Revised Agenda
The Blue Mountains, Council Meeting

Meeting #:

Date:

Monday, November 10, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Singing of the National Anthem

A.2

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.3

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of November 10, 2025, be approved as circulated, including any items added to the Agenda.

A.4

Declaration of Pecuniary Interest and general nature thereof

NOTE:  In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.5

Previous Minutes

• Recommended (Move, Second)

  THAT the Council, Public minutes of September 30, 2025 and the Council minutes of October 20, 2025, be adopted as circulated, including any revisions to be made. 

B.

Public Meetings (9:30 a.m)

Under the authority of the Municipal Act, 2001 and in accordance with Ontario’s Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), The Corporation of the Town of The Blue Mountains wishes to inform the public that all information including opinions, presentations, reports and documentation provided for or at a Public Meeting, Public Consultation, or other Public Process are considered part of the public record. This information may be posted on the Town’s website and/or made available to the public upon request.

 

NOTE: An opportunity shall be granted for members of the public to provide verbal comments in response to the subject Notice of Public Meeting. Each commenter shall be limited in speaking to not more than ten minutes at the Public Meeting. An extension of this time limit shall be permitted at the discretion of the Chair. Comments shall address only those matters that are directly related to the matters for which the Public Meeting is being held.

NOTE: Written Submissions Received – Written submissions received by the Clerk prior to 12:00 pm Noon the Friday before the scheduled Public Meeting, will be circulated and included in the record of the Public Meeting. All written submissions received in response to a Public Meeting Notice, whether received before or after the Public Meeting, will be circulated to Council for information in accordance with the “Public Meeting Comments Policy, POL.COR.15.02” and will be considered prior to a decision on the matter for which the Public Meeting was held.

B.1

Public Meeting: 2026 Draft Budget

B.2

Public Meeting: 2026 Fees and Charges for Certain Municipal Services and Activities

C.

Public Comment Period

NOTE: In accordance with the Town Procedural By-law 2023-62 any person may provide comments during the Public Comment Period at a Council Meeting, regarding Town matters. Each person providing comments during a Public Comment Period shall be limited to not more than three minutes. The Clerk or a countdown clock shall alert the speaker when they have one minute remaining to address Council. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

D.

Adoption of Consent Agenda

D.1

Correspondence

• Recommended (Move, Second)

  THAT Council receives the correspondence listed as Agenda items D.1.1 to D.1.10, less any items requested for separate review and discussion, and further does support the Staff recommendation made with regard to the Correspondence items, including any additional direction given to Staff through discussion, with an appropriate Staff action or response awaited for report back to Committee or Council, where indicated.

D.1.1

Paul Reale, President, Blue Mountains Historical Society

Re: Implementation Status of May 13, 2024, Heritage Motion
(For Council Consideration) 

D.1.2

Peggy Slama, Beaver Valley Agricultural Society Board of Directors

Re: Letter of Appreciation
(Receive For Information) 

D.1.3

Mayor McGarvey, Town of Parry Sound

Re: Resolution regarding Automated Speed Enforcement
(Receive For Information) 

D.1.4

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A17-2025
(Receive For Information) 

D.1.5

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A18-2025
(Receive For Information) 

D.1.6

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A19-2025
(Receive For Information) 

D.1.7

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A20-2025
(Receive For Information) 

D.1.8

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A21-2025
(Receive For Information) 

D.1.9

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A22-2025
(Receive For Information) 

D.1.10

Sarah Johnson, Trail and Forestry Coordinator, Grey County

Re: Harvest Notification Letter - Grey County Forest - Gibraltar
(Receive For Information) 

D.2

Committee and Board Minutes

(Received for Information)

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains receives the Committee and Board minutes included on the November 10, 2025, Council Agenda, for information, less any items pulled for separate discussion.

D.2.1

The Blue Mountains OPP Detachment Board Minutes dated July 16, 2025

D.2.2

Committee of Adjustment Minutes dated August 20, 2025

D.2.3

Grey Sauble Conservation Authority (GSCA) Minutes dated September 24, 2025

D.2.4

Grey Sauble Conservation Authority (GSCA) Board Meeting Highlights dated October 22, 2025

D.2.5

Nottawasaga Valley Conservation Authority (NVCA) Board Meeting Highlights dated October 2025

D.2.6

The Blue Mountains Public Library Board Minutes dated September 18, 2025

D.2.7

Thornbury Business Improvement Area Board Minutes dated October 9, 2025

D.3

Committee Reports

With the adoption of the Committee Reports included on the Consent Agenda, all Recommendations found within the Committee Report(s) are approved by Council, as recommended, less any items requested for separate review and discussion.

• Recommended (Move, Second)

  THAT the recommendations found within the Committee Reports included on the November 10, 2025, Council Agenda are approved by Council, as recommended, less any items requested for separate review and discussion.

D.3.1

Committee of the Whole Report dated October 27, 2025

D.3.2

Committee of the Whole Report dated October 28, 2025

E.

Motions and Staff Reports

E.1

2026 ROMA Delegation Requests, SI.25.035

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.035, entitled “2026 ROMA Delegation Requests”;

  AND THAT Council directs staff to submit the following delegation requests to the appropriate Provincial Ministries for the 2026 Rural Ontario Municipalities Association (ROMA) Conference scheduled for January 18 – 20, 2026:

  • Topic 1 _______________
  • Topic 2 _______________

E.2

Resignation of Lynn Church, Public Appointee, The Blue Mountains OPP Detachment Board

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains acknowledges receipt of the resignation of Lynn Church, Public Appointee to The Blue Mountains OPP Detachment Board, effective December 31, 2025, and thanks Lynn for serving on this Board. 

E.3

Recommendation Report – Holding ‘h52’ removal – Spy Cidery, PBS.25.111

• Recommended (Move, Second)

  THAT Council receive Staff Report PBS.25.111, entitled “Recommendation Report – Holding ‘h52’ removal – Spy Cidery”;

  AND THAT Council enact a By-law (Attachment 1) to remove the Holding provision (h52) from the lands at 808108 24th Sideroad, legally described as known as Part of Lots 23 & 24, Concession 10.

F.

By-laws

F.1

By-law to Accept and Assume Public Works in Clarksbury Phase 1, Registered Plan 16M-74

• Recommended (Move, Second)

  THAT By-law No. 2025 - 66, being a By-law to accept and assume public works in Clarksbury Phase 1, Registered Plan 16M-74, be enacted as passed this 10th day of November, 2025.

F.2

By-law to Accept and Assume Public Works in Clarksbury Phase 2, Registered Plan 16M-87

• Recommended (Move, Second)

  THAT By-law 2025-67, being a By-law to accept and assume public works in Clarksbury Phase 2, Registered Plan 16M-87, be hereby enacted as passed this 10th day of November, 2025. 

F.3

By-law to Accept and Assume Public Works in Arlberg Crescent, Registered Plan 1107 (Tyrolean Village Resorts Phase 3)

• Recommended (Move, Second)

  THAT By-law 2025-68, being a By-law to accept and assume public works in Arlberg Crescent, Registered Plan 1107 be hereby enacted as passed this 10th day of November, 2025.

F.4

By-law to Accept and Assume Public Works in Windfall Phase 4, Registered Plans 16M-57, 16M-71, 16M-78 and 16M-86 as well as within Registered Plan 16M-42 Blocks 38, 42 and 67

• Recommended (Move, Second)

  THAT By-law 2025-69, being a By-law to accept and assume public works in Windfall Phase 4, Registered Plans 16M-57, 16M-71, 16M-78 and 16M-86 as well as within Registered Plan 16M-42 Blocks 38, 42 and 67, be hereby enacted on this 10th day of November, 2025.

F.5

By-law to Amend Zoning By-law No. 2018-65 removing the Holding (h52) symbol from a portion of lands - Spy Cider

• Recommended (Move, Second)

  THAT By-law 2025-70, being a By-law to amend Zoning By-law 2018-65 to remove the Holding (h52) symbol from a portion of the lands know as Part of Lots 23, 25, Concession 10 - Spy Cider be hereby enacted as passed this 10th day of November 2025.

G.

New and Unfinished Business

G.1

Grey County Council Update (Mayor, Deputy Mayor)

G.2

Notice of Motion (Council)

G.2.1

Councillor Maxwell Notice of Motion Re: 2026 Municipal Election

Councillor Maxwell provided the following Notice of Motion at the September 29, 2025 Council Meeting.  In accordance with the Procedural Bylaw, this Notice of Motion requires a mover and a seconder to be considered by Council.  

NOTE:  This matter was deferred from the October 20, 2025 Council Meeting. 

• Recommended (Move, Second)

  WHEREAS Ontario currently has no provincial technical standards for internet and telephone municipal voting, and municipalities rely on the Municipal Elections Act, 1996 and clerk-established procedures;
  WHEREAS section 42 of the Municipal Elections Act, 1996 allows Council to provide for alternative voting methods and the Clerk to establish the procedures and forms; and
  WHEREAS Council supports measures that enhance elector confidence, ballot secrecy, accessibility, and election integrity;
  NOW THEREFORE BE IT RESOLVED THAT Council:

  1. Endorses in principle the inclusion of enhanced, multi-step elector verification for internet and telephone voting within the Clerk’s published procedures under section 42(3)–(4), including at minimum a unique elector credential, one additional verifier, and an elector declaration.
  2. Requests that the Clerk provide public notice of a pre-election system test (often referred to as Logic & Accuracy testing) and, when publishing procedures, include a short summary of the verification approach and the testing notice schedule.
  3. Requests that the Clerk describe scrutineer accommodations appropriate to alternative methods, including access to lists of electors who have voted and opportunities to observe close-out, tabulation, and any recounts.
  4. Requests that the Clerk publish a concise post-election integrity and accessibility report within 90 days of Voting Day.

G.2.2

Councillor Ardiel Notice of Motion Re: Blue Box Recycling

Councillor Ardiel provided the following Notice of Motion at the October 6, 2025, Committee of the Whole Meeting. In accordance with the Procedural By-law, this Notice of Motion requires a mover and a seconder to be considered by Council.

NOTE:  This matter deferred from the October 20, 2025 Council Meeting.

• Recommended (Move, Second)

  WHEREAS Blue Box recycling in The Blue Mountains will change, on January 1^st, 2026, a new province-wide Extended Producer Responsibility (EPR) will take over Ontario’s Blue Box residential recycling collection and shifting responsibility from municipalities to the producers of plastic and packaging. The Blue Mountains need to focus on hiring the not-for- profit group called Circular Materials Ontario that take will over the handling of our Blue Bin recycling;

  WHEREAS the County of Simcoe has engaged the non-for-profit group called Circular Materials Ontario who run the program with Emterra handing pickup;

  WHEREAS Council should be involved in discussions now on how these changes will affect small businesses, not-for-profit businesses, and institutions such as our churches;

  WHEREAS Grey County should be involving all nine municipalities to speak about the broader picture in waste management and look towards consolidating waste in the bigger picture involving all nine municipalities in Grey County;

  THEREFORE, BE IT RESOLVED THAT the Council of the Town of The Blue Mountains directs staff to forward this resolution to the eight other municipalities in Grey County and encourages the other eight municipalities with vested interests in Blue Box recycling to consider having the group Circular Materials Ontario pickup their Blue Box materials.

G.2.3

Councillor Porter Notice of Motion Re: Method of Voting

Councillor Porter provided the following Notice of Motion at the October 6, 2025 Committee of the Whole Meeting. In accordance with the Procedural Bylaw, this Notice of Motion requires a mover and a seconder to be considered by Council. 

NOTE:  This matter was deferred at the October 20, 2025 Council Meeting.

• Recommended (Move, Second)

  WHEREAS Ontario has not issued provincial technical standards for online municipal voting and municipalities rely on the Municipal Elections Act, 1996 and Clerk-established procedures;

  WHEREAS Council supports transparency to strengthen public confidence, ballot secrecy, accessibility, and election integrity;

  NOW THEREFORE BE IT RESOLVED THAT Council requests that the Clerk provide, for Council’s information, a staff report that explains:

  1. How credentials are issued, what secondary check and elector declaration are used, and how lost or compromised credentials are replaced;
  2. How voter information letters (pin mailers) are delivered, how undeliverable mail is managed, and how related records are retained or destroyed;
  3. How voter identity and pins are kept separate from the cast ballot at all times;
  4. What pre-election testing is performed, how audits and incident response work, and how results are reconciled at close; and
  5. How unusual network activity is monitored in a privacy-protective way, including approaches for detecting abnormal patterns (e.g., rate limiting or aggregate network indicators without exposing personal data)

  BE IT FURTHER RESOLVED THAT the report be provided before the 2026 election procedures are published.

G.3

Additions to Agenda

G.4

News and Celebrations

H.

Closed Session

• Recommended (Move, Second)

  THAT, with regard to subsection 239 of the Municipal Act, 2001, this Council does now move into closed session in order to address matters pertaining to:

  1. a proposed or pending acquisition or disposition of land by the municipality or local board and litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board, and with regard to the municipality's inventory of land and an Ontario Land Tribunal matter;
  2. a proposed or pending acquisition or disposition of land by the municipality or local board and with regard to the municipality's inventory of land;
  3. personal matters about an identifiable individual, including municipal or local board employees, and with regard to the CAO's Performance Goals;
  4. personal matters about an identifiable individual, including municipal or local board employees relations or employee negotiations, labour relations or employee negotiations and with regard to the organizational structure 
  5. litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board, and with regard to a potential litigation matter.

  Council moved into closed session at ____p.m.
  Council moved into public session at ____p.m.

H.1

Closed Session Reporting Out Statement

I.

Notice of Meeting Dates

Committee of the Whole Meeting, Administration, Corporate & Financial Services, Strategic Initiatives, and Community Services, November 17, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations, and Planning & Building Services, November 18, 2025
Town Hall, Council Chambers and Virtual

Council Meeting, December 1, 2025
Town Hall, Council Chambers and Virtual

Council, Public Meeting, December 2, 2025
Town Hall, Council Chambers and Virtual

J.

Confirmation By-law 

• Recommended (Move, Second)

  THAT By-law No. 2025-71, being a By-law to confirm proceedings of the Council of The Corporation of the Town of The Blue Mountains on November 10, 2025, be hereby enacted as passed this 10th day of November, 2025.

K.

Adjournment

• Recommended (Move, Second)

  THAT this Council does now adjourn at (time) p.m. to meet again December 1, 2025, Town Hall, Council Chambers and Virtual, or at the call of the Chair.