Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, October 27, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of October 27, 2025, be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of October 6, 2025, Special Committee of the Whole minutes of October 14, and October 15, 2025, be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Administration, Corporate & Financial Services - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

B.1.1

Jennifer Vincent, Chief Administrative Officer, Nottawasaga Valley Conservation Authority (NVCA)

Re: NVCA 2026 Draft Business Plan and Budget

B.2

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

B.3.1

Jennifer Vincent, President, Nottawasaga Valley Conservation Authority (NVCA)

Re: NVCA Draft 2026 Business Plan and Budget
(Receive For Information)

B.4

Staff Reports

B.4.1

Respectful Workplace Policies – Proposed Revisions, ADM.25.071

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.070, entitled “Respectful Workplace Policies – Proposed Revisions”;

  AND THAT Council approve the revisions to the Corporate policies entitled “Respectful Workplace, POL.COR.24.02”, “Workplace Violence, POL.COR.24.03”, and “Respectful Public Interactions, POL.COR.22.07” regarding non-consensual photo, video, and audio recordings of Town staff, as attached to this report.

B.4.2

Whistleblower Policy, ADM.25.069

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.069, entitled “Whistleblower Policy”;

  AND THAT Council approve the new Corporate Policy entitled “Whistleblower, POL.COR.25.XX” as attached to the report;

  AND THAT Council approve revisions to the “Employee Code of Conduct, POL.COR.25.02” and “Respect in the Workplace, POL.COR.24.02” policies to include a reference to the availability of the Whistleblower reporting tool for staff, as attached to this report.

B.4.3

Asset Management Plan Phase 1 Proposed Levels of Service for Water, Wastewater and Road Assets - O. Reg 588/17, CFS.25.022

Please Note: This report will be available with the Revised Agenda on Thursday, October 23, 2025

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.022, entitled “Asset Management Plan Phase 1 – Proposed Levels of Service for Water, Wastewater and Road Asset – O. Reg 588/17”;

  AND THAT Council approves the staff recommendation to set the “Current Levels of Service” as the proposed levels of services for water, wastewater and road assets, recognizing it as the most sustainable, achievable and affordable choice.

B.4.4

171 King Street Options, ADM.25.065

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.065, entitled “171 King Street Options”;

  AND THAT Council direct staff to conduct a development review exercise based on the identification of three options to assess the viability of a project on 171 King Street;

  AND THAT Council direct staff to facilitate a public open house to engage and collaborate with the public on the options identified and determine the scope of an RFP to dispose of the property.

B.4.5

Follow Up to Public Meeting - Council Staff Relationship Protocol Policy, POL.COR.19.02, ADM.25.067

Please Note: This report will be posted on October 21, 2025

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.067, entitled “Follow Up to Public Meeting – Council Staff Relationship Protocol Policy, POL.COR.19.02”;

  AND THAT Council approve the revisions to POL.COR.19.02 Council Staff Relationship Protocol Policy as attached to the within staff report. 

B.4.6

Review of Procedural By-law, ADM.25.061

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.061, entitled “Review of Procedural By-law;”

  AND THAT Council provide further direction to staff regarding updates to the Procedural Bylaw as requested in the within staff report.

B.4.7

Application for Grant Opportunity for Moreau Park Revitalization Project (verbal update)

• Recommended (Move, Second)

  THAT Council receives the verbal update from Monica Quinlan, Director of Corporate & Financial Services, regarding a grant opportunity for the Moreau Park Revitalization Project;

  AND THAT Council supports the Town of The Blue Mountains grant application to the “Jays Care, Field of Dreams” program for capital needs for the Moreau Park Revitalization Project.

B.5

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

Strategic Initiatives - To be chaired by Councillor Porter

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

B.9.1

2026 Municipal Accommodation Tax Funding Recommendations, SI.25.036

Please note: This report will be included on the November 17, 2025 Committee of the Whole Agenda

B.9.2

2024 Resident Satisfaction Survey Analysis and Action Plan, SI.25.012

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.012, entitled “2024 Resident Satisfaction Survey Analysis and Action Plan” for information.

B.9.3

2026 ROMA Delegation Requests, SI.25.035

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.035, entitled “2026 ROMA Delegation Requests”;

  AND THAT Council directs staff to submit the following delegation requests to the appropriate Provincial Ministries for the 2026 Rural Ontario Municipalities Association (ROMA) Conference scheduled for January 18 – 20, 2026:

  • Topic 1 _______________
  • Topic 2 _______________

B.10

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

Community Services - To be chaired by Councillor Ardiel

B.11

Deputations, if any

B.11.1

Laurey Gillies, President, Nipissing Ridge Tennis Club (NRTC)

Re: Request for Council's Support to Incorporate use at Bayview and Boyer Tennis Courts into NRTC's Leasing of Court Times

Please note: At the request of the Presenter, this Deputation has been pulled from this Agenda and will be included on the November 17, 2025, Committee of the Whole Agenda.

B.12

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

None

B.14

Staff Reports

B.14.1

Follow-Up Report to Address Parking on Carmichael Crescent, CS.25.044

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.044, entitled “Follow-Up Report to Address Parking on Carmichael Crescent”;

  AND THAT Council direct staff to retain an engineer consultant to provide solutions for the parking request on Carmichael Crescent.

B.15

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Accountability and Transparency Committee Report dated October 9, 2025

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Council, Public Meeting, November 4, 2025
Town Hall, Council Chambers and Virtual

Council Meeting, November 10, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Administration, Corporate & Financial Services, Strategic Initiatives, and Community Services, November 17, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations, and Planning & Building Services, November 18, 2025
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on November 17, 2025, Town Hall, Council Chambers and Virtually, or at the call of the Chair.