Agenda
The Blue Mountains, Grants and Donations Committee

Meeting #:
Date:	Friday, December 04, 2020
Time:	1:00 P.m. - 3:00 P.m.
Location:	Town Hall, Council Chambers - Virtual Meeting 32 Mill Street, Thornbury, ON Prepared by: Sarah Merrifield, Executive Assistant Committees of Council

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A.

Call to Order

A.1

Traditional Territory Acknowledgement

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Committee Member Attendance

A.3

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of December 4, 2020 be approved as circulated, including any additions to the Agenda.

A.4

Declaration of Pecuniary Interest and general nature thereof

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2019-56, Grants and Donations Committee Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.5

Previous Minutes

• Recommended (Move, Second)

  THAT the minutes of November 6, 2020 be approved as circulated, including any revisions to be made.

B.

Staff Reports and Deputations

B.1

Deputations, if any

None

B.2

Public Comment Period (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2019-56 fifteen minutes is allotted at the Meeting to receive public comments regarding Grants and Donations Committee matters included on the Agenda. The speaker shall provide their name and address, and shall address their comments to the Chair. Comments shall not refer to personnel, litigation or potential litigation matters, or matters that are a follow-up to a Public Meeting.

NOTE: Committee meetings are taking place virtually to assist with social distancing with respect to COVID-19. Comments received from the public that have not been included on the Agenda will be read at the meeting by the Executive Assistant.

B.3

Staff reports, if any

B.3.1

Grants and Donations Guidelines and Criteria, FAF.20.189

• Recommended (Move, Second)

  THAT the Grants and Donations Committee receive staff report FAF.20.189, Grants and Donations Guidelines and Criteria” for information purposes.

B.3.2

Grants and Donations Community Foundation, FAF.20.190

• Recommended (Move, Second)

  THAT the Grants and Donations Committee receive staff report FAF.20.190, Grants and Donations Community Foundation” for information purposes;

  AND THAT the Grants and Donations Committee provide a recommendation to Council on establishing a Community Foundation.

C.

Matters for Discussion

C.1

Consideration and Establishment of Sub-Committee for Previewing Grants and Donations Committee Correspondence as requested at November 6, 2020 Committee meeting

• Recommended (Move, Second)

  THAT the Grants and Donations Committee establish a sub-committee consisting of (list up to 3 members) for the purpose of previewing Grants and Donations Committee correspondence prior to review by the full Committee.

C.2

2021 Events

• Consideration and Establishment of a 2021 Fundraising Goal
• Winter Gala 2021 Event Details
• Lobsterfest 2021 Event Details
• Oktoberfest 2021 Event Details

D.

Correspondence

None

E.

New and Unfinished Business

E.1

Additions to Agenda

E.2

Items Identified for Discussion at the Next Meeting

F.

Notice of Meeting Dates

G.

Adjournment

• Recommended (Move, Second)

  THAT the Grants and Donations Committee does now adjourn at (TIME) p.m. to meet again at the call of the Chair.