Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, August 14, 2023

Time:

9:30 A.m. - 5:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Council Member Attendance

A.3

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of August 14, 2023 be approved as circulated, including any items added to the Agenda.

A.4

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2022-76, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.5

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of June 26, 2023 and the Special Committee of the Whole minutes of June 29, 2023 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Finance, Administration, Legal Services and Fire Services Reports - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

B.1.1

Blair Almond and Muriel Reekie, Residents

Re: Presentation to Council of "Reekie at Camperdown, Part 1, 1648-1908" by Mabel Constance Reekie Almond

B.1.2

Kevin Whyte, Chair, Events For Life

Re: Request for Council support regarding the allocation of serviced lands to build the Events For Life Permanent Program Centre

B.2

Public Comment Period regarding matters included in the Finance, Administration, Legal Services and Fire Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2022-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

B.3.1

Kim Galloway, Keystone Child Youth and Family Services

Re: Request for Proclamation Declaration regarding Fetal Alcohol Syndrome Awareness Day
(For Council Consideration)

B.4

Staff Reports

B.4.1

121 Arthur Taylor Lane Working Group Recommendations, FAF.23.117

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.117, entitled “121 Arthur Taylor Lane Working Group Recommendations”;

  AND THAT Council approve the recommendations contained within this report relating to the Town accepting the donation of twenty-five (25) acres of the 121 Arthur Taylor Lane property and actively collaborating with Grey County and the Province of Ontario with the intention of utilizing a significant portion of these lands for a future Attainable Housing Project;

  AND THAT Council endorse further negotiations with the Kritsch family to acquire an additional twenty-five (25) acres of the total seventy-four (74) acres of 121 Arthur Taylor Lane that further prioritizes the development of increasing the range and stock of housing within the Town;

  AND THAT Council approve an upset limit of $75,000 to proceed with the initiation of future land transfers and acquisitions specific to the donation portion of the transactions along with retaining services of appropriate professionals to initiate a visioning process for the two (2) properties being 121 Arthur Taylor Lane and 417248 10th Line.

B.4.2

2024 Budget, FAF.23.120

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.120, entitled “2024 Budget”;

  AND THAT Council direct staff to bring a 2024 Taxation base budget to Committee of the Whole with a tax levy increase no greater than __%;

  AND THAT Council direct staff to bring a 2024 Water base budget to Committee of the Whole with consumption charge increase no greater than __%;

  AND THAT Council direct staff to bring a 2024 Wastewater base budget to Committee of the Whole with consumption charge increase no greater than __%.

B.4.3

BVCC Parking Lot Change Order, FAF.23.119

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.119, entitled “BVCC Parking Lot Change Order”;

  AND THAT Council approve an increase to the contract by $125,000 from $1,058,009.94 to $1,183,009.94.

B.4.4

Request from the Institute of Southern Georgian Bay for Partnership Funding, FAF.23.130

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.130, entitled “Request from the Institute of Southern Georgian Bay for Partnership Funding”;

  AND THAT Council approve the 2023 Partnership funding for the Institute of Southern Georgian Bay at the

  1. Lead Partner Level at a cost of $10,000.
  2. Supporting Partner Level at a cost of $5,000.
  3. Community Partner Level at a cost of $2,500.

B.4.5

Costs Associated with the June 1, 2023 Grey County Compliance Audit Committee Meeting, FAF.23.127

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.127, entitled “Costs Associated with the June 1, 2023 Grey County Compliance Audit Committee Meeting”;

  AND THAT Council acknowledge that the municipal costs associated with the June 1, 2023 meeting of the Grey County Compliance Audit Committee totaled $14,134.61;

  AND THAT, for the purposes of providing clear and transparent information to the public, it is acknowledged that the decision of the June 1, 2023 meeting of the Grey County Compliance Audit Committee was to not commence a legal proceeding against Mr. Stooke “the Contributor” for an apparent contravention of the Municipal Elections Act.

B.4.6

Renaming of the Craigleith Depot, FAF.23.129

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.129, entitled “Renaming of the Craigleith Depot”;

  AND THAT Council authorize staff to proceed with a Public Meeting to consider the renaming of the existing “Craigleith Deport” to the “Craigleith Station” as per the Town’s Naming and Renaming Parks, Trails and Facilities Policy.

B.4.7

Rural Economic Development Program Agreement – Open Fields Grant, FAF.23.124

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.124, entitled “Rural Economic Development Program Agreement – Open Fields Grant”;

  AND THAT Council approve the authorization for the Mayor and Clerk to execute the contribution agreement.

B.4.8

Financial Update – May and June 2023, FAF.23.095

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.095, entitled “Financial Update – May and June 2023” for information purposes.

B.4.9

Council Participation in OMERS, FAF.23.116

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.116, entitled “Council Participation in OMERS”;

  AND THAT Council direct staff to proceed with:

  Option 1: Initiate the steps to enrol the Head of Council only, and no other members of Council in the OMERS Pension Plan; or

  Option 2: Initiate the steps to enrol all Council members in the OMERS Pension Plan (including the Head of Council); or

  Option 3: Remain status quo and not enrol Council or the Head of Council in the OMERS Pension Plan.

B.4.10

Consideration of Film Production Liaison Panel and Terms of Reference, FAF.23.118

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.118, entitled “Consideration of Film Production Liaison Panel and Terms of Reference”;

  AND THAT Council approves the creation of the Film Production Task Force, which will be hereby referred to as the Film Production Liaison Panel;

  AND THAT Council approved the Film Production Liaison Panel Terms of Reference as presented.

B.4.11

Consideration of Town Facebook Page Comments, FAF.23.123

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.123, entitled “Consideration of Town Facebook Page Comments”;

  AND THAT Council selects option one or option two as listed below regarding public comments on the Town’s Facebook page:

  OR

  Option 1: Continue To Disable Public Comments

  AND THAT Council directs staff to continue to disable public comments on the Town’s Facebook page.

  OR

  Option 2: Allow Comments

  AND THAT Council approves allowing public comments to be posted on the Town’s Facebook page;

  AND THAT Council acknowledges that the Town’s Facebook page will only be monitored and that questions and comments will only be responded to during regular business hours, being Monday to Friday from 8:30 a.m. to 4:30 p.m.

B.4.12

Report on the process to identify an Abandoned Orchard, FAF.23.125

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.125, entitled “Report on the process to identify an Abandoned Orchard”;

  AND THAT Council receives for information only the process to identify an Abandoned Orchard and the Town’s requirements under the Weed Control Act.

B.4.13

152 Arthur Taylor Lane – Noise By-law Relief Request, FAF.23.128

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.128, entitled “152 Arthur Taylor Lane – Noise By-law Relief Request”;

  AND THAT Council grant relief from the provisions of the Noise By-law for a wedding on Saturday, September 16, 2023 at 152 Arthur Taylor Lane, with a DJ playing amplified music from 2:00 p.m. to 2:00 a.m., as requested by the applicant;

  OR THAT Council grant relief from the provisions of the Noise By-law for a wedding on Saturday, September 16, 2023 at 152 Arthur Taylor Lane, with a DJ playing amplified music from 2:00 p.m. to 1:00 a.m.
  

B.4.14

Update Report on By-law Students' Cost vs. Revenue, FAF.23.122

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.122, entitled “Update report on By-law Students Cost vs. Revenue”;

  AND THAT Council direct Staff to include 2 (two) By-Law Students in the base budget.

B.4.15

Follow-up from Public Meeting regarding Proposed Changes to Procedural Bylaw 2022-76, FAF.23.100

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.100, entitled “Follow-up from Public Meeting regarding Proposed Changes to Procedural Bylaw 2022-76”;

  AND THAT Council direct staff to include the new Procedural By-law, as attached to this staff report, on the next Council Agenda, for enactment.

B.5

Public Comment Period regarding matters included in the Finance, Administration, Legal Services and Fire Services portion of the meeting (each speaker is allotted three minutes)

Community Services Reports - To be chaired by Councillor McKinlay

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2022-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

B.8.1

Michael Kulakowsky, Beaver Valley Community School

Re: Request for Tomahawk Golf Course Fee Waiver for Cross Country Events
(For Council Consideration)

B.8.2

Lucy Hilts, Thornbury-Clarksburg Rotary

Re: Request for Beaver Valley Community Centre Fee Waiver for the 2023 Thornbury Turkey Trot
(For Council Consideration)

B.9

Staff Reports

B.9.1

Feasibility Assessment – Regional Consideration, CSOPS.23.050

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.23.050, entitled “Feasibility Assessment – Regional Consideration”;

  AND THAT Council directs staff to collaborate with staff from the Town of Collingwood regarding a blending of resources to accomplish a feasibility assessment that incorporates both municipalities’ needs.

B.10

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

None

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Committee of the Whole Meeting, August 15, 2023
Operations, Planning and Development Services
Town Hall, Council Chambers and Virtual

Council Meeting, August 28, 2023
Town Hall, Council Chambers and Virtual

Council, Public Meeting, August 29, 2023
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, September 5, 2023
Operations, Planning and Development Services
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, September 11, 2023
Finance, Administration, Fire Services, Legal Services, Community Services
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on September 11, 2023, Town Hall, Council Chambers and Virtually, or at the call of the Chair.