Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Tuesday, November 19, 2024

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of November 19, 2024 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole Minutes of October 29, 2024 and the Special Committee of the Whole Minutes of November 4, 2024 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Operations Reports - To be chaired by Councillor Porter

B.1

Deputations, if any

None

B.2

Public Comment Period regarding matters included in the Operations portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes are allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

Single Source Town Infrastructure Analysis Modelling, CSOPS.24.051

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.051, entitled “Single Source Town Infrastructure Analysis Modelling”;

  AND THAT Council approve the single source procurement of Town Infrastructure Analysis Modelling for the assessment of infrastructure capacity and design to J.L. Richards & Associates Limited for a period of five years, with an opportunity to renew for an additional five-year term.

  AND THAT Council approve a $30,000 yearly budget for the maintenance of the Town’s Infrastructure Analysis Models.

B.4.2

Water Operations Update May 1, 2024 to August 31, 2024, CSOPS.24.074

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.074, entitled “Water Operations Update - May 1, 2024 to August 31, 2024” for their information.

B.4.3

Contract Renewal for Leachate Pre-treatment, CSOPS.24.065

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.065, entitled “Contract Renewal for Leachate Pre-treatment”;

  AND THAT Council approve the extension of the leachate pre-treatment system equipment lease agreement with Environmental and Power Solutions Inc., for an additional 5 years at $109,000 per year;

  AND THAT the Director of Operations and Director of Corporate & Financial Services / Treasurer be authorized to execute and sign an agreement with Environmental and Power Solutions Inc. for the 5-year lease and maintenance of the system.

B.4.4

Youth Climate Action Fund Update, CSOPS.24.079

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.079, entitled “Youth Climate Action Fund Update”;

  AND THAT the Mayor and Clerk are authorized to execute a Grant Agreement between the Youth Climate Action Fund as represented by Rockefeller Philanthropy Advisors and The Corporation of The Town of The Blue Mountains to receive $100,000 USD for administration and disbursement of funding for youth-led climate action projects, pending a review by the Town’s Youth Climate Action Fund Project Team and an independent legal opinion;

  AND THAT the Youth Climate Action Fund Project Team continue to be comprised of the same members in Round 2 as in Round 1.

B.4.5

Circular Economy Opportunities Report, CSOPS.24.080

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.080, entitled “Circular Economy Opportunities Report”;

  AND THAT Council direct staff to publish the Circular Economy Opportunities Report and Waste Planning Implementation Guide to the Town’s website and to proceed with community engagement activities identified in the Circular Economy Opportunities Report.

B.5

Public Comment Period regarding matters included in the Operations portion of the meeting (each speaker is allotted three minutes)

Planning and Development Services Reports - To be chaired by Councillor Hope

B.6

Deputations, if any

B.6.1

Michael Gillis, Resident

Re: Comments on staff report PDS.24.140 Recommendation Report - 24 Alfred Street Draft Plan of Subdivision and Zoning By-law Amendment

B.6.2

Jacqueline Boland, Resident

Re: Comments on staff report PDS.24.140 Recommendation Report - 24 Alfred Street Draft Plan of Subdivision and Zoning By-law Amendment

B.6.3

Stephanie Fletcher, Resident

Re: Comments on staff report PDS.24.140 Recommendation Report - 24 Alfred Street Draft Plan of Subdivision and Zoning By-law Amendment

B.7

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

B.8.1

Chennette De Gannes, Rogers Communications Inc.

Re: Request for deferral of staff report PDS.24.136 Recommendation Report: Request for Municipal Concurrence Proposed Rogers Telecommunications Tower 495928 Grey Road 2

B.9

Staff Reports

B.9.1

Recommendation Report – 24 Alfred Street Draft Plan of Subdivision and Zoning By-law Amendment, PDS.24.140

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.24.140, entitled “Recommendation Report – 24 Alfred Street Draft Plan of Subdivision and Zoning By-Law Amendment”;

  AND THAT Council enact a By-law to rezone the subject lands from Residential (R1-1) Zone to Residential (R1-1-h50) Zone, Residential (R1-1-150-h50) Zone, Residential (R1-1-151-h50) Zone, and Open Space (OS-h50) Zone as outlined in Attachment 1 of Staff Report PDS.24.140;

  AND THAT Council support the Draft Plan of Subdivision and Draft Plan Conditions shown in Attachment 2 and Attachment 4 of Staff Report PDS.24.140 and refer the matter to Grey County Council for approval.

B.9.2

Update in addressing 2023 Housing Needs Assessment Report, PDS.24.125

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.24.125, entitled “Update in addressing 2023 Housing Needs Assessment Report;

B.9.3

Recommendation Report: Request for Municipal Concurrence Proposed Rogers Telecommunications Tower 495928 Grey Rd 2, PDS.24.136

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.24.136, entitled “Recommendation Report: Request for Municipal Concurrence Proposed Rogers Telecommunications Tower 495928 Grey Rd 2”.

  AND THAT Council does not support the proposed telecommunications tower and hereby advises Industry Science and Economic Development of non-concurrence with the proposed tower location and design at 495928 Grey Rd 2.

B.9.4

Allocation Policy By-Law Update, PDS.24.143

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.24.143, entitled “Allocation Policy By-Law Update”;

  AND THAT Council enact a revised by-law implementing a Water and Sewage Allocation Policy for the purpose of allocating water and wastewater services to new developments;

  AND THAT Council approve the transitionary provisions identified in PDS.24.081 for the purpose of implementing the Water and Sewage Allocation Policy in a fair and transparent manner;

  AND THAT Council direct staff to review the by-law 18 months following its enactment and recommend further revisions to the Water and Sewage Allocation Policy and associated Evaluation Framework.

B.10

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

None

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Council, Public Meeting, November 26, 2024
Town Hall, Council Chambers and Virtual

Council Meeting, December 2, 2024
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Finance, Administration, Fire Services and Community Services, December 9, 2024
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations and Planning and Development Services, December 10, 2024
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on December 10, 2024, Town Hall, Council Chambers and Virtually, or at the call of the Chair.