Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:
Date:	Tuesday, June 15, 2021
Time:	9:00 A.m. - 4:30 P.m.
Location:	Town Hall, Council Chambers - Virtual Meeting 32 Mill Street, Thornbury, ON Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Moment of Reflection

A.3

Council Member Attendance

A.4

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of June 15, 2021 be approved as circulated, including any items added to the Agenda.

A.5

Declaration of Pecuniary Interest and general nature thereof

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2019-56, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.6

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of June 1, 2021 and the Special Committee of the Whole minutes of June 8, 2021 be adopted as circulated, including any revisions to be made.

A.7

Adoption of Consent Agenda

With the adoption of the Consent Agenda, all Recommendations found within the staff reports at Agenda items as listed below:

• B.10.1 Drake's Path Wastewater Servicing Extension Public Information Centre Follow-up, CSOPS.21.042
• B.10.2 Tyrolean Village Watermain Replacement and Wastewater Servicing Public Information Centre Follow-up, CSOPS.21.041

are then approved or received by the Committee of the Whole, as noted. The Consent Agenda content is available to the public when the Agenda is finalized but is not subject to discussion from the floor at this time, however, representations may be made at subsequent meetings on matters of interest.

• Recommended (Move, Second)

  THAT the Consent Agenda of June 15, 2021 be adopted as circulated, less any items requested for separate review and discussion.

B.

Staff Reports, Deputations, Correspondence

Finance, Administration and Legal Services Reports - To be chaired by Councillor Rob Sampson

B.1

Deputations, if any

None

B.2

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

B.3

Staff Reports

B.3.1

Compensation and Pay Equity Review Project Update, FAF.21.104

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.104, entitled “Compensation and Pay Equity Review Project Update”;

  AND THAT Council acknowledge Gallagher Benefit Services Group (Canada) Inc. as the successful proponent to undertake a Compensation and Pay Equity review of the Town’s non-union salary grid.

B.3.2

2021 Thornbury Business Improvement Area Levy, FAF.21.091

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.091, entitled “2021 Thornbury Business Improvement Area Levy”;

  AND THAT Council enact a By-law to Levy a Special Charge upon Rateable Property in the Thornbury Business Improvement Area.

B.3.3

2021 Tax Rates, FAF.21.093

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.093, entitled “2021 Tax Rates”;

  AND THAT Council enact a By-law to establish tax rates to raise the levy required for 2021 local Municipal, County and Education purposes, and to provide for penalty and interest in default of payment thereof.

B.3.4

Vacant Unit Rebate Program Elimination, FAF.21.094

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.094, entitled “Vacant Unit Rebate Program Elimination”;

  AND THAT Council pass a By-Law to eliminate the “Vacant Unit Rebate Program” for business properties.

B.3.5

Land Long-Term Debt Borrowing By-law, FAF.21.099

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.099, entitled “Land Long-Term Debt Borrowing By-law”;

  AND THAT Council approve the attached Borrowing By-law.

B.3.6

Attainable Housing 2021 Allocation from Town, FAF.21.116

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.116, entitled “Attainable Housing 2021 Allocation from Town”;

  AND THAT Council direct staff to transfer the 2021 Budget Allocation of $20,000 to The Blue Mountains Attainable Housing Corporation.

B.3.7

Community Safety and Well-Being Plan Municipal Agreement Update, FAF.21.119

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.119, entitled “Community Safety and Well-Being Plan Municipal Agreement Update”;

  AND THAT Council endorse the Community Safety and Well-Being Plan Municipal Agreement between the Corporation of the County of Grey and the Corporation of Bruce and the fifteen other participating lower tier municipalities;

  AND THAT Council authorize the Mayor and Clerk to execute the Community Safety and Well-Being Plan Municipal Agreement.

B.3.8

2nd Quarter Committees/Task Forces of Council Update 2021, FAF.21.105

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.105, entitled “2^nd Quarter Committees/Task Forces of Council Update 2021” for information purposes;

B.3.9

Fire Protection Agreement with Clearview Township, FAF.21.100

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.100, entitled “Fire Protection Agreement with Clearview Township”;

  AND THAT the Fire Protection and Prevention Act, Chapter 4, Statutes of Ontario, 1997, authorizes a municipality to provide and/or receive Fire Protection Services to or from other Municipalities;

  AND THAT Council authorize staff to enter into a Fire Protection Agreement on behalf of The Town of The Blue Mountains;

  AND THAT Council authorize the Town Clerk and Mayor to execute the Fire Protection Agreement on behalf of the Town of The Blue Mountains with the Township of Clearview as attached to Staff Report FAF.21.100.

B.3.10

Plan 529 Issues and Options, FAF.21.118

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.118, entitled “Plan 529 Issues and Options”;

  AND THAT Council direct Staff to pursue Option ____ as outlined in this report;

  AND THAT Council approve an upset budget of $2,500.00 to increased signage and communications as outlined in this report.

B.3.11

Blue Mountain Resort – 115 Gord Canning Drive (P1) or 110 Jozo Weider Blvd. (P3) – Noise By-law Relief Request, FAF.21.115

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.21.115, entitled “Blue Mountain Resort – 115 Gord Canning Drive (P1) or 110 Jozo Weider Blvd. (P3) – Noise By-law Relief Request”;

  AND THAT Council grant relief from the provisions of the Noise By-law for a series of parking lot drive-in concerts “Country Cares 2.0” benefitting Unison Benevolent Fund be proposed to take place on the following dates;

  • Friday July 9^th, 2021 from 6:00 p.m. to 11:00 p.m. and
  • Saturday July 10^th, 2021 from 1:00 p.m. to 5:00 p.m. and 6:00 p.m. to 11:00 p.m. at Blue Mountain Resort.

    The event location will either be at 115 Gord Canning Drive (Parking Lot 1) or 110 Jozo Weider Blvd. (Parking Lot 3), depending on attendance numbers.

B.4

Finance, Administration and Legal Services “Information Reports” and correspondence to be considered in the adoption of the Consent Agenda

None

B.5

Correspondence, if any

B.5.1

Anne Robins and Christopher Sorley

Re: Plan 529 Staff Report FAF.21.118

(Received for Information and Referred to Legal Services)

B.6

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

Community Services and Operations Reports - To be chaired by Councillor Peter Bordignon

B.7

Deputations, if any

None

B.8

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

B.9

Staff Reports

B.9.1

Draft Leisure Activities Plan Update, CSOPS.21.030

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.030, entitled “Draft Leisure Activities Plan Update”;

  AND THAT Council receives the Leisure Activities Plan Update 2020;

  AND THAT Council approves the recommendations listed in the Leisure Activities Plan Update 2020 Executive Summary for consideration through future budget processes;

  AND THAT Council directs staff to include a budget item in the 2022 budget to survey all Town owned waterfront properties that do not have current surveys;

  AND THAT Council directs staff to address all encroachments on Town owned waterfront properties;

  AND THAT Council directs staff to conduct a multi-use community hub facility study with funds that were approved in the 2021 budget process.

B.9.2

Water Operations Update January 2021-April 2021, CSOPS.21.037

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.037, entitled “Water Operations Update January 2021 to April 2021 for their information”.

B.9.3

Beaver Street Stop Up and Close and Addition of Beaver and Louisa to Thornbury West Phase 1, CSOPS.21.044

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.044, entitled “Beaver Street Stop Up and Close and Addition of Beaver and Louisa to Thornbury West Phase 1”;

  AND THAT Council receive the Victoria and Louisa Streets Area Reconstruction Traffic Study, Attachment 1;

  AND THAT Council direct Staff to initiate a public process for the stop-up and closure of Beaver Street between Victoria Street and Louisa Street as shown on Attachment #2;

  AND THAT Council direct Staff to add the reconstruction of Beaver Street between Victoria Street and Alice Street and Louisa Street between Victoria Street and Beaver Street to the Thornbury West Phase 1 Reconstruction Project;

  AND THAT Council increase the Thornbury West Road Reconstruction project budget by $1,130,000 to fund the additional works.

B.9.4

Victoria and Louisa Streets PIC Summary and Thornbury West Phase 1 Update, CSOPS.21.045

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.045, entitled “Victoria & Louisa Streets PIC Summary and Thornbury West Phase 1 Update”;

  AND THAT Council receive the Victoria & Louisa Street Preliminary Engineering Public Information Centre Summary;

  AND THAT Council receive the Thornbury West Reconstruction Project Arborist Report;

B.9.5

Request Budget Increase for Engineering Services for Peel Street Sewage Pumping Station Upgrades, CSOPS.21.043

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.043, entitled “Request Budget Increase for Engineering Services for Peel Street Sewage Pumping Station Upgrades”;

  AND THAT Council Approve a budget increase of $15,000 for the Engineering Services to Tatham Engineering Limited for the upgrades of the Peel Street Sewage Pumping Station, to be funded from the Wastewater Asset Replacement Reserve Fund.

B.9.6

Community Services and By-law Enforcement Staffing 3rd Quarter Update – COVID-19 Related, CSOPS.21.046

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.046, entitled “Community Services and By-law Enforcement Staffing 3rd Quarter Update - COVID-19 Related”;

  AND THAT Council approve 3^rd quarter funding to an upset limit of $71,000.00 to maintain the service levels in response to COVID-19 as previously approved for the 2^nd quarter.

  AND THAT Council direct staff to bring a report to the August 24^th Committee of the Whole meeting to report on 3^rd quarter activities including 4^th quarter operational and resource considerations.

B.10

Community Services and Operations “Information Reports” and correspondence to be considered in the adoption of the Consent Agenda

B.10.1

Drake’s Path Wastewater Servicing Extension Public Information Centre Follow-up, CSOPS.21.042

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.042, entitled “Drake’s Path Wastewater Servicing Extension Public Information Centre Follow-up”.

B.10.2

Tyrolean Village Watermain Replacement and Wastewater Servicing Public Information Centre Follow-up, CSOPS.21.041

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.21.041, entitled “Tyrolean Village Watermain Replacement and Wastewater Servicing Public Information Centre Follow-up” for their information.

B.11

Correspondence, if any

None

B.12

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

Planning & Development Services Reports - To be chaired by Councillor Jim Uram

B.13

Deputations, if any

None

B.14

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

B.15

Staff Reports

B.15.1

Recommendation Report – Request for Municipal Concurrence for a Telecommunication Tower – 397323 11th Line (P2968), PDS.21.057

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.057, entitled “Recommendation Report – Request for Municipal Concurrence for a Telecommunication Tower – 397323 11^th Line (P2968)”;

  AND THAT Council support the concurrence and installation of the proposed mono-pole telecommunication tower facility and forward the following comments to ISED Canada for their consideration:

  1. That the applicant prepares an Environmental Impact Study demonstrating no negative impact on the Significant Woodlands, to the satisfaction of the Grey Sauble Conservation Authority;

  2. That, prior to installation, the applicant provides a letter to the Town of The Blue Mountains Planning and Development Services Department agreeing to completely dismantle and remove the facility from the subject lands upon termination of its use;

  3. That the applicant provides one (1) set of scaled engineering drawings, stamped and certified by a professional engineer, of the proposed support structure indicating the construction specifications to the Town of The Blue Mountains Planning and Development Services Department;

  4. That the applicant obtain an Entrance Permit from the Town of The Blue Mountains for any new entrances proposed to the site; and

  5. That the applicant obtain a Site Alteration/Fill Permit, in accordance with Municipal By-law 2002-78, as amended, as may be required.

B.15.2

Recommendation Report – Holding ‘-h3’ Removal – 114 John Street (P3001), PDS.21.075

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.075, entitled “Recommendation Report – Holding ‘-h3’ Removal – 114 John Street (P3001)”;

  AND THAT Council enact a By-law to remove the Holding ‘-h3’ symbol from those lands legally described as Plan 111, Part Lot 9, Registered Plan 16R-2311, Part 4.

B.15.3

Follow up to Fill Bylaw and Berm Extension Report, PDS.21.031

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.21.081, entitled “Follow up to PDS.21.031, Fill Bylaw and Berm Extension Report”;

  AND THAT Council direct staff to pursue Option ___ regarding the request to place fill and extend the Lora Bay Berm;

  AND THAT Council directs staff to prepare the appropriate work to include a Fill Bylaw Update project for Council’s consideration in the 2022 Budget process.

B.16

Planning & Development Services Information Reports and correspondence to be considered in the adoption of the Consent Agenda:

None

B.17

Correspondence, if any

None

B.18

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2019-56 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda.  Comments may be provided regarding staff recommendations contained in staff reports that are a follow-up to a Public Meeting, it being noted that the commenting period has ended.

NOTE: The Town of The Blue Mountains continues to be in a declared state of emergency, and Council and Committee Meetings continue to be held virtually during this time.  Comments received from the public, that have not been included on the Agenda, will be read at the meeting by the Town Clerk.

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Transportation Committee Report dated April 15, 2021

C.1.2

Grants and Donations Committee Report dated May 7, 2021

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Council Meeting, June 28, 2021 (Virtual)
Town Hall, Council Chambers

Committee of the Whole Meeting, June 29, 2021 (Virtual)
Town Hall, Council Chambers

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at (time) p.m. to meet again June 29, 2021 Town Hall, Council Chambers (Virtually), or at the call of the Chair.