Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, January 13, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of January 13, 2025 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of December 9, 2024 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Administration, Corporate & Financial Services - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

B.1.1

Michelle Hunter and Dr. Geoff Moran, Rural Ontario Medical Program (ROMP)

Re: Overview of Annual Docs on Ice Tournament and Request for Council support

B.2

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

Campus of Care Update, ADM.25.002

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.002, entitled “Campus of Care Update”

B.4.2

Interim Levy By-law Update, CFS.25.002

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.002, entitled “Interim Levy By-law Update”;

  AND THAT Council approve the By-law to levy amounts on the assessment of property in the local municipality rateable for local municipality purposes as per the Municipal Act, 2001, S.O. 2001, c. 25, s. 317.

B.4.3

Borrowing By-law Update, CFS.25.003

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.003, entitled “Borrowing By-law Update”;

  AND THAT Council approve the By-law to authorize temporary borrowing to meet the current expenses for the year ending December 31, 2025 at the January 27, 2025 Council Meeting.

B.4.4

2026 Municipal Election- Selection of Method of Voting, ADM.25.003

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.003, entitled “2026 Municipal Election -Selection of Method of Voting”;

  AND THAT Council direct that Internet and Telephone Voting, be approved as the voting method for the 2026 Municipal and School Board Election, and direct staff to provide a by-law to a future meeting of Council for enactment.

B.5

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

Strategic Initiatives - To be chaired by Councillor Porter

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

B.9.1

Extension of the Craigleith Community Working Group, SI.25.003

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.003, entitled “Extension of the Craigleith Community Working Group”;

  AND THAT Council approves an extension of the Craigleith Community Working Group up to and including April 1, 2026;

  AND THAT Council acknowledges that the Craigleith Community Working Group will continue to work under the terms as outlined in the Phase 2 Terms of Reference as referenced in this staff report.

B.10

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

Community Services - To be chaired by Councillor Ardiel

B.11

Deputations, if any

None

B.12

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

None

B.14

Staff Reports

B.14.1

Events for Life – Term Sheet, CS.25.002

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.002, entitled “Events for Life – Term Sheet”;

  AND THAT Council authorize the Mayor to execute the Term Sheet with Events for Life;

  AND THAT Council communicate with Grey County Council to request financial support for the funding requested from the Town by Events for Life.

B.14.2

Trail Etiquette Signs for Georgian Trail, CS.25.004

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.004, entitled “Trail Etiquette Signs for Georgian Trail”;

  AND THAT Council approve the design of the attached etiquette signs to be installed on sections of the Georgian Trail.

B.15

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Accountability and Transparency Committee Report dated December 20, 2024

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Committee of the Whole Meeting, Operations, and Planning & Building Services, January 14, 2025
Town Hall, Council Chambers and Virtual

Council Meeting, January 27, 2025
Town Hall, Council Chambers and Virtual

Council, Public Meeting, January 28, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Administration, Corporate & Financial Services, Strategic Initiatives, and Community Services,  February 3, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations, and Planning & Building Services, February 4, 2025
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on February 3, 2025, Town Hall, Council Chambers and Virtually, or at the call of the Chair.