Agenda
The Blue Mountains, Council Meeting

Meeting #:

Date:

Monday, September 29, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Singing of the National Anthem

A.2

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.3

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of September 29, 2025, be approved as circulated, including any items added to the Agenda.

A.4

Declaration of Pecuniary Interest and general nature thereof

NOTE:  In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.5

Previous Minutes

• Recommended (Move, Second)

  THAT the Council minutes of September 8, 2025 and the Special Meeting of Council minutes of September 9, 2025 be adopted as circulated, including any revisions to be made. 

B.

Deputation / Presentations

Under the authority of the Municipal Act, 2001 and in accordance with Ontario’s Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), The Corporation of the Town of The Blue Mountains wishes to inform the public that all information including opinions, presentations, reports and documentation provided for or at a Public Meeting, Public Consultation, or other Public Process are considered part of the public record. This information may be posted on the Town’s website and/or made available to the public upon request.

 

C.

Public Comment Period

NOTE: In accordance with the Town Procedural By-law 2023-62 any person may provide comments during the Public Comment Period at a Council Meeting, regarding Town matters. Each person providing comments during a Public Comment Period shall be limited to not more than three minutes. The Clerk or a countdown clock shall alert the speaker when they have one minute remaining to address Council. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

D.

Adoption of Consent Agenda

D.1

Correspondence

• Recommended (Move, Second)

  THAT Council receives the correspondence listed as Agenda items D.1.1 to D.1.4, less any items requested for separate review and discussion, and further does support the Staff recommendation made with regard to the Correspondence items, including any additional direction given to Staff through discussion, with an appropriate Staff action or response awaited for report back to Committee or Council, where indicated.

D.1.1

Julia Scott, Chair, Blue Mountains Public Library Board

Re: Request to Access Library General Reserves
(For Council Consideration) 

D.1.2

Jim and Betsy McClure, Collingwood Residents

Re: Flower Displays in Town
(Receive For Information) 

D.1.3

Lynn McClellan, President, The Royal Canadian Legion, Ontario Command

Re: Thank you For Pledge to the "Military Service Recognition Book"
(Receive For Information)

D.1.4

Carolyn Letourneau, Executive Director, Beaver Valley Outreach (BVO)

Re: Thank you to Grants and Donations Advisory Committee
(Receive For Information) 

D.2

Committee and Board Minutes

(Received for Information)

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains receives the Committee and Board minutes included on the September 29, 2025, Council Agenda, for information, less any items pulled for separate discussion.

D.2.1

Blue Mountains Public Library Board Minutes dated May 15, 2025

D.2.2

Blue Mountain Public Library Board Minutes dated June 26, 2025

D.2.3

Blue Mountain Public Library Board Minutes dated July 17, 2025

D.2.4

Thornbury Improvement Area Board Minutes dated June 11, 2025

D.2.5

Accountability and Transparency Committee Minutes dated June 12, 2025

D.2.6

Grey County Joint Municipal Accessibility Advisory Committee Minutes dated July 17, 2025

D.3

Committee Reports

With the adoption of the Committee Reports included on the Consent Agenda, all Recommendations found within the Committee Report(s) are approved by Council, as recommended, less any items requested for separate review and discussion.

• Recommended (Move, Second)

  THAT the recommendations found within the Committee Reports included on the September 29, 2025, Council Agenda are approved by Council, as recommended, less any items requested for separate review and discussion.

D.3.1

Committee of the Whole Report dated September 15, 2025

D.3.2

Committee of the Whole Report dated September 16, 2025

E.

Motions and Staff Reports

None

F.

By-laws

F.1

By-law to Appoint a Chief Administrative Officer

• Recommended (Move, Second)

  THAT By-law 2025-50, being a By-law to appoint a Chief Administrative Officer, be hereby enacted as passed this 29th day of September, 2025

F.2

By-law to Provide a Schedule of Retention Periods for the Records of The Corporation of The Town of The Blue Mountains

• Recommended (Move, Second)

  THAT By-law 2025-51, being a By-law to Provide a Schedule of Retention Periods for the Records of The Corporation of The Town of The Blue Mountains be hereby enacted as passed this 29th day of September, 2025

F.3

By-law to Permanently Close a Portion of Cedar Street Plan 395 Road Allowance

• Recommended (Move, Second)

  THAT By-law 2025-52, being a By-law to Permanently Close a Portion of Cedar Street Plan 395 Road Allowance be hereby enacted as passed this 29th day of September, 2025

G.

New and Unfinished Business

G.1

Grey County Council Update (Mayor, Deputy Mayor)

G.2

Notice of Motion (Council)

G.3

Additions to Agenda

G.4

News and Celebrations

H.

Closed Session

• Recommended (Move, Second)

  THAT with regard to subsection 239 of the Municipal Act, 2001, this Council does now move into closed session in order to address matters pertaining to:

  1. a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, and with regard to a municipal contract and agreement (two matters);
  2. advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and with regard to a municipal bylaw;
  3. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, advice that is subject to solicitor-client privilege, including communications necessary for that purpose and with regard to Ontario Land Tribunals (two matters)

  Council moved into closed session at ____p.m.
  Council moved into public session at ____p.m.

H.1

Closed Session Reporting Out Statement

I.

Notice of Meeting Dates

Council, Public Meeting, September 30, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Administration, Corporate & Financial Services, Strategic Initiatives, and Community Services,  October 6, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations, and Planning & Building Services, October 7, 2025
Town Hall, Council Chambers and Virtual

Council Meeting, October 20, 2025
Town Hall, Council Chambers and Virtual

J.

Confirmation By-law 

• Recommended (Move, Second)

  THAT By-law No. 2025-53, being a By-law to confirm proceedings of the Council of The Corporation of the Town of The Blue Mountains on September 29, 2025, be hereby enacted as passed this 29th day of September, 2025.

K.

Adjournment

• Recommended (Move, Second)

  THAT this Council does now adjourn at (time) p.m. to meet again October 20, 2025, Town Hall, Council Chambers and Virtual, or at the call of the Chair.