Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Tuesday, May 21, 2024

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of May 21, 2024 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of April 29, 2024 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Finance, Administration, and Fire Services Reports - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

B.1.1

Jennifer Shaw, electHER Now Communications Working Group Co-Lead and Deputy Mayor, Municipality of Arran-Elderslie and Laura Wood, Co-Founder, electHER Now

Re: Presentation to Council on more women at the political table - why and how to achieve it

B.2

Public Comment Period regarding matters included in the Finance, Administration, and Fire Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

2024 AMO Conference Delegation Requests, FAF.24.073

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.073, entitled “2024 AMO Delegation Requests”;

  AND THAT Council direct staff to submit applications to the following Ministries for Delegation Requests offered at the Annual AMO Conference being held in Ottawa between August 18 through to August 21, 2024:

  1. Ministry of Natural Resources and Forestry to consider long-term solutions for the management of Frazil Ice
  2. Ministry of Infrastructure on the impacts and concerns relating to Inflow and Infiltration into municipal wastewater treatment systems
  3. Ministry of Environment, Conservation and Parks to highlight concerns relating to the Blue Box Transitioning Program particularly relating to the Commercial stream of recycling
  4. Ministry of Municipal Affairs and Housing relating the variety of impacts being experienced by the Town.

B.4.2

2023 Investment Report, FAF.24.017

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.017 entitled “2023 Investment Report” for information purposes.

B.4.3

Amendments to the Public Notice Policy, FAF.24.062

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.062, entitled “Amendments to the Public Notice Policy”;

  AND THAT Council directs staff to proceed with the required Public Meeting in accordance with the requirements of the Municipal Act, 2001, to receive public feedback regarding the amended Public Notice Policy as presented;

  AND THAT Council direct staff to schedule a Public Meeting on July 9, 2024 to receive comments from the public regarding the amended Public Notice Policy as presented;

  AND THAT Council acknowledges that the provisions of the “Provision of Notice and Manner of Giving Notice to the Public Policy, POL.COR.07.03” requires 21 days’ notice of this Public Meeting, and that the Notice of Public Meeting will be posted to the Town website on June 4, 2024.

B.5

Public Comment Period regarding matters included in the Finance, Administration, and Fire Services portion of the meeting (each speaker is allotted three minutes)

Community Services Reports - To be chaired by Councillor McKinlay

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

B.8.1

Ron and Cindy Lennox, Residents

Re: Comments in response to CSOPS.24.037 Moreau Park Revitalization Survey Results

B.9

Staff Reports

B.9.1

Special Olympics Subsidy Request, CSOPS.24.035

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.035, entitled “Special Olympics Subsidy Request”;

  AND THAT Council provide subsidy in the amount of $6,720 to Meaford/Thornbury Special Olympics for the use of Tomahawk Golf, Monday’s, weekly, for 4 tee times for 21 weeks.

B.9.2

Moreau Park Revitalization Survey Results, CSOPS.24.037

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.037, entitled “Moreau Park Revitalization Survey Results” for information only;

B.9.3

Cemetery Columbarium Increase to the Budget, CSOPS.24.036

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.036, entitled “Cemetery Columbarium Increase to the Budget”;

  AND THAT Council approves an increase to the budget for this project of $25,000 for a total project budget of $75,000 including contingency.

B.10

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Accountability and Transparency Committee Report dated May 9, 2024

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Committee of the Whole Meeting, Operations and Planning and Development Services,  May 27, 2024
Town Hall, Council Chambers and Virtual

Council Meeting, June 3, 2024
Town Hall, Council Chambers and Virtual

Council, Public Meeting, June 4, 2024
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Finance, Administration, Fire Services and Community Services,  June 10, 2024
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations and Planning and Development Services,  June 11, 2024
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on June 10, 2024, Town Hall, Council Chambers and Virtually, or at the call of the Chair.