Revised Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:

Date:

Monday, August 25, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of August 25, 2025, be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Committee of the Whole minutes of June 30, 2025 be adopted as circulated, including any revisions to be made.

B.

Staff Reports, Deputations, Correspondence

Administration, Corporate & Financial Services - To be chaired by Deputy Mayor Bordignon

B.1

Deputations, if any

None

B.2

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3

Correspondence, if any

B.3.1

The Royal Canadian Legion, Ontario Command

Re: 13th Annual Military Service Recognition Book
(For Council Consideration)

B.4

Staff Reports

B.4.1

Development Charge Interest Policy, CFS.25.045

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.045, entitled “Development Charge Interest Policy”;

  AND THAT Council approve the Development Charge (DC) Interest Policy attached as Appendix A;

  AND THAT the Policy authorize interest to be applied to:

  • DC Rate Freezes (s.26.2, DCA) at the same rate as Grey County’s policy (currently 3.5% per annum) until otherwise amended by Grey County, and
  • DC Deferrals (s.26.1, DCA) in accordance with provincial legislation; and

  AND THAT the Policy include an automatic compliance clause whereby if the prescribed maximum interest rate in the Development Charges Act or regulations is amended (including reductions), the Town’s rate will automatically adjust to the prescribed maximum if the policy rate is higher;

  AND THAT upon proclamation of Bill 17 (Protect Ontario by Building Faster and Smarter Act, 2025) provisions that eliminate or limit interest on DC deferrals, the Town’s policy shall immediately conform (i.e., no interest will be charged on qualifying deferrals if prohibited by law).

B.4.2

2024 Treasurer’s Statement, CFS.25.042

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.042, entitled “2024 Treasurer's Statement”;

  AND THAT Council approve the 2024 Treasurer’s Statement for posting on the Town’s website and make it available to the Minister of Municipal Affairs and Housing upon request.

B.4.3

Municipal Ice Storm Assistance Program, CFS.25.041

• Recommended (Move, Second)

  THAT Council receive Staff Report CFS.25.041, entitled “Municipal Ice Storm Assistance Program”;

  AND THAT Council direct staff to request assistance through the Municipal Ice Storm Assistance (MISA) program for the ice storm that started on March 28, 2025, for the incremental costs directly linked to the ice storm;

  AND THAT Council delegates authority to Monica Quinlan, Treasurer and Director of Corporate & Financial Services to verify and attest to the accuracy of the claim.

B.4.4

Freezing Rain Event Debrief, ADM.25.048

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.048 entitled “Freezing Rain Event Debrief” for information.

B.4.5

Bill 17 and Bill 5 Information Report, ADM.25.054

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.054, entitled “Bill 17 and Bill 5 Information Report”;

B.4.6

Home Opportunities MOU, ADM.25.052

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.052, entitled “Home Opportunities MOU”;

  AND THAT Council support the execution of a Memorandum of Understanding (MOU) with Home Opportunities Non-Profit Corporation to facilitate attainable housing on municipal lands.

B.4.7

Cameron Street Property Sale – Louise Street Road Allowance, Plan 753, ADM.25.056

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.056, entitled “Cameron Street Property Sale – Louise Street Road Allowance, Plan 753”;

  AND THAT Council approves the Bylaw to stop and close the unopened road allowance described as “Louise Street Plan 753 Collingwood, as attached to Staff Report ADM.25.056;

  AND THAT Council approves the sale of the Louise Street road allowance in Plan 753, in the amount of $720,000 to Mr. Kobi Joffe and authorizes the Mayor and Clerk to execute the Agreement of Purchase and Sale, and all associated documentation to effect the sale of the subject lands.

B.4.8

Request for a Public Meeting - Updates to Council Staff Relationship Protocol Policy, ADM.25.049

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.049, entitled “Request for a Public Meeting - Updates to Council Staff Relationship Protocol Policy”;

  AND THAT Council direct staff to schedule a Public Meeting on September 30, 2025 to receive comments from the public regarding proposed revisions to the Town’s Council-Staff Relationship Protocol Policy.

B.4.9

2026 Council and Committee of the Whole Meeting Schedule and 2026 Town Hall Holiday Closure, ADM.25.057

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.057, entitled “2026 Council and Committee of the Whole Meeting Schedule and 2026 Town Hall Holiday Closure”;

  AND THAT Council select Option ___ as the 2026 Council and Committee of the Whole Meeting Schedule as attached to Staff Report ADM.25.057;

  AND THAT Council approves the closure of the Town Hall for the period of December 24, 2026, at 12:00 pm noon, to and including January 1, 2027 as set out in Staff Report ADM.25.057, with the Town Hall reopening at 8:30 am on Monday, January 4, 2027.

B.4.10

Council Code of Conduct – Update, ADM.25.059

• Recommended (Move, Second)

  THAT Council receive Staff Report ADM.25.059, entitled “Council Code of Conduct - Update”;

  AND THAT Council direct staff to pause its review of the Council Code of Conduct Policy POL.COR.21.06, pending the outcome of Province’s consideration of legislation that would enable a new, standardized municipal code of conduct and integrity commissioner framework for municipalities;

  AND THAT Council direct staff to provide a further report to Council in Q4 of 2025 providing an update on the status of the bill.

B.5

Public Comment Period regarding matters included in the Administration, Corporate and Financial Services portion of the meeting (each speaker is allotted three minutes)

Strategic Initiatives - To be chaired by Councillor Porter

B.6

Deputations, if any

None

B.7

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8

Correspondence, if any

None

B.9

Staff Reports

None

B.10

Public Comment Period regarding matters included in the Strategic Initiatives portion of the meeting (each speaker is allotted three minutes)

Community Services - To be chaired by Councillor Ardiel

B.11

Deputations, if any

B.11.1

Matt Hill, Resident

Re: Request to Add Lighting to the Baseball Diamond at Moreau Park

B.11.2

Miles Kettner, Resident

Re: Request to Amend Section 3.1.4 of By-law 2023-69, Being a By-law to regulate the Collection and/or Disposal of garbage, organics, recyclables and other waste materials

B.12

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

NOTE: In accordance with the Town Procedural By-law 2023-62 ten minutes is allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an
emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.13

Correspondence, if any

B.13.1

Julie Fotheringham and Daniel Hageman, Residents

Re: Request for Parking to be Permitted on Carmichael Crescent
(For Council Consideration)

B.13.2

Ron and Barb Picot, Residents

Re: Request for Parking to be Permitted on Carmichael Crescent
(For Council Consideration)

B.14

Staff Reports

None

B.14.1

Increase to budget – Cemetery Natural Burial Area, CS.25.041

• Recommended (Move, Second)

  THAT Council receive Staff Report CS.25.041, entitled “Increase to budget – Cemetery Natural Burial Area”;

  AND THAT Council approves an increase to the budget for cemetery capacity increase for the natural burial area from $90,000 to an upset limit of $130,000 including contingency utilizing the funding sources identified in the financial impacts section of this report.

B.15

Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

C.

New and Unfinished Business

C.1

Committees of Council Reports

None

C.2

Notice of Motion (Council)

C.3

Additions to the Agenda

D.

Notice of Meeting Dates

Committee of the Whole Meeting, Operations, and Planning & Building Services, August 26, 2025
Town Hall, Council Chambers and Virtual

Council Meeting, September 8, 2025
Town Hall, Council Chambers and Virtual

Council, Public Meeting, September 9, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Administration, Corporate & Financial Services, Strategic Initiatives, and Community Services, September 15, 2025
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, Operations, and Planning & Building Services, September 16, 2025
Town Hall, Council Chambers and Virtual

E.

Adjournment

• Recommended (Move, Second)

  THAT this Committee of the Whole does now adjourn at TIME p.m. to meet again on September 15, 2025, Town Hall, Council Chambers and Virtually, or at the call of the Chair.