Revised Agenda
The Blue Mountains, Council Meeting

Meeting #:

Date:

Monday, October 21, 2024

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of October 21, 2024 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest and general nature thereof

NOTE:  In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Council minutes of September 30, 2024 be adopted as circulated, including any revisions to be made. 

B.

Closed Session

• Recommended (Move, Second)

  THAT, with regard to subsection 239 of the Municipal Act, 2001, this Council does now move into closed session in order to address matters pertaining to:

  1. labour relations or employee negotiations and with regard to shared services;
  2. a proposed or pending acquisition or disposition of land by the municipality or local board and with regard to the municipality's inventory of land;
  3. advice that is subject to solicitor-client privilege, including communications necessary for that purpose and with regard to the municipal accommodation tax;
  4. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and the receiving of advice that is subject to solicitor-client privilege, and with regard to correspondence received;
  5. personal matters about an identifiable individual, including municipal or local board matters

  Council moved into closed session at ____a.m.
  Council moved into public session at ____a.m.

B.1

Closed Session Reporting Out Statement

C.

Deputation / Presentations

Under the authority of the Municipal Act, 2001 and in accordance with Ontario’s Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), The Corporation of the Town of The Blue Mountains wishes to inform the public that all information including opinions, presentations, reports and documentation provided for or at a Public Meeting, Public Consultation, or other Public Process are considered part of the public record. This information may be posted on the Town’s website and/or made available to the public upon request.

Note: Deputations will be considered at 2:00 p.m.

C.1

Presentation to the Town for the Ontario Water Works Association (OWWA) Best Tasting Water Award, 2024

Note: The award will be presented by Scott Tam, President of the Ontario Water Works Association and Director of Growth and Infrastructure for the City of Timmins and Michele Grenier, Executive Director of the Ontario Water Works Association

C.2

Doug Hevenor, Chief Administrative Officer, Nottawasaga Valley Conservation Authority

Re: 2025 Draft Nottawasaga Valley Conservation Authority Budget and Programs

C.3

Thomas Moore, Blue Mountain Resorts

Re: Request for Council to declare the "New Years Eve Party" held at Jozo's Bar at Blue Mountain Resorts from 10:00 p.m. to 1:00 a.m. on Tuesday December 31, 2024 a Municipally Significant Event.

C.4

Jennifer Murley, Chief Executive Officer, The Blue Mountains Public Library

Re: Valuing The Blue Mountains Public Library, ADM.24.20

C.5

David Finbow, Tyrolean Village Resorts 2021 Limited (TVR)

Re: Request for Council to include Phase 2 of the Tyrolean Village Watermain and Wastewater Servicing Project in the Draft 2025 Budget

D.

Public Comment Period

NOTE: In accordance with the Town Procedural By-law 2023-62 any person may provide comments during the Public Comment Period at a Council Meeting, regarding Town matters. Each person providing comments during a Public Comment Period shall be limited to not more than three minutes. The Clerk or a countdown clock shall alert the speaker when they have one minute remaining to address Council. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

E.

Adoption of Consent Agenda

E.1

Correspondence

• Recommended (Move, Second)

  THAT Council receives the correspondence listed as Agenda items E.1.1 to E.1.7, less any items requested for separate review and discussion, and further does support the Staff recommendation made with regard to the Correspondence items, including any additional direction given to Staff through discussion, with an appropriate Staff action or response awaited for report back to Committee or Council, where indicated.

E.1.1

Sid McFarlane, Resident

Re: Request for Council to contribute payment towards tree maintenance on Elma Street property
(For Council Consideration)

E.1.2

The Royal Canadian Legion Branch 281 (Clarksburg)

Re: Request for Council Attendance at  Remembrance Day Services and donation for wreath laying
(For Council Consideration)

E.1.3

Kyra Dunlop, Recording Secretary, The Blue Mountains OPP Detachment Board

Re: Request for 2025 Board Estimates to be included in the 2025 Council Budget Process
(For Council Consideration)

E.1.4

Scott R. Butler, Executive Director, Ontario Good Roads Association and Antoine Boucher, President, Ontario Good Roads Board of Directors

Re: Request for Council Consideration of Support for Resolution regarding the Establishment of an Ontario Rural Road Safety Program
(For Council Consideration)

E.1.5

Tara Warder, Clerk, Grey County

Re: Letter to Council regarding the Planning Efficiencies Report and deadline for feedback
(Receive For Information)

E.1.6

Kari Hanselman, Clerk, Municipality of East Ferris

Re: Resolution No. 2024-204 regarding combining the ROMA and AMO Conference
(Receive For Information)

E.1.7

Kyra Dunlop, Recording Secretary, The Blue Mountains OPP Detachment Board

Re: Request for The Blue Mountains OPP Detachment Board to be included in corporate policies POL.COR.21.06 Code of Conduct for Members of Council, Local Boards and Advisory Committees” and “POL.COR.18.04 Protocol Policy for Complaints Related to Council Members and Local Boards".
(For Council Consideration)

E.2

Committee and Board Minutes

(Received for Information)

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains receives the Committee and Board minutes included on the October 21, 2024 Council Agenda, for information, less any items pulled for separate discussion.

E.2.1

Agricultural Advisory Committee Minutes dated June 19, 2024

E.2.2

Grey Sauble Conservation Authority Board Minutes dated August 28, 2024

E.3

Committee Reports

With the adoption of the Committee Reports included on the Consent Agenda, all Recommendations found within the Committee Report(s) are approved by Council, as recommended, less any items requested for separate review and discussion.

• Recommended (Move, Second)

  THAT the recommendations found within the Committee Reports included on the October 21, 2024 Council Agenda are approved by Council, as recommended, less any items requested for separate review and discussion.

E.3.1

Committee of the Whole Report dated October 7, 2024

E.3.2

Committee of the Whole Report dated October 8, 2024

F.

Motions and Staff Reports

F.1

Emergency Management Program Bylaw Revision, FAF.24.103

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.103, entitled “Emergency Management Program Bylaw Revision”;

  AND THAT Council approve the by-law attached to Staff Report FAF.24.103, Being a By-law to Adopt an Emergency Management Program and Emergency Response Plan and to meet other Requirements under the Emergency Management and Civil Protection Act. 

F.2

Council Attendance at Remembrance Day Services

• Recommended (Move, Second)

  THAT, it is acknowledged that a quorum of members of Council of the Town of The Blue Mountains will be attending the following Remembrance Day Services in the Town:

  1. Jack Acres Memorial Cenotaph Park, Service at 11:00 a.m.
  2. Ravenna Cenotaph, Service at 1:00 p.m.

  AND THAT, in accordance with the provisions of the Town Procedural By-law 2023-62, it is not intended that a meeting of Council shall automatically occur because a quorum of the members is present at the event, and Council confirms that while attending these events, Council will not deal with any matter that materially advances the business or decision making of Council.

F.3

Revision to "POL.COR.21.06 Code of Conduct for Members of Council, Boards & Committees” and “POL.COR.18.04 Protocol Policy for Complaints Related to Council Members and Boards" to include The Blue Mountains OPP Detachment Board, FAF.24.117

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.117, entitled “Revision to POL.COR.21.06 Code of Conduct for Members of Council, Local Boards and Advisory Committees” and “POL.COR.18.04 Protocol Policy for Complaints Related to Council Members and Local Boards” to include The Blue Mountains OPP Detachment Board”;

  AND THAT, Council of the Town of The Blue Mountains acknowledges receipt of the October 16, 2024 The Blue Mountains OPP Detachment Board resolution requesting that Council of the Town of The Blue Mountains revise its corporate policies “POL.COR.21.06 Code of Conduct for Members of Council, Local Boards and Advisory Committees” and “POL.COR.18.04 Protocol Policy for Complaints Related to Council Members and Local Boards” to include reference to, and apply to “The Blue Mountains OPP Detachment Board”;

  AND THAT Council acknowledges that the purpose of the requested amendments is to satisfy the requirements of the OAPSB Group Insurance Plan, that requires The Blue Mountains OPP Detachment Board to adopt policies regarding abuse;

  NOW THEREFORE, Council directs staff to revise the corporate policies, “POL.COR.21.06 Code of Conduct for Members of Council, Local Boards and Advisory Committees” and “POL.COR.18.04 Protocol Policy for Complaints Related to Council Members and Local Boards” to include reference to, and apply to “The Blue Mountains OPP Detachment Board”, effective immediately;

  AND THAT Council waives the provisions of the “Provision of Notice and Manner of Providing Notice to the Public Policy, POL.COR.24.04” as it relates to the requirement to schedule a public meeting to receive comments on the revisions to the referenced corporate policies as the amendment is administrative in nature.

F.4

Community Sport and Recreation Infrastructure Fund Stream 1, FAF.24.127

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.127, entitled “Community Sport and Recreation Infrastructure Fund Stream 1”;

  AND THAT Council endorse the Town of The Blue Mountains in its effort to capture available funding through this grant opportunity.

G.

By-laws

None

H.

New and Unfinished Business

H.1

Grey County Council Update (Mayor, Deputy Mayor)

H.2

Notice of Motion (Council)

H.2.1

Councillor Hope Notice of Motion Re: Reconsideration of Bay Street East Staff Report

Note: Councillor Hope provided the following Notice of Motion at the September 17, 2024 Committee of the Whole Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

The following Notice of Motion was included on the September 30, 2024 Council Agenda and deferred to the October 21, 2024 Council Agenda for Council consideration.  

• Recommended (Move, Second)

  WHEREAS substantial public disquiet exists about the Bay Street Reconstruction project, Council reconsiders the following resolution which was passed at the July 15, 2024 Council meeting:

   

  THAT Council receive Staff Report CSOPS.24.031, entitled “Bay Street East Reconstruction PIC 1 Follow-up”; 

  AND THAT Council receive the “Bay Street East Reconstruction PIC 1 Follow-up Presentation included as Attachment 1 and Follow-up Summary included as Attachment 2;

  AND THAT Council direct Staff to proceed with the design of Bay Street East including sanitary forcemain, sanitary sewer, storm sewer and watermain by undertaking a preliminary design of a one-way street cross section with an alignment which minimizes the impact to the existing streetscape while not compromising safety or the needed infrastructure.  The preliminary design is to include:

  1. 1. Stormwater bike safe grates/basins within the asphalt and/or semi-mountable curb
     2. No sidewalks, multi-use trail, or drainage ditches

  AND that Council direct staff to proceed with the design of Grey Street beginning south from Bay Street East to Highway 26 in a complimentary manner to Bay Street East cross-section from Highway 26 to the Wastewater Treatment Plant  with restoration to the Town standard local urban 20m ROW with no parking cross-section with 7.5 metre asphalt width and 2.7 metre multi-use trail including the installation of the outfall sanitary forcemain, stormsewer and watermain

H.2.2

Councillor Hope Notice of Motion Re: Bay Street East Alternate Reconstruction Route

Note: Councillor Hope provided the following Notice of Motion at the September 17, 2024 Committee of the Whole Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

The following Notice of Motion was included on the September 30, 2024 Council Agenda and deferred to the October 21, 2024 Council Agenda for Council consideration.  

• Recommended (Move, Second)

  “WHEREAS significant concern has been raised over the recommended alignment for the new sewer line on Bay Street East, the Town requests the Engineering department to report back to the next Council meeting on the potential to implement the sewer upgrades based on the route attached to the deputation of Ted Squires, Resident Re: Concerns relating to Bay Street East Forcemain and sewer upgrades dated September 17, 2024

H.2.3

Councillor Hope Notice of Motion Re: Engineering Standards Review and Budget for 2025

Note: Councillor Hope provided the following Notice of Motion at the September 17, 2024 Committee of the Whole Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

The following Notice of Motion was included on the September 30, 2024 Council Agenda and deferred to the October 21, 2024 Council Agenda for Council consideration.  

• Recommended (Move, Second)

  WHEREAS in regard to the road reconstruction aspects of the Bay Street East Forcemain project caused by implementation by the sewer upgrades and noting that the application of Town-wide engineering standards are not appropriate to all local and site specific conditions and considerations, the Town requests that the Engineering department report back on revised and site context specific engineering standards that provide flexibility for reconstruction to adapt to the local context, minimize impacts to trees and other existing features and ensure that the existing character of the roads are maintained to the extent possible. Preparation of cost estimates for these actions are requested for the purposes of submitting 2025 budget material on this item.

H.2.4

Councillor Maxwell Re: Traffic Speeds, Students and Public Safety

Note: Councillor Maxwell provided the following Notice of Motion at the October 7, 2024 Committee of the Whole Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  WHEREAS public safety should be a cornerstone in any municipality;
  
  AND WHEREAS multiple deputations, letters of correspondence, petitions, and surveys have come to the Town of The Blue Mountains (TBM) Council table—and on some occasions, Council tables in other municipalities within Grey County—over the years, resulting in notable successes, such as installing community safety zone signs, flashing lights, rumble strips, increased policing services, and crosswalks;
  
  AND WHEREAS TBM residents have also engaged in their own awareness campaigns, including signs urging drivers to slow down and watch for children playing;
  
  AND WHEREAS TBM has been actively involved in public safety initiatives, it is important for TBM to continue and enhance its role in promoting public safety as our municipality grows and our residents become increasingly invested in the public safety of their community;
  
  THEREFORE BE IT RESOLVED THAT the Council of the Town of The Blue Mountains directs staff to investigate and develop potential implementation strategies, along with associated costs, for managing traffic and enhancing public safety within TBM;
  
  AND THAT staff report back to Council with an update within three (3) months and provide a full report with recommendations for traffic management and public safety strategies within six (6) months;

  Below are some ways other municipalities are implementing:

  • Speed Enforcement Solutions: Verra Mobility
  • Meaford Looks at Developing Speed Management
  • Montreal company to map and timestamp speeding drivers in Grey Highlands

H.2.5

Councillor Ardiel Notice of Motion Re: Town's Expected Year End Balances

Note: Councillor Ardiel provided the following Notice of Motion at the October 8, 2024 Committee of the Whole Meeting. In accordance with Procedural By-law 2023-63 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  Report on Town fund’s expected year end balances and how these varies will affect the budget.

H.3

Additions to Agenda

H.3.1

Housing Enabling Water Systems Fund Grant

This Addition to the Agenda was added to the September 30, 2024 Council Agenda and is referred to the October 21, 2024 Council Agenda, for consideration.

H.4

News and Celebrations

I.

Notice of Meeting Dates

Committee of the Whole Meeting, October 28, 2024
Finance, Administration, Fire Services, Community Services
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, October 29, 2024
Operations, Planning and Development Services
Town Hall, Council Chambers and Virtual

Council Meeting, November 12, 2024
Town Hall, Council Chambers and Virtual

Council, Public Meeting, November 26, 2024
Town Hall, Council Chambers and Virtual

J.

Confirmation By-law 

• Recommended (Move, Second)

  THAT By-law No. 2024-67, being a By-law to confirm proceedings of the Council of The Corporation of the Town of The Blue Mountains on October 21, 2024 be hereby enacted as passed this 21st day of October, 2024.

K.

Adjournment

• Recommended (Move, Second)

  THAT this Council does now adjourn at (time) p.m. to meet again November 12, 2024 Town Hall, Council Chambers and Virtual, or at the call of the Chair.