Agenda
The Blue Mountains, Special Meeting of Council

Meeting #:

Date:

Monday, November 25, 2024

Time:

1:00 P.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of November 25, 2024 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest and general nature thereof

NOTE:  In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

B.

Public Comment Period

NOTE: In accordance with the Town Procedural By-law 2023-62 any person may provide comments during the Public Comment Period at a Council Meeting, regarding Town matters. Each person providing comments during a Public Comment Period shall be limited to not more than three minutes. The Clerk or a countdown clock shall alert the speaker when they have one minute remaining to address Council. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

C.

Adoption of Consent Agenda

C.1

Committee Reports

With the adoption of the Committee Reports included on the Consent Agenda, all Recommendations found within the Committee Report(s) are approved by Council, as recommended, less any items requested for separate review and discussion.

Note: The Committee Reports included on the November 25, 2024 Special Council Meeting Agenda were deferred from the November 12, 2024 Council Meeting Agenda.

• Recommended (Move, Second)

  THAT the recommendations found within the Committee Reports included on the November 25, 2024 Special Council Meeting Agenda are approved by Council, as recommended, less any items requested for separate review and discussion.

C.1.1

Committee of the Whole Report dated October 28, 2024

C.1.2

Committee of the Whole Report dated October 29, 2024

C.1.3

Special Committee of the Whole Report dated November 4, 2024

D.

Motions and Staff Reports

D.1

Update on Municipal Licensing By-law and Administrative Monetary Penalties By-law, FAF.24.140

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.140, entitled “Update on Municipal Licensing By-law and Administrative Monetary Penalties By-law” for information purposes;

  AND THAT Council be advised that an additional meeting has been requested by the Short Term Accommodation Working Group and this request has been supported by staff that requires an extension to the directed November 12, 2024 date to Council and to be extended to the December 12, 2024 meeting of Council.

D.2

Municipal Accommodation Tax By-law, FAF.24.120

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.120, entitled “Municipal Accommodation Tax By-law”;

  AND THAT Council approves the Municipal Accommodation Tax By-law included as Attachment 1 to this report, with the By-law scheduled for enactment on Monday, January 6, 2025;

  AND THAT Council approves a three-month education and transition phase-in period up to and including March 31, 2025, in which the Town shall not penalize operators of transient accommodation for remittance and reporting irregularities for this period.

D.3

Termination of 125 Peel Street Campus of Care Negotiations, FAF.24.144

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.144, entitled “Termination of 125 Peel Street Campus of Care Negotiations”;

  AND THAT Council by way of this report formally provides notice to the Community and its residents that no further advancement of the 125 Peel Street Campus of Care project will be considered and that the project is therefore terminated.

D.4

2025 Budget Timeline & Overview Report, FAF.24.139

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.139, entitled “2025 Budget Timeline and Overview” for information;

  AND THAT Council establish a guideline for staff to follow in preparing the initial draft of the 2025 Budget.

E.

New and Unfinished Business

E.1

Grey County Council Update (Mayor, Deputy Mayor)

E.2

Notice of Motion (Council)

E.2.1

Councillor Hope Notice of Motion Re: Engineering Standards, Budget and Public Engagement

Note: Councillor Hope provided the following Notice of Motion at the October 29, 2024 Special Meeting of Council. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  WHEREAS,  the application of Town-wide engineering standards are not appropriate to all local and site specific conditions and considerations, including reconstruction;

  THEREFORE, Council directs the Engineering department to prepare a staff report on revised and site context specific engineering standards that provide flexibility for reconstruction to adapt to the local context, minimize impacts to trees, and other existing features, and ensure that the existing character of the roads are maintained to the extent possible. The department is encouraged to seek community feedback and to review the Saugeen Shores example. Preparation of cost estimates for these actions are requested for the purposes of submitting 2025 budget material, as well as anticipated deadlines, on this item.

E.2.2

Councillor Porter Notice of Motion Re: Asset Management Plan Policy Update

Note: Councillor Porter provided the following Notice of Motion at the October 29, 2024 Special Meeting of Council. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  WHEREAS the current Asset Management Policy was last updated June 3, 2019, and is required to be updated once during a term of Council;

  THEREFORE,  Council directs staff to bring forward an updated draft Asset Management Policy by the end of December 2024 for review, discussion, and update by Council.

E.2.3

Councillor Porter Notice of Motion Re: Asset Management Plan Update

Note: Councillor Porter provided the following Notice of Motion at the October 29, 2024 Special Meeting of Council. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  WHEREAS Asset management planning is an ongoing and long-term process that allows municipalities to make the best possible investment decisions for their infrastructure assets, in the following areas:

  • building
  • operation
  • maintenance
  • renewal
  • replacement
  • disposal

  AND WHEREAS the Asset Management Plan is deemed complete as of Staff Report, FAF.24.078, Corporate Strategic Plan Review;

  AND WHEREAS the Strategic Plan states that: ‘We need our community to be empowered with information and to understand the rationale behind decisions;

  BE IT KNOWN that Council directs staff to provide the updated plan;

  AND FURTHER, outline how the Asset Management Plan is utilized for Council and our community to empower them with information and to assist with the understanding of the rationale behind infrastructure, inclusive of related budgetary decision making;

  ULTIMATELY, this update will serve to inform the update of the Asset Management Policy.

E.2.4

Councillor Ardiel Notice of Motion Re: Urban Road Task Force

Note: Councillor Ardiel provided the following Notice of Motion at the October 29, 2024 Special Meeting of Council. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  WHEREAS the Council of the Town of The Blue Mountains has had no wholesome discussions regarding the Urban Road and Road Exchange recommendations with staff and how the administrative details will be addressed.

  WHEREAS Council will need to response to the financial implications of the proposed rural road transfers, this should be brought forth to the Budget working group on how this will affect the town’s 2025 Budget and beyond.  

  THEREFORE BE IT RESOLVED THAT the Council of the Town of The Blue Mountains directs staff to involve the Budget Working Group with the task to investigate and develop associated costs, for the downloading of Grey Road 13 through Clarksburg and Thornbury and Grey Road 113.

  AND THAT staff report back to Council with an update On November 12, 2024.

E.2.5

Councillor Porter Notice of Motion Re: AHSIP Deployment and Infrastructure

Note: Councillor Porter provided the following Notice of Motion at the November 4, 2024 Special Council Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  THAT Council direct staff to request an update from the Accelerated High-Speed Internet Program and Rogers regarding the high-speed internet infrastructure deployment to connect unserved and underserved residential homes and businesses in The Blue Mountains.

E.2.6

Councillor Maxwell Notice of Motion Re: Hiring Freeze

Note: Councillor Maxwell provided the following Notice of Motion at the November 4, 2024 Special Council Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  THAT Council direct staff to clearly identify core and none core services within the 2025 budget process and any additional staff proposed must focus and support core services .                   

E.3

Additions to Agenda

E.3.1

Mayor Matrosovs and CAO Everitt Presentation to Standing Committee on Heritage, Infrastructure and Cultural Policy on July 8, 2024

Note: This item deferred from the November 12, 2024 Council Meeting

E.4

News and Celebrations

F.

By-laws

F.1

By-law to establish a Municipal Accommodation Tax (MAT) and Municipal Accommodation Tax Reserve Fund

• Recommended (Move, Second)

  THAT By-law No. 2024-74, being a By-law to establish a Municipal Accommodation Tax (MAT) and a Municipal Accommodation Tax Reserve Fund, be hereby enacted as passed this 25th day of November, 2024. 

G.

Closed Session

None

H.

Notice of Meeting Dates

Council, Public Meeting, November 26, 2024 (9:30 a.m.)
Town Hall, Council Chambers and Virtual

Special Council Meeting, November 26, 2024 (1:00 p.m.)
Town Hall, Council Chambers and Virtual

Council Meeting, December 2, 2024
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, December 9, 2024
Finance, Administration, Fire Services, and Community Services
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, December 10, 2024
Operations, Planning and Development Services
Town Hall, Council Chambers and Virtual

Council, Public Meeting, December 17, 2024
Town Hall, Council Chambers and Virtual

I.

Confirmation By-law

• Recommended (Move, Second)

  THAT By-law No. 2024-75, being a By-law to confirm proceedings of the Council of The Corporation of the Town of The Blue Mountains on November 25, 2024 be hereby enacted as passed this 25th day of November, 2024.

J.

Adjournment

• Recommended (Move, Second)

  THAT this Special Meeting of Council does now adjourn at (time) p.m. to meet again at the call of the Chair.