Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Tuesday, September 13, 2022

Time:

9:00 A.m. - 5:00 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Council Member Attendance

A.3

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of September 13, 2022 be approved as circulated, including any items added to the Agenda.

A.4

Declaration of Pecuniary Interest and general nature thereof

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2021-76, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.5

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of August 30, 2022 and the Special Committee of the Whole minutes of September 6, 2022 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Finance, Administration and Legal Services Reports - To be chaired by Councillor Andrea Matrosovs

B.1

Deputations, if any

None

B.2

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

Blue Mountain Legacy Fund Request Follow Up, FAF.22.138

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF22.138, entitled “Blue Mountain Legacy Fund Request Follow Up”;

  AND THAT Council provide funding to the Blue Mountain Legacy Fund in the amount of $14,000 from the Town’s Grants and Donations Committee budget specifically for achieving the Community Foundation Grey Bruce minimum $25,000 investment level;

  AND THAT Council direct staff to develop a Memorandum of Understanding (MOU) Template that can be used to establish a partnership for individual events and projects with community stakeholders including the Blue Mountain Legacy Fund.

B.4.2

Accelerated High Speed Internet Program (AHSIP) Update, FAF.22.136

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.136, entitled “Accelerated High Speed Internet Program (AHSIP) Update”;

  AND THAT Council be advised that Rogers Communications Canada Inc. is the successful bidder for Block 51 of the Accelerated High Speed Internet Program (AHSIP).

B.4.3

2022 AMO Delegation Follow Up, FAF.22.146

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.146, entitled “2022 AMO Delegation Follow Up” for information purposes.

B.4.4

2022 Resident Satisfaction Survey Results, FAF.22.147

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.147, entitled “2022 Resident Satisfaction Survey Results”;

  AND THAT Council directs staff to bring forward a subsequent report to outline actions being taken and/or considered to address the comments and feedback provided in response to the survey;

  AND THAT Council supports the staff recommendation to conduct a Resident Satisfaction Survey every two years, with the survey results used to benchmark progress and to help inform the annual budget process.

B.4.5

Town of The Blue Mountains Election Accessibility Plan, 2022 Municipal & School Board Elections, FAF.22.149

• Recommended (Move, Second)

  THAT Council receives Staff Report FAF.22.149, entitled “The Blue Mountains Accessibility Plan, 2022 Municipal & School Board Elections dated August 26, 2022”, for information.

B.5

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

Community Services and Operations Reports - To be chaired by Deputy Mayor Bordignon

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

B.9.1

East Ridge GCC 63 Water Distribution System Follow-up, CSOPS.22.061

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.22.061, entitled “East Ridge GCC 63 Water Distribution System Follow-up”;

  AND THAT Council endorses a By-law to assume the GCC 63 private water distribution system as a public work, which shall come into force upon the execution of an agreement and the fulfillment of the conditions set out therein, all as outlined in this report”.

B.10

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

Planning & Development Services Reports - To be chaired by Councillor Jim Uram

B.11

Deputations, if any

None

B.12

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

None

B.14

Staff Reports

B.14.1

Update Report Implementing the Community Improvement Plan Program, PDS.22.097

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.097, entitled “Update Report – Implementing the Community Improvement Plan Program”;

  AND THAT Council approve the adjustments to the administration of the Community Improvement Plan Program as previously approved in PDS.21.034;

  AND THAT Council selects Option #3 in implementing the Community Improvement Plan Program.

B.14.2

Information, Direction and Recommendation Report – Official Plan, PDS.22.114

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.114, entitled “Information, Direction and Recommendation Report – Official Plan 5 Year Review Phase 1”;

  AND THAT Council consider the five (5) options presented in Staff Report PDS.22.114;

  AND THAT Council proceed with option 5, being the option to adopt Official Plan Amendment No. 3, being the recommended Phase 1 Official Plan Amendment and direct Staff to forward to the County of Grey for final decision;

  AND THAT Council confirm that the final modifications to Official Plan Amendment No. 3 do not require an additional Public Meeting as required under the Planning Act.

B.15

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Grants and Donations Committee Report dated August 4, 2022

Note: The Grants and Donations Committee Report dated August 4, 2022 was deferred from the August 30, 2022 Committee of the Whole meeting. 

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Council, Public Meeting, September 19, 2022
Town Hall, Council Chambers and Virtual

Council Meeting, September 26, 2022
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, September 27, 2022
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at (time) p.m. to meet again September 27, 2022 Town Hall, Council Chambers and Virtually, or at the call of the Chair.