Revised Agenda
The Blue Mountains, Council Meeting

Meeting #:

Date:

Tuesday, April 02, 2024

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of April 2, 2024 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest and general nature thereof

NOTE:  In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Council minutes of March 11, 2024 and Special Meeting of Council minutes of March 4, 2024 and March 26, 2024 be adopted as circulated, including any revisions to be made. 

B.

Deputation / Presentations

Under the authority of the Municipal Act, 2001 and in accordance with Ontario’s Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), The Corporation of the Town of The Blue Mountains wishes to inform the public that all information including opinions, presentations, reports and documentation provided for or at a Public Meeting, Public Consultation, or other Public Process are considered part of the public record. This information may be posted on the Town’s website and/or made available to the public upon request.

B.1

Andrew Von Teichman, Resident and Owner, Annu Holdings Ltd.

Re: Comments in support of application regarding Recommendation Report Follow Up to the Public Meeting: Zoning By-law Amendment for 178 Marsh Street, PDS.24.040

C.

Public Comment Period

NOTE: In accordance with the Town Procedural By-law 2023-62 any person may provide comments during the Public Comment Period at a Council Meeting, regarding Town matters. Each person providing comments during a Public Comment Period shall be limited to not more than three minutes. The Clerk or a countdown clock shall alert the speaker when they have one minute remaining to address Council. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

D.

Adoption of Consent Agenda

D.1

Correspondence

• Recommended (Move, Second)

  THAT Council receives the correspondence listed as Agenda items D.1.1 to D.1.7, less any items requested for separate review and discussion, and further does support the Staff recommendation made with regard to the Correspondence items, including any additional direction given to Staff through discussion, with an appropriate Staff action or response awaited for report back to Committee or Council, where indicated.

D.1.1

Gino Moretti, Chair, Great Lakes and St. Lawrence Cities Initiative

Re: Response to Town Correspondence regarding the proposed TC Energy Pumped Storage Project in Meaford
(Receive For Information)

D.1.2

Tony Kubilsky, President, Canadian Association of Municipal Administrators (CAMA)

Re: CAMA Long Service Recognition Awards Program and acknowledgement of Chief Administrative Officer Shawn Everitt
(Receive For Information)

D.1.3

Carol Merton, Laura Wood, and Jennifer Shaw, electHER Now

Re: Correspondence to local Members of Provincial Parliament to request meeting and discuss strategies to Stop Harassment and Abuse by Local Leaders
(Receive For Information)

D.1.4

Michael de Rond, Town Clerk, Town of Aurora

Re: Town of Aurora Council Resolution dated February 27, 2024 regarding Member Motion 8.2.8. Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement
(Receive For Information)

D.1.5

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application Number A11-2024
(Receive For Information)

D.1.6

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application Number A12-2024 
(Receive For Information) 

D.1.7

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application Number A13-2024
(Receive For Information) 

D.2

Committee and Board Minutes

(Received for Information)

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains receives the Committee and Board minutes included on the April 2, 2024 Council Agenda, for information, less any items pulled for separate discussion.

D.2.1

Committee of Adjustment Minutes dated February 21, 2024

D.3

Committee Reports

With the adoption of the Committee Reports included on the Consent Agenda, all Recommendations found within the Committee Report(s) are approved by Council, as recommended, less any items requested for separate review and discussion.

• Recommended (Move, Second)

  THAT the recommendations found within the Committee Reports included on the April 2, 2024 Council Agenda are approved by Council, as recommended, less any items requested for separate review and discussion.

D.3.1

Committee of the Whole Report dated March 18, 2024

D.3.2

Committee of the Whole Report dated March 19, 2024

E.

Motions and Staff Reports

E.1

Development Charges Timeline Update, FAF.24.046

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.046, entitled “Development Charges Timeline Update” for information purposes.

E.2

Recommendation Report - P3358 Updated Conditions of Approval for Draft Plan of Vacant Land Condo 516681 7th Line, PDS.24.054

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.24.054, entitled “Recommendation Report – P3358 Updated Conditions of Approval for Draft Plan of Vacant Land Condominium 516681 7^th Line (Dunncap) County File 42CDM-2023-05”;

  AND THAT further to additional staff review of Staff Report PDS.24.046 Recommendation Report - P3358 Conditions of Approval for Draft Plan of Vacant Land Condominium 516681 7th Line (Dunncap) County File 42CDM-2023-05 that was presented to Committee of the Whole on March 19 2024 Council approve updated conditions of approval as described in Attachment 1 to this report PDS.24.054.

E.3

By-Law to Stop Up and Close Beaver Street between Victoria Street and Louisa Street, CSOPS.24.013

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.013, entitled “By-law to Stop Up and Close Beaver Street between Victoria Street and Louisa Street”;

  AND THAT Council enact the By-law to Stop Up and Close a section of Beaver Street and direct Staff to register the By-law in the Land Registry Office for the Registry Division of Grey (#16);

  AND THAT Council direct Staff to transfer Part 2 on Plan 16R-11844 to the current owners of the Foodland/LCBO property.

E.4

Public Member Appointment to The Blue Mountains Police Services Board

• Recommended (Move, Second)

  THAT Council appoints ____ as a Public Member to the Town of The Blue Mountains Police Services Board for the balance of the 2022 to 2026 term of Council.   

E.5

Attendance of Council at the Beaver Valley Outreach Annual General Meeting, April 10, 2024

THAT, it is acknowledged that Mayor Matrosovs, and Councillors Ardiel, Maxwell and McKinlay, of the Town of The Blue Mountains, will be attending the Beaver Valley Outreach Annual General Meeting on April 10, 2024;
AND THAT, in accordance with the provisions of the Town Procedural By-law 2023-62, it is not intended that a meeting of Council shall automatically occur because a quorum of the members is present at the event, and Council confirms that while attending the Beaver Valley Outreach Annual General Meeting, Council will not deal with any matter that materially advances the business or decision making of Council.

F.

By-laws

F.1

By-law to adopt the estimates of all sums required for 2024 for Town purposes

• Recommended (Move, Second)

  THAT By-law No. 2024-18, being a By-law to adopt the estimates of all sums required for 2024 for Town purposes, which includes the estimates for all taxation purposes also called the 2024 Budget, be hereby enacted as passed this 2nd day of April, 2024.

F.2

By-law for the Imposition and Collection of Fees and Charges for Certain Municipal Services and Activities

• Recommended (Move, Second)

  THAT By-law No. 2024-19, being a By-law for the imposition and collection of fees and charges for certain municipal services and activities, be hereby enacted as passed this 2nd day of April, 2024.

F.3

Being a By-law to Amend By-law 2013-42 Solid Waste Management Fees

• Recommended (Move, Second)

  THAT By-law No. 2024-20, being a By-law to Amend By-law 2013-42 Solid Waste Management Fees regarding the amendments considered at the March 12, 2024 Public Meeting, be hereby enacted as passed this 2nd day of April, 2024.

F.4

Being a By-law to Impose Water Charges and Sewer Charges

• Recommended (Move, Second)

  THAT By-law No. 2024-21, being a By-law to Impose Water Charges and Sewer Charges, be hereby enacted as passed this 2nd day of April, 2024.

F.5

By-law to Amend Zoning By-law 2018-65 by rezoning a portion of those lands known as 209579 Highway 26

• Recommended (Move, Second)

  THAT By-law No. 2024-22, being a By-law to rezone a portion of those lands known as 209579 Highway 26 from Residential One (R1-1) and Hazard (H) to Residential One – Site Specific (R1-1-X) and Hazard (H), be hereby enacted as passed this 2nd day of April, 2024.

F.6

By-law to Amend Zoning By-law 2018-65 is hereby amended by rezoning a portion of those lands known as Part of Lot 26 Concession 6 (Old Lakeshore Road)

• Recommended (Move, Second)

  THAT By-law No. 2024-23, being a By-law to rezone a portion of those lands known as Part of Lot 26 Concession 6 (Old Lakeshore Road) from Development (D) and Hazard (H) Zones to the Residential One Holding ‘R1-1-h42’, Public Utilities ‘PU’, and Hazard ‘H’ Zones, be hereby enacted as passed this 2nd day of April, 2024.

F.7

By-law to Amend Zoning By-law 2018-65 by rezoning those lands known as Plan 562 Part Lot 34 & 35 RP16R3199 Part 2 (178 Marsh Street)

• Recommended (Move, Second)

  THAT By-law No. 2024-24, being a By-law to rezone those lands known as Plan 562 Part Lot 34 & 35 RP16R3199 Part 2 from the Village Commercial ‘C1’ Zone to the Village Commercial Exception Holding 148 ‘C1-148-h21’ Zone, be hereby enacted as passed this 2nd day of April, 2024.

F.8

By-law to Stop Up and Close Portion of Beaver Street

• Recommended (Move, Second)

  THAT By-law No. 2024-25, Being a By-law to permanently close the portion of municipal highway known as Beaver Street South extending from the juncture of Victoria Street South and Beaver Street South to the juncture of Louisa Street West and Beaver Street South, by hereby enacted as passed this 2nd day of April, 2024. 

G.

New and Unfinished Business

G.1

Grey County Council Update (Mayor, Deputy Mayor)

G.2

Notice of Motion (Council)

G.2.1

Councillor Porter Notice of Motion Re: Parking Pass Process Update to Council

Councillor Porter provided the following Notice of Motion at the January 29, 2024 Council Meeting. This Notice of Motion was deferred from the February 20, 2024 and March 11, 2024 Council Agenda and is included on the April 2, 2024 Council Agenda for Council consideration.   In accordance with Procedural By-law 2023-62 the Notice of Motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  That, Council directs staff to outline the new process and communication plan for parking passes, including alternative options for those who do not wish to provide personal information to the town or have more than two vehicles per residence.

G.2.2

Councillor Porter Notice of Motion Re: Post Conference/AGM Reports by Council

Councillor Porter provided the following Notice of Motion at the January 29, 2024 Council Meeting. This Notice of Motion was deferred from the February 20, 2024 and March 11, 2024 Council Agenda and is included on the April 2, 2024 Council Agenda for Council consideration.   In accordance with Procedural By-law 2023-62 the Notice of Motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  That Council provide a self authored post conference/AGM reports inclusive of:

  1. An introduction explaining the relevant background information.
  2. Include highlights from important speakers or conference workshops.
  3. Describe how the information impacts The Town of The Blue Mountains strategic or project initiatives and or those with the County or Regional

G.2.3

Councillor Ardiel Notice of Motion Re: Council Conferences Re: Council Personnel and Training Budget

Councillor Ardiel provided the following Notice of Motion at the February 5, 2024 Committee of the Whole Meeting. This Notice of Motion was deferred from the February 20, 2024 and March 11, 2024 Council Agenda and is included on the April 2, 2024 Council Agenda for Council consideration.   In accordance with Procedural By-law 2023-62 the Notice of Motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  THAT Council of Town of The Blue Mountains directs staff to report on Council's Budget Line-item Personnel and Training, as this line has been increased in the Town’s Budget for 2024 to cover the increase of costs of additional conferences, and an additional break-down of the 2023 Budget to determine where the increases incurred and the justification of these items.

G.2.4

Councillor Ardiel Notice of Motion Re: 2024 Corporate Strategic Plan

Councillor Ardiel provided the following Notice of Motion at the March 18, 2024 Committee of the Whole Meeting. In accordance with Procedural By-law 2023-62 the Notice of Motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  THAT Council of Town of The Blue Mountains directs the Administration Department to report on the 2020-2024 Corporate Strategic Plan as to date no reports have come before Council since the commencement of this term of council in November 2022; 

  AND WHEREAS the Accountability and Transparency Committee met on Monday March 4th, 2024, and the committee would like to move forward with the Council approved Terms of Reference for this committee, but we need to have the Corporate Strategic Plan updated and reported to Council, before moving forward;

  AND WHEREAS the Administration Department was to report to Council three times annually on the progress of the actions. The final report was due January 2024 and to date we have not received this report;

  AND WHEREAS the Mandate of the Accountability and Transparency Committee is to create and implement a plan to grow trust between the community and the Town, by reviewing, modernizing, and designing the corporate strategic plan to create a responsive and democratic governance structure within the Town. This outcome will be achieved by recommending to Council to support the following actions: 

  • Educating staff, Council, residents, stakeholders, and visitors to ensure a shared understanding and meaning about the Town’s corporate strategic plan while also building a culture of learning and providing evidence of change
  • Updating the “Accountability and Transparency of Town Actions to the Public Policy, POL.COR.07.01”
  • Recommending strategies that will ensure Council, residents, stakeholders, and visitors continue to be educated on all Town direction and activities 
  • Reviewing of the Staff Report template to ensure that corporate strategic objectives are aligned with the established policies of the Town, Grey County, the Province, and the Federal Government
  • Decision making of staff and Council is supportive of the corporate strategic objectives 
  • Collaborating with Communications staff to ensure all elements of accountability and transparency are engrained into every Town communication vehicle including surveys. 
  • Reviewing and providing recommendations regarding the Code of Conduct 
  • Providing recommendations on the establishment of the Lobbyist Registry and its ongoing effectiveness 
  • Reviewing and, where appropriate making recommendations on any other matter that comes forward during Committee discussions through the lens of accountability and transparency or as requested by Council
  • The mandate will be supported by measurable action items and timing  
  • Ongoing and continuous monitoring of accountability and transparency of trends and issues  

  AND THAT Council give support to receiving an update of the Corporate Strategic Plan so that the Accountability and Transparency Committee may move forward before our next meeting in April. I would also ask for the report to include the timeline for the commencement of the next corporate strategic plan. 

G.3

Additions to Agenda

G.4

News and Celebrations

H.

Closed Session

• Recommended (Move, Second)

  THAT with regard to subsection 239 of the Municipal Act, 2001, this Council does now move into closed session in order to address matters pertaining to:

  1. personal matters about an identifiable individual, including municipal or local board employees, and with regard to the review of applications received for appointment to the Committee of Adjustment;
  2. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and with regard to a municipal agreement;
  3. a proposed or pending acquisition or disposition of land by the municipality or local board, and with regard to correspondence received;
  4. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and with regard to a development;
  5. a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, and with regard to a Town project;
  6. a proposed or pending acquisition or disposition of land by the municipality or local board, and with regard to the municipality's inventory of land

  Council moved into closed session at ____p.m.
  Council moved into public session at ____p.m.

H.1

Closed Session Reporting Out Statement

I.

Notice of Meeting Dates

Committee of the Whole Meeting, April 8, 2024
Finance, Administration, Fire Services, Community Services
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, April 9, 2024
Operations, Planning and Development Services
Town Hall, Council Chambers and Virtual

Council Meeting, April 15, 2024
Town Hall, Council Chambers and Virtual

Council, Public Meeting, April 16, 2024
Town Hall, Council Chambers and Virtual
Note: This meeting will be cancelled if it is not required

J.

Confirmation By-law 

• Recommended (Move, Second)

  THAT By-law No. 2024-26, being a By-law to confirm proceedings of the Council of The Corporation of the Town of The Blue Mountains on April 2, 2024 be hereby enacted as passed this 2nd day of April, 2024.

K.

Adjournment

• Recommended (Move, Second)

  THAT this Council does now adjourn at (time) p.m. to meet again April 15, 2024 Town Hall, Council Chambers and Virtual, or at the call of the Chair.