Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Tuesday, August 09, 2022

Time:

9:00 A.m. - 5:00 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Council Member Attendance

A.3

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of August 9, 2022 be approved as circulated, including any items added to the Agenda.

A.4

Declaration of Pecuniary Interest and general nature thereof

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2021-76, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.5

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of June 21, 2022, and the Special Committee of the Whole Minutes dated June 27, 2022 and June 28, 2022 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Finance, Administration and Legal Services Reports - To be chaired by Councillor Andrea Matrosovs

B.1

Deputations, if any

None

B.2

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.4

Staff Reports

B.4.1

ICIP Green Transfer Payment Agreement, FAF.22.122

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.122, entitled “ICIP Green Transfer Payment Agreement”;

  AND THAT the Mayor and Clerk are authorized to execute a Transfer Payment Agreement between Her Majesty the Queen in right of Ontario as represented by the Minister of Infrastructure and the Corporation of the Town of The Blue Mountains for the replacement of watermains and installation of fire hydrants in Thornbury and The Town of The Blue Mountains.

B.4.2

2023 Insurance Negotiation, FAF.22.124

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.124, entitled “2023 Insurance Negotiation”;

  AND THAT Council authorize staff to negotiate with AON Reed Stenhouse for the 2023 Insurance Renewal.

B.4.3

Montana Calver – 19 Wellington Street S – Noise By-law Relief Request, FAF.22.123

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.123, entitled “Montana Calver – 19 Wellington Street S – Noise By-law Relief Request”;

  AND THAT Council grant relief from the provisions of the Noise By-law for a wedding on Saturday October 1^st, 2022 at 19 Wellington Street S with a reception and a DJ playing music from 4:00 p.m. to 1:00 a.m.

B.4.4

Amendment to By-law 2018-67, FAF.22.129

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.129, entitled “Amendment to By-law 2018-67”;

  AND THAT Council enact an amendment to By-law No. 2018-67, as amended, being a By-law to appoint Municipal Law Enforcement Officers, that would update the list of persons appointed as Municipal Law Enforcement Officers for the purposes of enforcing specific parking related by-laws of the municipality on specific lands.

B.4.5

By-law Biannual Report, FAF.22.132

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.132, entitled “By-law Biannual Report” for information.

B.4.6

Human Capital Management Software, FAF.22.125

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.125, entitled “Human Capital Management Software”;

  AND THAT Council direct staff to research and implement a Human Capital Management Software solution;

  AND THAT Council approve the creation of a $35,000 budget for a Human Capital Management Software solution to be funded from the one-time efficiency grant.

B.4.7

Marsh Street Centre Request for Loan Extension, FAF.22.133

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.22.133, entitled “Marsh Street Centre, Request for Loan Extension”;

  AND THAT Council provide authority to the Mayor and Clerk to execute the required documentation, with the terms and conditions as approved by the CAO, Director of Legal Services and Director of Finance and IT Services to extend the term of the current loan agreement between the Town of The Blue Mountains and the Marsh Street Centre, to December 31, 2023.

B.5

Public Comment Period regarding matters included in the Finance, Administration and Legal Services portion of the meeting (each speaker is allotted three minutes)

Community Services and Operations Reports - To be chaired by Deputy Mayor Bordignon

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

B.9.1

Clarksburg Village Association Deputation Response from June 20, 2022, CSOPS.22.064

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.22.064, entitled “Clarksburg Village Association Response from June 20, 2022”.

  AND THAT Council supports in principle the Clarksburg Village Association’s request to Grey County Council for speed reduction along Marsh Street and alternative on-street parking options to increase parking capacity along Marsh Street;

  AND THAT Council direct staff to request a deputation to Grey County Council in partnership with the Clarksburg Business Association and make a presentation to Grey County Council in regard to the points contained in this report;

  AND THAT Council directs staff to bring forward budget considerations in the 2023 budget process to align services, fees, and subsidies between the Clarksburg Village Association and the Thornbury Business Improvement Area.

B.9.2

Harbour Ramp Block Replacement Request for Additional Funds, CSOPS.22.065

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.22.065, entitled “Harbour Ramp Block Replacement - – Request for Additional Funds”;

  AND THAT Council approve an increase of up to $18,275 from the Harbour Reserve to complete the ramp block replacement project.

B.10

Public Comment Period regarding matters included in the Community Services and Operations portion of the meeting (each speaker is allotted three minutes)

Planning & Development Services Reports - To be chaired by Councillor Jim Uram

B.11

Deputations, if any

B.11.1

Deputation: Colin Travis, Travis & Associates Inc.

Re: Aquavil Update - Master Development Agreement (MDA)

B.12

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE:  In accordance with the Town Procedural By-law 2021-76 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

B.13.1

Pamela Spence

Re: PDS.22.099 Information Report Followup to Blue Meadows Public Meeting
(Received For Information)

B.14

Staff Reports

B.14.1

Information Report – Follow up to Blue Meadows Public Meeting, PDS.22.099

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.099, entitled “Information Report – Follow up to Blue Meadows Public Meeting” for information purposes.

B.14.2

History and Current Status of Castle Glen Property, PDS.22.093

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.093, entitled “History and Current Status of Castle Glen Property” for information purposes.

B.14.3

Update Report Implementing the Community Improvement Plan Program, PDS.22.097

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.22.097, entitled “Update Report – Implementing the Community Improvement Plan Program”;

  AND THAT Council approve the adjustments to the administration of the Community Improvement Plan Program as previously approved in PDS.21.034;

  AND THAT Council selects Option #3 in implementing the Community Improvement Plan Program.

B.15

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

C.1.1

Transportation Advisory Committee Report dated June 9, 2022

C.1.2

Economic Development Advisory Committee Report dated June 16, 2022

C.1.3

Grants and Donations Committee Report dated June 17, 2022

C.1.4

Transportation Advisory Committee Report dated July 14, 2022

C.1.5

Transportation Advisory Committee Special Report dated August 2, 2022

C.1.6

Grants and Donations Committee Special Report dated August 4, 2022

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Special Council Meeting, August 18, 2022
Town Hall, Council Chambers and Virtual

Council Meeting, August 29, 2022
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, August 30, 2022
Town Hall, Council Chambers and Virtual

Council, Public Meeting, September 19, 2022
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at (time) p.m. to meet again August 30, 2022 Town Hall, Council Chambers and Virtually, or at the call of the Chair.