Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, November 17, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of November 17, 2025 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of October 27, 2025 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Administration, Corporate & Financial Services - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

B.1.1

Darcy Hagerman, Spy Cider House & Distillery

Re: Request for Deferral of Development Charges

B.2

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

Development Charge Deferral Agreement – Spy Cider House, CFS.25.064

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.064, entitled “Development Charge Deferral Agreement – Spy Cider House”;

  AND THAT Council authorize the Mayor and Clerk to execute a Development Charge Deferral Agreement between the Town and Ken Bodnar Enterprises (Spy Cider House & Distillery) for the property municipally known as 808108 24th Sideroad, substantially in the form attached to this report.

B.4.2

Clarksburg Public Washroom Options, CFS.25.063

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.063, entitled “Clarksburg Public Washroom Options – For Information Purposes”;

  AND THAT Council direct staff to either:

  1. Include this project as a Grant Dependent project for the 2026 Draft #3 Budget; OR
  2. Include it for evaluation of MAT funding.

B.4.3

Asset Management Plan Phase 2- Proposed Levels of Service for Non-Core Assets O. Reg 588/17

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.059, entitled “Asset Management Plan Phase 2- Proposed Levels of Service (LOS) for Non-core Assets O. Reg 588/17”;

  AND THAT Council approves the staff recommendation to set the “Current LOS” as the proposed LOSs for Community Service and Administration assets, recognizing it as the most sustainable, achievable and affordable choice.

B.4.4

Q3 2025 Financial Analysis and Full Year Forecast, CFS.25.062

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.062, entitled “Q3 2025 Financial Analysis and Capital Project Status”, for information purposes.

B.4.5

2026 Draft #3 Proposed Budget and Rates and Fees - Following the Public Meeting of November 10th, 2025, CFS.25.061

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.060, entitled “2026 Draft #3 Proposed Budget and Rates and Fees  – Following the Public Meeting of November 10th, 2025” for information purposes.

B.5

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

Strategic Initiatives - To be chaired by Councillor Porter

B.6

Deputations, if any

B.6.1

Stacy Manning, Blue Mountain Resort

Re: Municipal Accommodation Tax Funding Recommendations 

Please note: The Deputation Materials will be available Friday, November 14, 2025

B.6.2

Patti Kendall, Blue Mountain Village Association

Re: Municipal Accommodation Tax Funding Recommendations

Please note: The Deputation Materials will be available Friday, November 14, 2025

B.6.3

Stu Frith, Property Valet

Re: Response to 2026 Municipal Accommodation Tax Funding Recommendations 

Please note: The Deputation Materials will be available Friday, November 14, 2025

B.7

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

B.9.1

2024 Resident Satisfaction Survey Analysis and Action Plan, SI.25.012

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.012, entitled “2024 Resident Satisfaction Survey Analysis and Action Plan” for information.

B.9.2

2026 Municipal Accommodation Tax Funding Recommendations, SI.25.036

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.036, entitled “Municipal Accommodation Tax 2026 Budget Allocations and Recommendations”;

  AND THAT Council endorses the prioritized use of Town Municipal Accommodation Tax Funds and the allocation hierarchy as detailed in the report;

  AND THAT Council approves the following Town-led projects for funding in the 2026 Budget through the Municipal Accommodation Tax reserve:

  • Destination Strategy Implementation ($150,000)
  • Transit Service ($175,000)
  • Comprehensive Parking Strategy ($50,000)
  • Gateway Sign Project ($210,000)
  • Parks and Open Space Master Plan & Leisure Activity Plan Update (not to exceed $125,000)
  • Economic Development Action Plan ($60,000)

  AND THAT Council endorses the outlined process to consider external funding requests from eligible groups as noted and directs staff to administer this process at the end of Q1 2026 following the full year of MAT collection.

B.9.3

Progress Update of the 2021 - 2025 Communications Strategy, SI.25.034

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.034, entitled “Progress Update of the 2021 - 2025 Communications Strategy” for information.

B.9.4

Progress Update #2 - Status of the Corporate Strategic Plan Update, SI.25.037

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.037, entitled “Progress Update #2 - Status of the Corporate Strategic Plan Update” for information.

B.10

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

Community Services - To be chaired by Councillor Ardiel

B.11

Deputations, if any

B.11.1

Laurey Gillies, President, Nipissing Ridge Tennis Club (NRTC)

Re: Request for Council's Support to Incorporate use at Bayview and Boyer Tennis Courts into NRTC's Leasing of Court Times

B.11.2

Nova Nicole, Resident

Re: Request For Support and Partnership a New Community Initiative - Georgian Bay Loves Jamacia

B.12

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

None

B.14

Staff Reports

B.14.1

Follow-Up Report to Address Parking on Carmichael Crescent, CS.25.044

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.044, entitled “Follow-Up Report to Address Parking on Carmichael Crescent”;

  AND THAT Council direct staff to retain an engineer consultant to provide solutions for the parking request on Carmichael Crescent.

B.14.2

Follow-up Subsidy Policy, CS.25.039

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.039, entitled “Follow-up Subsidy Policy”;

  AND THAT Council approve Option 2 – Removal of the subsidy percentage and implementation of a fixed baseline hourly rate for youth sport activities as the preferred approach to improve operational efficiency, ensure consistency across municipal facilities, and provide clearer, more transparent pricing for all users.

  AND THAT Council direct staff to include the following within the draft subsidy policy under the Rate Setting section “Rate setting for youth sport will be based on a fixed baseline hourly rate with an annual review through the fees and charges bylaw of the annual Municipal budget process.”

  AND THAT Council approves the attached subsidy policy with the inclusion of Option 2 from the analysis.

B.14.3

Transit Agreement Update, CS.25.027

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.027, entitled “Transit Agreement Update”;

  AND THAT Council authorize the Mayor and Clerk to execute the attached agreement.

B.14.4

Request to Designate Delphi Point Beach an Official Quiet Beach, CS.25.048

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.048, entitled “Request to Designate Delphi Point Beach an Official Quiet Beach”;

  AND THAT Council directs staff to create an etiquette for Delphi Point Park, highlighting existing by-laws that restrict noise and asking beach users to respect the quiet enjoyment of other users.

B.14.5

MURFA – Feasibility Report and Next Steps, CS.25.046

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.046, entitled “MURFA – Feasibility Report and Next Steps”;

  AND THAT Council directs staff to move forward with option ____;

  AND THAT Council directs staff to respond to the letter from the Town of Collingwood entitled “RE: Proposed Multi-Use Recreational Facility, Town of Collingwood”, as outlined in the analysis section of this report.

B.14.6

Town Cultural & Heritage Assets, CS.25.003

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.003, entitled “Town Cultural and Heritage Assets”;

  AND THAT Council endorses the Town’s Cultural Map, administered by the Craigleith Heritage Depot Museum and Archive with TBM GIS support, as the corporate intake and working inventory for identifying cultural, natural, built‑heritage, intangible, and agricultural assets, recognizing it as a living database;

  AND THAT Council directs staff to include consideration of developing a Cultural Heritage Master Plan in the 2027 budget process, at which time consideration can be extended to the establishment of a Heritage Committee.

B.15

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Accountability and Transparency Committee Report dated October 9, 2025

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Committee of the Whole Meeting, Operations, and Planning & Building Services, November 18, 2025
Town Hall, Council Chambers and Virtual

Council Meeting, December 1, 2025
Town Hall, Council Chambers and Virtual

Council, Public Meeting, December 2, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Administration, Corporate & Financial Services, Strategic Initiatives, and Community Services, December 8, 2025
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on December 8, 2025, Town Hall, Council Chambers and Virtually, or at the call of the Chair.