Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:
Date:	Tuesday, April 20, 2021
Time:	9:00 A.m. - 4:30 P.m.
Location:	Town Hall, Council Chambers - Virtual Meeting 32 Mill Street, Thornbury, ON Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Moment of Reflection

A.3

Council Member Attendance

A.4

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of April 20, 2021 be approved as circulated, including any items added to the Agenda.

A.5

Declaration of Pecuniary Interest and general nature thereof

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2019-56, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.6

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of April 6, 2021 be adopted as circulated, including any revisions to be made.

A.7

Adoption of Consent Agenda

With the adoption of the Consent Agenda, all Recommendations found within the staff reports at Agenda items as listed below:

• B.16.1 Boynton Court Subdivision and Zoning Applications (formerly known as the 61 Alfred Street Subdivision) – Public Meeting Follow Up Report, PDS.21.

are then approved or received by the Committee of the Whole, as noted. The Consent Agenda content is available to the public when the Agenda is finalized but is not subject to discussion from the floor at this time, however, representations may be made at subsequent meetings on matters of interest.

• Recommended (Move, Second)

  THAT the Consent Agenda of April 20, 2021 be adopted as circulated, less any items requested for separate review and discussion.

B.

Staff Reports, Deputations, Correspondence

Finance Administration, Enforcement and Fire Reports - To be chaired by Councillor Rob Sampson

B.1

Deputations, if any

None

B.2

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

B.3

Staff Reports

B.3.1

Town of The Blue Mountains and The Blue Mountains Attainable Housing Corporation Relationship Structure Overview, FAF.21.038

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.038, entitled “Town of The Blue Mountains and The Blue Mountains Attainable Housing Corporation Relationship Structure Overview”;

  AND THAT Council receive Staff Report FAF.21.038 as information to better understand the relationship that was established in 2014 between The Blue Mountains Attainable Housing Corporation and the Town of The Blue Mountains;

  AND THAT Council receive the Robins Appleby Barristers and Solicitors Memorandum commissioned by The Blue Mountains Attainable Housing Corporation;

  AND THAT Council approve the revised Memorandum of Understanding between the Town of The Blue Mountains and The Blue Mountains Attainable Housing Corporation as amended and attached to this report to reflect the approved The Blue Mountains Attainable Housing Corporation budget and additional staff resources.

B.3.2

The Blue Mountains Attainable Housing Corporation Request for Funding from the Town of The Blue Mountains, FAF.21.058

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.058, entitled “The Blue Mountains Attainable Housing Corporation Request for Funding from the Town of The Blue Mountains”;

  AND THAT Council consider the following options provided by staff as a follow up to The Blue Mountains Attainable Housing Corporation deputation to Committee of the Whole on March 9, 2021;

  AND THAT Council endorse and approve Option 2 as outlined in Attachment 3 of this report and identified as the preferred option by Town staff;

  AND THAT Council direct staff to bring forward a Staff Report to a future Committee of the Whole meeting providing an overview of the proposed Terms and Conditions with regards to the consideration of the potential waiving/deferring of Development Charge Fees and any other Municipal Fees that may be considered;

  AND THAT Council direct staff to bring a Staff Report to a future Committee of the Whole meeting that provides the details of the Terms and Conditions of the Operating Loan and the specific reporting requirements that will be provided to the community on a quarterly basis for the duration of the Operating Loan.

B.3.3

Ownership Structure Options for 171 King Street for The Blue Mountains Attainable Housing Corporation Gateway Project, FAF.21.059

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.059, entitled “Ownership Structure Options for 171 King Street for The Blue Mountains Attainable Housing Corporation Gateway Project”;

  AND THAT Council consider the following options provided by staff as a follow up to The Blue Mountains Attainable Housing Corporation deputation to Committee of the Whole on March 9, 2021;

  AND THAT Council select Option #1 as the preferred option and basis for staff to proceed with negotiations with The Blue Mountains Attainable Housing Corporation Board as the Terms and Conditions of ownership for 171 King Street;

  AND THAT Council direct staff to bring a Staff Report to a future Committee of the Whole meeting that provides the details of the Terms and Conditions of Ownership for 171 King Street based on Option #1 selected by Council.

B.3.4

BMAHC Gateway Site – Planning Process (Next Steps), PDS.21.052

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.052, entitled “BMAHC Gateway Site – Planning Process (Next Steps)”.

B.3.5

Community Improvement Plan – 2021 Program Recommendations, PDS.21.034

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.034, entitled “Community Improvement Plan – 2021 Program Recommendations”;

  AND THAT Council direct staff to complete the administrative details including application forms to support the recommended Community Improvement Plan programs for 2021 as substantively outlined in Staff Report PDS.21.034,

  AND THAT Council direct staff to initiate in 2021 an intake period of twelve (12) weeks;

  AND THAT Council select Option 2 for the Financial Incentive Program Budget and allocate $300,000 from the CIP Reserve Fund to support the recommended Community Improvement Plan programs for 2021;

  AND THAT Council designate the role of Plan Administrator to the Manager of Community Planning, with the Planner 2 as the Plan Administrator-Designate;

  AND THAT Council retain final approval authority for 2021 CIP Program applications deemed eligible by the Plan Administrator.

• Recommended (Move, Second)

  THAT Council waives the provisions of the Procedural Bylaw to allow the continuation of the Finance Administration and Legal portion of the meeting following the lunch break

B.3.6

Appointment of a Municipal Weed Inspector, FAF.21.062

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.062, entitled “Appointment of a Municipal Weed Inspector”;

  AND THAT Council repeal By-law 2011-18, being a By-law to appoint a Municipal Weed Inspector.

  AND THAT Council enact a new By-law to appoint Wayne DeWitt and Raymond White as Municipal Weed Inspectors for the purposes of enforcing the Weed Control Act within Council’s jurisdiction.

B.3.7

Community, Culture, and Recreation Infrastructure Grant - Beaver Valley Community Centre Renovations, FAF.21.052

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.052, entitled “Community, Culture, and Recreation Infrastructure Grant - Beaver Valley Community Centre Renovations”;

  AND THAT Council established a budget of $1,718,750 for the renovations at the Beaver Valley Community Centre;

  AND THAT Council funds the Town’s portion of the project of $459,000 from the Facility Asset Replacement Reserve Fund.

B.4

Finance, Administration and Legal Services “Information Reports” and correspondence to be considered in the adoption of the Consent Agenda

None

B.5

Correspondence, if any

None

B.6

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

Community Services and Operations Reports - To be chaired by Councillor Peter Bordignon

B.7

Deputations, if any

None

B.8

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

B.9

Staff Reports

B.9.1

Tyrolean Village Watermain Replacement and Wastewater Servicing Public Information Centre, CSOPS.21.029

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.029, entitled “Tyrolean Village Watermain Replacement and Wastewater Servicing Public Information Centre” for their information;

  AND THAT Council direct Staff to proceed with the first virtual Public Information Centre.

B.10

Community Services and Operations “Information Reports” and correspondence to be considered in the adoption of the Consent Agenda

None

B.11

Correspondence, if any

None

B.12

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

Planning & Development Services Reports - To be chaired by Councillor Jim Uram

B.13

Deputations, if any

B.13.1

Deputation: Wesley Wilson, Ontario Barn Preservation

Re: Advocating for Change to the Surplus Farm Dwelling Severance Policy to Avoid Unnecessary Demolition

B.14

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

B.15

Staff Reports

B.15.1

Recommendation Report – Holding “H” Removal – Lot 2 Scandia Lane, PDS.21.048

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.048, entitled “Recommendation Report – Holding “H” Removal – Lot 2 Scandia Lane”;

  AND THAT Council enact a By-law to remove the Holding ‘h37’ symbol from those lands legally described as Lot 2, Plan 807 (Scandia Lane).

B.15.2

Municipal Land Exchange for 150 and 160 King Street East, PDS.21.019

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.019, entitled “Municipal Land Exchange for 150 and 160 King Street East”;

  AND THAT Council deems that portion of the unopened Wellington Street North Right-of-Way shown on Attachment 3 (the “Subject Lands”) as surplus to the needs of the Corporation;

  AND THAT Council direct staff to proceed with all necessary processes required to consider disposal of a portion of the unopened Wellington Street North Right-of-Way in accordance with the Town’s Sale and Disposal of Land Policy (POL.COR.07.02); including the required Public notification and consultation;

  AND THAT Council waive the requirement for an appraisal per Clause 5b of the Town’s Sale and Disposal of Land Policy (POL.COR.07.02).

B.16

Planning & Development Services Information Reports and correspondence to be considered in the adoption of the Consent Agenda:

B.16.1

Boynton Court Subdivision and Zoning Applications (formerly known as the 61 Alfred Street Subdivision) – Public Meeting Follow Up Report, PDS.21.40

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.40, entitled “Boynton Court Subdivision and Zoning Applications (formerly known as the 61 Alfred Street Subdivision) – Public Meeting Follow Up Report”, for information purposes.

B.17

Correspondence, if any

None

B.18

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

The Blue Mountains Attainable Housing Corporation Board Report dated March 4, 2021

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains receives The Blue Mountains Attainable Housing Corporation Board Meeting Minutes dated March 4, 2021, as attached, for information purposes.

C.1.2

The Blue Mountains Attainable Housing Corporation Special Board Report dated March 16, 2021

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains receives The Blue Mountains Attainable Housing Corporation Special Board Meeting Minutes dated March 16, 2021, as attached, for information purposes.

C.1.3

Grants and Donations Committee Report dated March 5, 2021

• Recommended (Move, Second)

  THAT Council of The Town of The Blue Mountains receives the Grants and Donations Committee Meeting Minutes dated March 5, 2021 as attached, for information purposes.

C.1.4

Economic Development Advisory Committee Report dated March 8, 2021

• Recommended (Move, Second)

  THAT Council of The Town of The Blue Mountains receives Economic Development Advisory Committee minutes dated March 8, 2021, as attached, for information purposes.

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains acknowledges receipt of the March 8, 2021 Economic Development Advisory Committee recommendation as follows:

  THAT the Economic Development Advisory Committee receives Item C.1 The Blue Mountains Comments regarding Cannabis Retail Authorization Proposed at 49 Bruce St S for information purposes;

  AND THAT the Economic Development Advisory Committee requests that future decisions and comments relating to business opportunities in the Town of The Blue Mountains be directed to the Economic Development Advisory Committee for comment;

  AND THAT the Economic Development Advisory Committee recommends that, in future, the process for business applications, whether they be regulated or non-regulated, be identified for prospective business owners, CARRIED.

  AND THAT, in accordance with the Committee’s recommendation, Council of the Town of The Blue Mountains directs that future decisions and comments relating to business opportunities in the Town of The Blue Mountains be directed to the Economic Development Advisory Committee for comment;

  AND THAT Council directs that the process for business applications, whether they be regulated or non-regulated, be identified for prospective business owners.

C.1.5

Sustainability Advisory Committee Report dated March 10, 2021

• Recommended (Move, Second)

  THAT Council of The Town of The Blue Mountains receives Sustainability Advisory Committee minutes dated March 10, 2021, as attached, for information purposes.

C.1.6

Grants and Donations Committee Report dated April 9, 2021

• Recommended (Move, Second)

  THAT Council of The Town of The Blue Mountains receives the Grants and Donations Committee Meeting Minutes dated April 9, 2021 as attached, for information purposes.

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains acknowledges the April 9, 2021 Grants and Donations Committee endorsement of the request for assistance as outlined in Steve Gorton’s correspondence on behalf of the Marsh Street Centre;

  AND THAT, in accordance with the Committee’s endorsement, Council of the Town of The Blue Mountains approves support to the Marsh Street Centre, including donation of one (1) Tomahawk Golf Season Pass to be auctioned at the Marsh Street Centre’s online charity auction, and exclusive use of the Tomahawk Golf Course on a Saturday morning in Fall 2021 (date to be determined by Town staff and Marsh Street Centre staff) for the purpose of a charity golf tournament.

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Council Meeting, May 3, 2021 (Virtual)
Town Hall, Council Chambers

Committee of the Whole Meeting, May 4, 2021 (Virtual)
Town Hall, Council Chambers

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at (time) p.m. to meet again May 4, 2021 Town Hall, Council Chambers (Virtually), or at the call of the Chair.