Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, April 28, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of April 28, 2025, be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of April 7, 2025, be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Administration, Corporate & Financial Services - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

B.1.1

Kev Rostami, Georgian Bay Racquets Initiative

Re: Clarification on the Georgian Bay Community Racquet Centre Proposal

B.2

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

Single Source FME Integration and IT Help Desk, CFS.25.023

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.023, entitled “Single Source FME Integration and IT Help Desk”;

  AND THAT, in accordance with the Town’s “Purchasing of Goods & Services Policy, POL.COR.07.05”, Council approves the request to Single Source the purchase of Feature Manipulation Engine integration software and Halo ISTM (Integrated IT Service Management) Helpdesk software.

B.4.2

2024 Tax Receivables Report, CFS.24.018

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.018, entitled “2024 Tax Receivables Report” for information purposes.

B.4.3

Energy Conservation and Demand Management Plan, CFS.25.025

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.025, entitled “Energy Conservation and Demand Management Plan”;

  AND THAT Council endorse the plan as part of our efforts to support operational excellence in facilities and reduce environmental impacts.

B.4.4

Council Direction, Council Code of Conduct and Employee Code of Conduct, ADM.25.029

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.029, entitled “Council Direction, Council Code of Conduct and Employee Code of Conduct”;

  AND THAT Council direct staff to provide an updated Employee Code of Conduct, integrating the feedback received from the Accountability and Transparency Committee, the Town’s Solicitor, Integrity Commissioner and Council to the May 26, 2025 Committee of the Whole meeting for Council's consideration and enactment;

  AND THAT following enactment of the Employee Code of Conduct, Council direct staff to continue the review of the “Council Code of Conduct, Policy No. POL.COR.21.06” in coordination with the Town’s Integrity Commissioner, Town’s Solicitor, and the Accountability and Transparency Committee as directed at the December 16, 2024 Council Meeting;

  AND THAT following enactment of the new Council Code of Conduct, Council direct staff to continue the review and update of the “Council Staff Relationship Protocol, Policy No. POL.COR.19.02”, as directed at the December 16, 2024 Council Meeting.

B.5

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

Strategic Initiatives - To be chaired by Councillor Porter

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

B.9.1

Temporary Exemption of the Town’s Municipal Alcohol Policy, SI.25.014

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.014, entitled “Temporary Exemption of the Town’s Municipal Alcohol Policy”;

  AND THAT Council approves a temporary exemption of the Town’s Municipal Alcohol Policy and

  directs staff to add Tomahawk Golf Course (417230 10th Line, Thornbury) to the list of designated properties suitable for events that will sell or serve alcohol, subject to obtaining a Special Occasion Permit or a Liquor Licence for the sole purpose of supporting the following two events:

  1. Chamber of Commerce 60^th Anniversary Celebration
  2. 2025 Grey County Wardens Golf Tournament
     

  AND THAT Council acknowledges that Community Services staff are actively working on an

  update to the Municipal Alcohol Policy that will be brought forward for future consideration.

B.9.2

Local Business Association Funding Program Update, SI.25.020

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.020, entitled “Local Business Association Funding Program Update”;

  AND THAT Council approves the updated list of eligible associations to include:

  • Clarksburg Village Association
  • Thornbury Business Improvement Area
  • Blue Mountain Village Association
  • Blue Mountains Chamber of Commerce
  • Institute of Southern Georgian Bay

  AND THAT Council acknowledges that the criteria and funding principles of the Local Business Association Funding Program remain consistent with what was previously approved by Council in May 2021 as outlined in report FAF.21.073.

B.9.3

Informal Public Engagement Opportunities Follow-up Report, SI.25.013

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.013, entitled “Informal Public Engagement Opportunities Follow-up Report”;

  AND THAT Council put forward a resolution regarding the scope and frequency of future informal public engagement opportunities.

B.10

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

Community Services - To be chaired by Councillor Ardiel

B.11

Deputations, if any

None

B.12

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

None

B.14

Staff Reports

B.14.1

Spy Cidery Noise By-law Relief Request, CS.25.017

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.017 entitled “Spy Cidery Noise By-law Relief Request”;

  AND THAT Council grant relief from the provisions of the Noise By-law for a wedding on Saturday, August 16, 2025 at Spy Cidery (808108 Sideroad 24) from 2:00 p.m. to 12:00 a.m. There will be a DJ playing music; with volume to be reduced at 11:00 p.m.

B.14.2

Follow Up Report Southern Georgian Bay Jewish Community, CS.25.022

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.022, entitled “Follow Up Report Southern Georgian Bay Jewish Community”;

  AND THAT Council selects option _________ from the analysis section as direction to staff.

B.14.3

Georgian Bay Forever 2024 Annual Report, CS.25.007

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.007, entitled “Georgian Bay Forever 2024 Annual Report”.

B.15

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

None

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Council Meeting, May 12, 2025
Town Hall, Council Chambers and Virtual

Council, Public Meeting, May 13, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations, and Planning & Building Services, May 20, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Administration, Corporate & Financial Services, Strategic Initiatives, and Community Services, May 26, 2025
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on May 26, 2025, Town Hall, Council Chambers and Virtually, or at the call of the Chair.