Revised Agenda
The Blue Mountains, Council Meeting

Meeting #:

Date:

Monday, December 02, 2024

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of December 2, 2024 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest and general nature thereof

NOTE:  In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Council, Public Minutes of October 1, 2024, the Council Minutes of November 12, 2024 and the Special Council Meeting Minutes of November 25, 2024 be adopted as circulated, including any revisions to be made. 

B.

Deputation / Presentations

Under the authority of the Municipal Act, 2001 and in accordance with Ontario’s Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), The Corporation of the Town of The Blue Mountains wishes to inform the public that all information including opinions, presentations, reports and documentation provided for or at a Public Meeting, Public Consultation, or other Public Process are considered part of the public record. This information may be posted on the Town’s website and/or made available to the public upon request.

B.1

Presentation to Fire Chief Conn for 35 Years of Service Bar and to Deputy Fire Chief Smith for 25 Years of Service Medal

B.2

Michelle Hunter and Dr. Geoff Moran, Rural Ontario Medical Program (ROMP)

Re: Overview of Annual Docs on Ice Tournament and Request for Council support

B.3

Betty Muise, Tree Trust TBM

Re: Comments on the Beaver River Trail and Alice Street Connection

B.4

Sally Leppard, Climate Action Now Network

Re: Comments on the Beaver River Trail and Alice Street Connection

B.5

Sarah Waggott, Resident

Re: Comments on the Beaver River Trail and Alice Street Connection

B.6

Michael Gillis, HG Appraisers

Re: Comments on staff report PDS.24.147 24 Alfred Street Follow Up Report

B.7

Ken Hale, Great Gulf

Re: Comments on staff report PDS.24.148 Allocation Policy Latest Draft

C.

Public Comment Period

NOTE: In accordance with the Town Procedural By-law 2023-62 any person may provide comments during the Public Comment Period at a Council Meeting, regarding Town matters. Each person providing comments during a Public Comment Period shall be limited to not more than three minutes. The Clerk or a countdown clock shall alert the speaker when they have one minute remaining to address Council. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

D.

Adoption of Consent Agenda

D.1

Correspondence

• Recommended (Move, Second)

  THAT Council receives the correspondence listed as Agenda items D.1.1 to D.1.5, less any items requested for separate review and discussion, and further does support the Staff recommendation made with regard to the Correspondence items, including any additional direction given to Staff through discussion, with an appropriate Staff action or response awaited for report back to Committee or Council, where indicated.

D.1.1

Rob Sampson, Resident

Re: Comments on the termination of the Campus of Care
(Receive For Information)

D.1.2

Town of The Blue Mountains Planning & Development Services

Re: Notice of Decision and Right to Appeal Consent Application File No. B17-2024 (152 Delphi Lane)
(Receive For Information)

D.1.3

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A38-2024
(Receive For Information) 

D.1.4

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A39-2024
(Receive For Information)

D.1.5

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application A26-2024
(Receive For Information) 

D.2

Committee and Board Minutes

(Received for Information)

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains receives the Committee and Board minutes included on the December 2, 2024 Council Agenda, for information, less any items pulled for separate discussion.

D.2.1

The Blue Mountains Public Library Board Minutes dated July 25, 2024

D.2.2

The Blue Mountains Public Library Board Minutes dated August 15, 2024

D.2.3

The Blue Mountains Public Library Board Minutes dated September 19, 2024

D.2.4

The Blue Mountains Public Library Board Minutes dated October 17, 2024

D.2.5

Grants and Donations Advisory Committee Minutes dated March 22, 2024

D.2.6

Committee of Adjustment Minutes dated October 16, 2024

D.2.7

Grey Sauble Conservation Authority Board Minutes dated September 25, 2024

D.2.8

Accountability and Transparency Committee Minutes dated October 10, 2024

D.3

Committee Reports

With the adoption of the Committee Reports included on the Consent Agenda, all Recommendations found within the Committee Report(s) are approved by Council, as recommended, less any items requested for separate review and discussion.

• Recommended (Move, Second)

  THAT the recommendations found within the Committee Reports included on the December 2, 2024 Council Agenda are approved by Council, as recommended, less any items requested for separate review and discussion.

D.3.1

Committee of the Whole Report dated November 18, 2024

D.3.2

Committee of the Whole Report dated November 19, 2024

E.

Motions and Staff Reports

E.1

Allocation Policy - Latest Draft, PDS.24.148

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.24.148, entitled “Allocation Policy – Latest Draft”;

  AND THAT Council enact the revised by-law as of December 2, 2024 implementing a Water and Sewage Allocation Policy for the purpose of allocating water and wastewater services to new developments;

  AND THAT Council approve the transitionary provisions identified in PDS.24.081 for the purpose of implementing the Water and Sewage Allocation By-law in a fair and transparent manner;

  AND THAT Council direct staff to review the by-law 18 months following its enactment and recommend further revisions to the Water and Sewage Allocation Policy and associated Evaluation Framework.

E.2

24 Alfred Street Follow-up Report, PDS.24.147

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.24.147, entitled “Recommendation Report – 24 Alfred Street Draft Plan of Subdivision and Zoning By-Law Amendment”;

  AND THAT Council enact a By-law to rezone the subject lands from Residential (R1-1) Zone to Residential (R1-1-h50) Zone, Residential (R1-1-150-h50) Zone, Residential (R1-1-151-h50) Zone, and Open Space (OS-h50)  Zone as outlined in Attachment 1 of Staff Report PDS.24.147;

  AND THAT Council support the Draft Plan of Subdivision and Draft Plan Conditions shown in Attachment 4 and Attachment 5 of Staff Report PDS.24.147 and refer the matter to Grey County Council for approval.

E.3

Single Source for Solar Racking at Fire Hall 2, FAF.24.152

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.152, entitled “Single Source for Solar Racking at Fire Hall 2”;

  AND THAT Council approve the hard specification and single source of solar racking at the new Fire Station #2.

E.4

Youth Climate Action Fund (YCAF) Follow-up, CSOPS.24.088

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.088, entitled “Youth Climate Action Fund Update – Additional Information”.

E.5

Resignation of Mark McEwan from Thornbury Business Improvement Area Board (verbal)

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains acknowledges receipt of the resignation of Mark McEwan, Board Member, from the Thornbury Business Improvement Area (BIA) Board and thanks Mr. McEwan for their contributions.

E.6

Appointment of the Committee of the Whole Chairs for 2025 and 2026 (verbal)

• Recommended (Move, Second)

  THAT, Council of the Town of The Blue Mountains appoints   Council Member   as the Chair of the    department/division  of the Committee of the Whole meetings, for 2025 and to the end of the term of Council in 2026.

E.7

Municipal Licensing By-law and AMPs By-law Revisions, FAF.24.155

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.155, entitled “Municipal Licensing By-law and AMPs By-law Revisions”;

  AND THAT Council provide a six (6) month extension for the collaboration between The Blue Mountain Ratepayers Short Term Accommodation Committee and The Blue Mountains Short Term Accommodation Industry Group to finalize a joint submission for Council consideration;

  AND THAT Council endorse, in principle, the proposed amendment to the Municipal Licensing By-law to change the “Licensing Appeals Committee” to “Licensing Appeals Officer” to allow for the recruitment of Licensing Appeals Officers and the development of a clear process and procedures for the hearing of Appeals under the Municipal Licensing By-law in advance of the by-law being enacted;

  AND THAT Council acknowledge and approve the further consideration of the implementation of a Type “E” License for Commercial Rental Units (CRUs) for future consideration and proposed implementation on January 1, 2026;

F.

By-laws

F.1

By-law to manage the allocation of municipal water supply and sewage capacity

• Recommended (Move, Second)

  THAT By-law No. 2024-77, being a By-law to manage the allocation of municipal water supply and sewage capacity, be hereby enacted as passed this 2nd day of December, 2024.

G.

New and Unfinished Business

G.1

Grey County Council Update (Mayor, Deputy Mayor)

G.2

Notice of Motion (Council)

G.2.1

Councillor Porter Notice of Motion Re: Procedural Bylaw

NOTE:   Councillor Porter provided the following Notice of Motion at the November 18, 2024 Committee of the Whole Meeting.  In accordance with Procedural By-law 2023-62 the motion requires a mover and a seconder to be put before Council.

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains direct the Accountability and Transparency Committee to review the Corporation's Procedural By-law 2023-62, through the lens of the new Accountability and Transparency of Town Actions to the Public Policy, POL.COR.07.01 and make recommendations to Council as required. 

G.2.2

Councillor Ardiel Notice of Motion Re: Development of Proposal on Cameron Street Tennis Courts

Note: Councillor Ardiel provided the following Notice of Motion at the November 19, 2024 Committee of the Whole Meeting.  In accordance with Procedural By-law 2023-62 the motion requires a mover and a seconder to be put before Council.

Councillor Ardiel withdrew this Notice of Motion

G.3

Additions to Agenda

G.4

News and Celebrations

H.

Closed Session

• Recommended (Move, Second)

  THAT with regard to subsection 239 of the Municipal Act, 2001, this Council does now move into closed session in order to address matters pertaining to:

  1. the receiving of advice that is subject to solicitor client privilege, including communications necessary for that purpose as it relates to the municipal accommodation tax;
  2. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and with regard to litigation matters and legal fees;
  3. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and the receiving of advice that is subject to solicitor client privilege, including communications necessary for that purpose as it relates to two Ontario Land Tribunal appeals;
  4. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and the receiving of advice that is subject to solicitor client privilege, including communications necessary for that purpose as it relates to a development;
  5. a proposed or pending acquisition or disposition of land by the municipality or local board, and with regard to two land disposition matters;

  Council moved into closed session at ____p.m.
  Council moved into public session at ____p.m.

H.1

Closed Session Reporting Out Statement

I.

Notice of Meeting Dates

Committee of the Whole Meeting, December 9, 2024
Finance, Administration, Fire Services, Community Services
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, December 10, 2024
Operations, Planning and Development Services
Town Hall, Council Chambers and Virtual

Council Meeting, December 16, 2024
Town Hall, Council Chambers and Virtual

J.

Confirmation By-law 

• Recommended (Move, Second)

  THAT By-law No. 2024-78, being a By-law to confirm proceedings of the Council of The Corporation of the Town of The Blue Mountains on December 2, 2024 be hereby enacted as passed this 2nd day of December, 2024.

K.

Adjournment

• Recommended (Move, Second)

  THAT this Council does now adjourn at (time) p.m. to meet again December 16, 2024 Town Hall, Council Chambers and Virtual, or at the call of the Chair.