Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, September 25, 2023

Time:

9:30 A.m. - 5:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

---

A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Council Member Attendance

A.3

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of September 25, 2023 be approved as circulated, including any items added to the Agenda.

A.4

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2022-76, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.5

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of September 11, 2023, be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Finance, Administration, Legal Services and Fire Services Reports - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

None

B.2

Public Comment Period regarding matters included in the Finance, Administration, Legal Services and Fire Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2022-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

Financial Update – July and August 2023, FAF.23.141

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.141, entitled “Financial Update – July and August 2023” for information purposes.

B.4.2

Marsh Street Centre Loan Agreement Extension, FAF.23.131

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.131, entitled “Marsh Street Centre Loan Agreement Extension”;

  AND THAT Council authorize the Mayor and Clerk to execute the required agreement, the terms and conditions as approved by the CAO and Acting Director of Finance/Treasurer to extend the term of the current loan agreement between the Town of The Blue Mountains and the Marsh Street Centre, to December 31, 2026.

B.4.3

2024 Holidays Observed and Town Hall Holiday Closure, FAF.23.138

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.138, entitled “2024 Holidays Observed and Town Hall Holiday Closure”;

  AND THAT Council authorize the Holiday Closure of Town Hall from noon on Tuesday, December 24, 2024, to reopen on Thursday, January 2, 2025, at 8:30 a.m.

B.4.4

2024 Council and Committee of the Whole Meeting Schedule, FAF.23.057

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.23.057, entitled “2024 Council and Committee of the Whole Meeting Schedule”;

  AND THAT Council approve Option #1 as the 2024 Council and Committee of the Whole schedule as attached to Staff Report FAF.23.057.

B.5

Public Comment Period regarding matters included in the Finance, Administration, Legal Services and Fire Services portion of the meeting (each speaker is allotted three minutes)

Community Services Reports - To be chaired by Councillor McKinlay

B.6

Deputations, if any

B.6.1

Mackenzie Fleming, Co-President, Georgian Bay Applekings

Re: Request for fee reduction for ice-rental costs

B.6.2

Lisa Dufraimont and Kathleen Gates, Residents

Re: Traffic and Parking Concerns along Wards Road

B.7

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2022-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

None

B.10

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Agricultural Advisory Committee Report dated September 14, 2023

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains receives for information the following recommendations from the Agricultural Advisory Committee dated September 14, 2023:

  THAT the Agricultural Advisory Committee requests Council to allow the Agricultural Committee to work with the Communications Department to development educational signage in the agricultural areas, including agricultural related Share the Road Signs.

  AND THAT Council of the Town of The Blue Mountains directs staff to allow the Agricultural Advisory Committee to work with the Communications Department to development educational signage in the agricultural areas, including agricultural related Share the Road Signs.

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Council Meeting, October 10, 2023
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Finance, Administration, Fire Services and Community Services,  October 16, 2023
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations and Planning and Development Services,  October 17, 2023
Town Hall, Council Chambers and Virtual

Council Meeting, October 30, 2023
Town Hall, Council Chambers and Virtual

Council, Public Meeting, October 31, 2023
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at (time) p.m. to meet again on October 16, 2023, Town Hall, Council Chambers and Virtually, or at the call of the Chair.