Policy entitled “Employee Code of Conduct, POL.COR.25.XX” and accompanying Complaint and Investigation Procedure as attached to this report.

B.4.4

Follow Up to Public Meeting – Planning and Building Services Fee Review, ADM.25.040

• Recommended (Move, Second)

  THAT Council receive Staff Report PBS.25.023, entitled “Follow Up to Public Meeting – Planning and Building Services Fee Review”;

  AND THAT Council approve the amendments to By-law 2022-14 Being a By-law for Fees related to Planning Matters and Engineering Services;

  AND THAT Council approve the amendments to By-law 2014-28 Being a By-law under the Building Code Act respecting Permits and Related Matters;

  AND THAT Council direct staff to include the updated by-laws on the July 14^th Council meeting and upon enactment the by-laws come into effect on September 1^st, 2025.

B.4.5

Planning Services Delegated Approval Authorities, ADM.25.020

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.020, entitled “Planning Services Delegated Approval Authorities”;

  AND THAT Council support a request to the County of Grey to investigate additional planning approval responsibilities to be delegated to the Town;

  AND THAT Council direct staff to work with the County of Grey in the development of a Memorandum of Understanding outlining the approvals to be delegated and responsibilities in the development review process.

B.4.6

Staff Response on $5.6M 2023 Legal Settlement, CFS.25.040

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.040, entitled “Staff Response on $5.6M 2023 Legal Settlement” for information.

B.4.7

Update to Procedural By-law 2023-62, ADM.25.023

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.023, entitled “Update to Procedural By-law 2023-62”;

  AND THAT Council reviews the Consolidated Procedural By-law 2023-62, and provides suggested revisions to the Procedural Bylaw for compilation by staff and for inclusion in a followup staff report back to Council for Council consideration in advance of scheduling a Public Meeting to receive public comments.

B.4.8

Q1 2025 Financial Analysis, CFS.25.032

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.032, entitled “Q1 2025 Financial Analysis”, for information purposes.

B.5

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

Strategic Initiatives - To be chaired by Councillor Porter

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

None

B.10

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

Community Services - To be chaired by Councillor Ardiel

B.11

Deputations, if any

None

B.12

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

None

B.14

Staff Reports

B.14.1

Temporary Waiver of Parking Fees - 15/17 Arthur Street, CS.25.036

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.036, entitled “Temporary Waiver of Parking Fees - 15/17 Arthur Street”;

  AND THAT Council provide temporary relief of the 2025 Fees & Charges By-Law as it relates to the Parking fees in Paid Parking lot located at 15/17 Arthur Street for the duration of ongoing construction works on Louisa Street, in order to support local businesses and residential properties impacted by the construction.

B.14.2

Lions Club Watershed Event, CS.25.037

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.037, entitled “Lions Club Watershed Event” for information purposes.

B.15

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Accountability and Transparency Committee Report dated June 12, 2025

C.1.2

Economic Development Advisory Committee Report dated June 16, 2025

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Committee of the Whole Meeting, Operations, and Planning & Building Services, July 7, 2025
Town Hall, Council Chambers and Virtual

Council Meeting, July 14, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Administration, Corporate & Financial Services, Strategic Initiatives, and Community Services,  August 25, 2025
Town Hall, Council Chambers and Virtual 

Council, Public Meeting, September 9, 2025
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on August 25, 2025, Town Hall, Council Chambers and Virtually, or at the call of the Chair.