Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, February 24, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of February 24, 2025, be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of February 3, 2025 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Administration, Corporate & Financial Services - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

None

B.2

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

Follow-up Report to February 18, 2025 Public Meetings Re: Budget, Fees and Charges and Water & Waste Water Rates, CS.25.008

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.008, entitled “Follow-up report to the February 18, 2025 Public Meetings Re: Fees and Charges and Water and Wastewater Rates” for information purposes;

  AND THAT Council direct staff to reduce the Water Administrative Charge in the 2025 Proposed Fees and Charges from $105 per instance to $35 per instance.

B.4.2

Water Financial Plan, CFS.25.005

NOTE: This Report will be included on the March 10, 2025, Council Agenda

B.4.3

2025 Draft Budget – Public Comments and Follow Up Items, CFS.25.007

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.007, entitled “2025 Draft Budget – Public Comments and Follow Up Items” for information purposes;

  AND THAT Council set the remuneration for the Police Services Board to $150 per meeting plus $75 per meeting for preparation time for the Provincial and Public Appointees;

  AND THAT, considering current funding restrictions within the 2025 Draft Budget, Council direct staff to cancel the 2025 Budget Pitch Day.

B.5

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

Strategic Initiatives - To be chaired by Councillor Porter

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

B.9.1

Gateway and Wayfinding Engagement Summary, SI.25.007

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.007, entitled “Gateway and Wayfinding Engagement Summary”;

  AND THAT Council direct staff and project consultants to proceed with the design drafts of Town Gateway & Wayfinding signage, to be presented back to Council for consideration.

B.9.2

2025 ROMA Conference Delegation Summary, SI.25.009

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.009, entitled “2025 ROMA Conference Delegation Summary” for information.

B.9.3

Follow Up to the Craigleith Community Working Group Requests, SI.25.010

• Recommended (Move, Second)

  THAT Council receive Staff Report SI.25.010, entitled “Follow Up to the Craigleith Community Working Group Requests”;

  AND THAT Council acknowledges that items for the following three projects related to the Craigleith Community Working Group Requests were included as part of the draft 2025 Town budget:

  • Preliminary Engineering for Street Lights on Kandahar Lane - $15,000
  • Preliminary Engineering for Jozo Weider Pedestrian Crosswalk - $10,000
  • Arlberg Trail Connection - $5,000

  AND THAT Council directs staff to remove the $15,000 initially budgeted for preliminary engineering for streetlights on Kandahar Lane;

  AND THAT Council directs staff to include the following capital works related to the identified priority projects of the Craigleith Community Working Group in the 2025 Budget to be considered during the final budget meeting scheduled for the March 10, 2025, Council meeting:

  • #1 – Kandahar Lane Solar Street Light Installation - $30,000
  • #2 – Kandahar Lane / Grey Rd 19 Pedestrian Crosswalk Design- $5,000
  • #3 – Jozo Weider Blvd Streetlight Installation - $22,500
  • #4 – Jozo Weider Blvd Gravel Shoulder Maintenance – Covered by Roads Department Operating Budget
  • #5 – Trail Tunnel Slope Safety - $4,500 to be absorbed into the 2025 Draft Operating Budget

  AND THAT Council directs the relevant departments to continue to work with the Craigleith Community Working Group on the following non-financial budget requests:

  • Installation of traffic counting and speed monitoring device on Crosswinds Blvd;
  • Parking By-law Review; and
  • Grey Rd 19/21 Reconstruction.

B.10

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

Community Services - To be chaired by Councillor Ardiel

B.11

Deputations, if any

None

B.12

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

None

B.14

Staff Reports

B.14.1

Proposed Administrative Amendment to By law 2021-70 being a By-law to Regulate and License Businesses, CS.25.011

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.011, entitled “Proposed Amendment to By-law 2021-70, being a By-law to Regulate and License Businesses in the Town of The Blue Mountains” ;

  AND THAT Council direct staff to include the By-law to amend By-law 2021-70 as attached to the staff report on the March 10, 2025, Council Agenda, for enactment;

  AND THAT Council waives the provision of the “Provision of Notice and Manner of Providing Notice to the Public Policy, POL.COR.24.04” as it relates to the requirement to schedule a Public Meeting to receive comments on the proposed changes to the said By-law, as they are administrative in nature.

B.14.2

Georgian Hills Vineyard Amended 2025 Noise By-law Relief Requests, CS.25.015

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.015, entitled “Georgian Hills Vineyard Amended 2025 Noise By-law Relief Requests”;

  AND THAT Council authorize the amended requests (from Council’s motion dated March 11, 2024) for relief from the provisions of the Noise By-law for the 2025 events as specified in this report.

  AND THAT submitted requests for Noise By-law relief in 2026 and subsequent years provide detailed information of events.
  

B.15

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Economic Development Advisory Committee Report dated February 10, 2025

C.1.2

Accountability and Transparency Committee Report dated February 13, 2025

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Committee of the Whole Meeting, Administration, Corporate & Financial Services, Strategic Initiatives, and Community Services, February 25, 2025
Town Hall, Council Chambers and Virtual

Council Meeting, March 10, 2025
Town Hall, Council Chambers and Virtual

Council, Public Meeting, March 11, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations, and Planning & Building Services, March 17, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations, and Planning & Building Services, March 18, 2025
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on February 25, 2025, Town Hall, Council Chambers and Virtually, or at the call of the Chair.