Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, November 27, 2023

Time:

9:30 A.m. - 5:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of November 27, 2023 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of November 6, 2023 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Finance, Administration, and Fire Services Reports - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

B.1.1

Melissa Twist, Executive Director, South Georgian Bay Tourism

Re: Presentation to Council regarding the South Georgian Bay Mission Statement and request for continued Council support and participation

B.1.2

Rick Tipping, Resident

Re: Request for Council to reconsider Preferential Taxation By-law 2005-69

B.2

Public Comment Period regarding matters included in the Finance, Administration, and Fire Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

B.3.1

Bernie Caplan, Resident

Re: Comments on the use of land regarding Events for Life Land Request, FAF.23.180

B.3.2

Catherine Sholtz and Michael Seguin, Residents

Re: Comments on the use of land regarding Events for Life Land Request, FAF.23.180

B.4

Staff Reports

B.4.1

Events for Life Land Request, FAF.23.180

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.180, entitled “Events for Life Land Request”;

  AND THAT Council endorse the selected property fronting Peel Street North as presented and identified in Attachment 1 of this report for the specific use as a permanent Program Centre for the Events For Life Centre Inc. as requested through their August 14, 2023 deputation to Council;

  AND THAT Council direct staff to negotiate with Events for Life Centre Inc. regarding the gifting of land, the conditions of the land disposition, and future funding for the development of a new Events for Life Programming Centre as outlined in this report.

B.4.2

Follow Up to the Public Meeting to Consider the Renaming of the Craigleith Depot, FAF.23.181

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.181, entitled “Follow Up to the Public Meeting to Consider the Renaming of the Craigleith Depot”;

  AND THAT Council consider the summary of comments that were received through the October 31, 2023 Public Meeting;

  AND THAT Council approve the request of The Blue Mountains Public Library Board of Management and provide direction to staff to proceed with renaming the “Craigleith Depot” to the “Craigleith Station” as its original and legal name.

  OR

  AND THAT Council deny the request of The Blue Mountains Public Library Board of Management and provide direction to staff to maintain the facility name “Craigleith Depot”.

B.4.3

Employee Code of Conduct and Respectful Workplace Policies, FAF.23.176

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.176, entitled “Employee Code of Conduct and Respectful Workplace Policies”;

  AND THAT Council approve the new Corporate Policy entitled “Employee Code of Conduct, POL.COR.23.XX”;

  AND THAT Council repeal corporate policy “Workplace Violence and Harassment, POL.COR. 18.08” and replace with two (2) new Corporate Policies, “Respectful Workplace, POL.COR.23.XX and Workplace Violence, POL.COR.23.XX.”

B.4.4

Financial Update – September and October 2023, FAF.23.145

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.145, entitled “Financial Update – September and October 2023” for information purposes.

B.4.5

Wards Road traffic and parking concerns, FAF.23.165

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.165, entitled “Wards Road traffic and parking concerns”;

  AND THAT Council receive this report for information only.

B.5

Public Comment Period regarding matters included in the Finance, Administration, and Fire Services portion of the meeting (each speaker is allotted three minutes)

Community Services Reports - To be chaired by Councillor McKinlay

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

None

B.10

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Agricultural Advisory Committee Report dated November 9, 2023

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Committee of the Whole Meeting, November 28, 2023
Operations, Planning and Development Services
Town Hall, Council Chambers and Virtual

Council Meeting, December 18, 2023 (Note: The December 11, 2023 Council Meeting was rescheduled to December 18, 2023 due to scheduled A/V upgrades in Council Chambers)
Town Hall, Council Chambers and Virtual

Council, Public Meeting, December 19, 2023 (Note: The December 12, 2023 Council, Public Meeting was rescheduled to December 19, 2023 due to scheduled A/V upgrades in Council Chambers)
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, January 15, 2024
Finance, Administration, Fire Services, Community Services
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, January 16, 2024
Operations, Planning and Development Services
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on January 15, 2024, Town Hall, Council Chambers and Virtually, or at the call of the Chair.