Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, March 16, 2026

Time:

9:30 A.m. - 10:30 A.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

---

A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of March 16, 2026, be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of February 23, 2026, be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Administration, Corporate & Financial Services - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

None

B.2

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

Facilities Capital Projects Status Update, CFS.26.018

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.26.018, entitled “Facilities Capital Projects Status Update;"

  AND THAT Council endorses reallocation of the 2026 Facilities Capital Budget to better align with available opportunities and emerging areas of concern.

B.4.2

2025 Statement of Council Remuneration and Expenses, CFS.26.015

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.015, entitled “2025 Statement of Council Remuneration and Expenses” as required under Section 284 of the Municipal Act, 2001, for information purposes.

B.4.3

Procurement Policy, CFS.26.016

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.26.016, entitled “Procurement Policy”. AND THAT Council receives the Procurement Policy, as attached;

  AND THAT Council direct staff to proceed to the April 21^st, 2026 Public Meeting.

B.4.4

Response to February 17, 2026, Notice of Motion re: Bid Awards over $25,000 from October 1, 2025 to February 28, 2026, CFS.26.017

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.26.017, entitled “Response to February 17, 2026 Notice of Motion re: Bid Awards over $25,000 from October 1, 2025 to February 28, 2026” for information purposes.

B.4.5

Budget Policy, CFS.26.019

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.26.019, entitled “Budget Policy”;

  AND THAT Council approve the Budget Policy (POL.COR.26.XXX) attached as Attachment 1;

B.4.6

Borrowing By-law Update, CFS.26.003

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.26.003, entitled “Borrowing By-law Update”;

  AND THAT Council approve the By-law to authorize temporary borrowing to meet the current expenses for the year ending December 31, 2026, at the March 30^th, 2026, Council Meeting.

B.4.7

Reserve Policies, CFS.26.020

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.26.020, entitled “Reserve Policies”;

  AND THAT Council approve the Reserve & Reserve Fund Policy (POL.COR.26.XXX) attached as Attachment 1.

B.5

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

Strategic Initiatives - To be chaired by Councillor Porter

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

B.9.1

Confirmation of Gateway Sign Locations, SI.26.009

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.26.001, entitled “Location of Gateway Signage in The Blue Mountains” for information;

  AND THAT Council direct staff to proceed with the prioritized locations for the installation of the gateway signs as identified within this report.

B.10

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

Community Services - To be chaired by Councillor Ardiel

B.11

Deputations, if any

None

B.12

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

None

B.14

Staff Reports

B.14.1

St. George's Anglican Church Digital Sign, CS.26.013

Please Note: This report is being pulled from this Agenda and will be included on the April 13, 2026, Committee of the Whole Agenda.

B.14.2

Harbour Request for use of Reserve and Single Source, CS.26.018

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.26.018, entitled “Harbour Request for use of Reserve and Single Source”;

  AND THAT Council approve the work to move and re-set the anchor blocks for A-Dock at an upset limit of $50,000 inclusive of HST;

  AND THAT Council approve the use of Harbour reserve to fund this work;

  AND THAT Council approve a single-source procurement for this project and authorize staff to negotiate and award the contract to General Diving Contractors Inc. (Brantford, Ontario), in accordance with the Town’s Procurement Policy.

B.14.3

Recommendation Report - Follow-up Report to the Public Meeting - Stop Up and Close Lansdowne St. S., CS.26.020

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.26.020, entitled “Recommendation Report - Follow up to the Public Meeting - Stop Up and Close Lansdowne St. S Unopened Road Allowance”;

  AND THAT Council approves draft by-law to stop and close Lansdowne St. S unopened road allowance between Alfred St. W and the intersection of Alice St. W and Beaver St. S for enactment by Council.

B.15

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Revised Accountability and Transparency Committee Report dated February 26, 2026 

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Committee of the Whole Meeting, Operations, and Planning & Building Services, March 17, 2026
Town Hall, Council Chambers and Virtual

Council Meeting, March 30, 2026
Town Hall, Council Chambers and Virtual

Council, Public Meeting, March 31, 2026
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Administration, Corporate & Financial Services, Strategic Initiatives, and Community Services, April 13, 2026
Town Hall, Council Chambers and Virtual 

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on April 13, 2026, Town Hall, Council Chambers and Virtually, or at the call of the Chair.