Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Tuesday, September 17, 2024

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of September 17, 2024 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of August 27,2024 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Operations Reports - To be chaired by Councillor Porter

B.1

Deputations, if any

B.1.1

Ted Squires, Resident

Re: Concerns relating to the Bay Street East Forcemain and sewer upgrades

B.1.2

Tina and John Edwards, Residents

Re: Comments on the Bay Street East Forcemain and construction

B.1.3

Cim Nunn and Lynn Keays, Residents

Re: Comments on the Bay Street East Forcemain and construction

B.1.4

Jane Menard, Resident

Re Comments on the Bay Street East Forcemain and construction

B.1.5

Lynne Richardson, Resident

Re: Comments on the Bay Street East Forcemain and construction

B.2

Public Comment Period regarding matters included in the Operations portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes are allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

None

B.3.1

Helmut Hock and Catherine Howell, Residents

Re: Comments on the Bay Street East Forcemain and construction

B.4

Staff Reports

B.4.1

Arrowhead and Camperdown BPS Engineering Scope Change and Budget Increase, CSOPS.24.058

Note: This report was revised to correct calculations

• Recommended (Move, Second)

  THAT Council receive Staff Report CSOPS.24.058, entitled “Arrowhead and Camperdown BPS Engineering Scope Change and Budget Increase revised”;

  AND THAT Council approve increasing the contract value with Arcadis Professional Services (Canada) Inc. related to the Engineering Services for Arrowhead and Camperdown Booster Pumping Station Upgrades, from $732,013.88 to $883,403.64 to cover the additional works outlined in this report;

  AND THAT Council approve increasing the engineering budget for the Arrowhead Booster Pumping Station Upgrades from $275,000.00 to a total budget of $305,000.00, to be funded from the Water Asset Replacement Reserve Fund.

B.5

Public Comment Period regarding matters included in the Operations portion of the meeting (each speaker is allotted three minutes)

Planning and Development Services Reports - To be chaired by Councillor Hope

B.6

Deputations, if any

B.6.1

Paul Mondell, Applicant and Krystin Rennie, Georgian Planning Solutions

Re: Comments in support of recommendation in staff report PDS.24.087 Deputation of Paul Mondell re Preliminary Design Concept for Grey Road 19 Housing Development 

B.6.2

Ken Hale, Georgian Triangle Development Institute

Re: Comments on the Proposed Town Allocation Policy

B.7

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

B.8.1

Brian Nelson, Resident

Re: Comments on staff report PDS.24.087 Deputation of Paul Mondell re Preliminary Design Concept for Grey Road 19 Housing Development

B.8.2

Paul Reale, Resident

Re: Comments on staff report PDS.24.087 Deputation of Paul Mondell re: Preliminary Design Concept for Grey Road 19 Housing Development

B.8.3

Katherine Holmes, Friends of the Silver Creek Wetlands (Collingwood)

Re: Comments on staff report PDS.24.087 Deputation of Paul Mondell re: Preliminary Design Concept for Grey Road 19 Housing Development

B.9

Staff Reports

B.9.1

Deputation of Paul Mondell re: Preliminary Design Concept for Grey Road 19 Housing Development, PDS.24.087

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.24.087, entitled “Deputation of Paul Mondell re: Preliminary Design Concept for Grey Road 19 Housing Development”;

  
  AND THAT Council direct staff to process the proposed rental housing development at 796058 Grey Road 19 through the Minister’s Zoning Order (MZO) route as described in this report;

  AND THAT Council direct staff to work with the proponent to receive a Complete Application in accordance with the requirements set forth in the pre-consultation on this matter;

  AND THAT Council direct staff to ensure that prior to consideration of a future resolution regarding a MZO for the subject property appropriate notice and public consultation occurs in accordance with the traditional planning approval process.

B.9.2

Follow up Report for the Allocation Policy, PDS.24.122

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.24.122, entitled “Follow up Report for the Allocation Policy”;

  AND THAT Council enact a by-law implementing a Water and Sewage Allocation Policy for the purpose of allocating water and wastewater services to new developments;

  AND THAT Council approve the transitionary provisions identified in PDS.24.081 for the purpose of implementing the Water and Sewage Allocation Policy in a fair and transparent manner;

  AND THAT Council direct staff to review the by-law 18 months following its enactment and recommend further revisions to the Water and Sewage Allocation Policy and associated Evaluation Framework.

B.9.3

Single Source Thornbury Interim Solutions Analysis, PDS.24.126

• Recommended (Move, Second)

  THAT Council receive Staff Report PDS.24.126 Single Source Thornbury Interim Solutions Analysis”;

  AND THAT Council approve the single source procurement of JLR Richards for an assessment of interim solutions to alleviate capacity constraints at the Mill Street Pumping Station and assess the ability of these options to facilitate allocation to new development sites

B.10

Public Comment Period regarding matters included in the Planning and Development Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

None

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Council Meeting, September 30, 2024
Town Hall, Council Chambers and Virtual

Council, Public Meeting, October 1, 2024
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Finance, Administration, Fire Services and Community Services,  October 7, 2024
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations and Planning and Development Services,  October 8, 2024
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on October 8, 2024, Town Hall, Council Chambers and Virtually, or at the call of the Chair.