Agenda
The Blue Mountains, Council Meeting

Meeting #:

Date:

Tuesday, November 12, 2024

Time:

9:30 A.m. - 4:30 P.m.

Location:

Town Hall, Council Chambers and Virtual Meeting

32 Mill Street, Thornbury, ON

Prepared by: Corrina Giles, Town Clerk

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A.

Call to Order

A.1

Traditional Territory Acknowledgement and Moment of Reflection

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2

Approval of Agenda

• Recommended (Move, Second)

  THAT the Agenda of November 12, 2024 be approved as circulated, including any items added to the Agenda.

A.3

Declaration of Pecuniary Interest and general nature thereof

NOTE:  In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4

Previous Minutes

• Recommended (Move, Second)

  THAT the Council minutes of October 21, 2024 and the Special Meeting of Council minutes of  October 29, 2024 be adopted as circulated, including any revisions to be made. 

B.

Deputation / Presentations

Under the authority of the Municipal Act, 2001 and in accordance with Ontario’s Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), The Corporation of the Town of The Blue Mountains wishes to inform the public that all information including opinions, presentations, reports and documentation provided for or at a Public Meeting, Public Consultation, or other Public Process are considered part of the public record. This information may be posted on the Town’s website and/or made available to the public upon request.

B.1

Tim Lanthier, Chief Administrative Officer, Grey Sauble Conservation Authority

Re: Draft 2025 Grey Sauble Conservation Authority Budget

B.2

Tim Lanthier, Chief Administrative Officer, Grey Sauble Conservation Authority

Re: Update to Council on the Administration Centre Renovation

B.3

Jim Oliver, Chair, The Blue Mountains OPP Detachment Board and Loris Licharson, Detachment Commander, The Blue Mountains (Collingwood) OPP

Re: Presentation to Council on the Auxiliary Unit

B.4

Daniel Segal, Segal Construction

Re: Presentation to Council on Affordable and Attainable Housing Solutions

C.

Public Comment Period

NOTE: In accordance with the Town Procedural By-law 2023-62 any person may provide comments during the Public Comment Period at a Council Meeting, regarding Town matters. Each person providing comments during a Public Comment Period shall be limited to not more than three minutes. The Clerk or a countdown clock shall alert the speaker when they have one minute remaining to address Council. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting.  If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

D.

Adoption of Consent Agenda

D.1

Correspondence

• Recommended (Move, Second)

  THAT Council receives the correspondence listed as Agenda items D.1.1 to D.1.7, less any items requested for separate review and discussion, and further does support the Staff recommendation made with regard to the Correspondence items, including any additional direction given to Staff through discussion, with an appropriate Staff action or response awaited for report back to Committee or Council, where indicated.

D.1.1

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A33-2024
(Receive For Information) 

D.1.2

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A35-2024
(Receive For Information) 

D.1.3

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A36-2024
(Receive For Information) 

D.1.4

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. A37-2024 
(Receive For Information) 

D.1.5

Committee of Adjustment

Re: Notice of Decision and Right to Appeal Application No. B16-2024
(Receive For Information) 

D.1.6

Justin Egan, Technical Manager Regulatory Applications, Enbridge Gas Inc.

Re: Enbridge Gas Application for 2025 FCPP seeking Ontario Energy Board approval for rate change April 1, 2025
(Receive For Information)

D.1.7

Sarah Beveridge, Thornbury Business Improvement Area Board

Re: Letter of Resignation from the Thornbury Business Improvement Area Board effective December 4, 2024
(Receive For Information)

D.2

Committee and Board Minutes

(Received for Information)

• Recommended (Move, Second)

  THAT Council of the Town of The Blue Mountains receives the Committee and Board minutes included on the November 12, 2024 Council Agenda, for information, less any items pulled for separate discussion.

D.2.1

The Blue Mountains OPP Detachment Board Minutes dated July 17, 2024

D.2.2

The Blue Mountains OPP Detachment Board Special Meeting Minutes dated September 11, 2024

D.2.3

Accountability and Transparency Committee Minutes dated September 12, 2024

D.2.4

Committee of Adjustment Minutes dated September 18, 2024

D.2.5

Nottawasaga Valley Conservation Authority Board Highlights dated September 2024

D.2.6

Nottawasaga Valley Conservation Authority Board Highlights dated October 2024

D.3

Committee Reports

With the adoption of the Committee Reports included on the Consent Agenda, all Recommendations found within the Committee Report(s) are approved by Council, as recommended, less any items requested for separate review and discussion.

• Recommended (Move, Second)

  THAT the recommendations found within the Committee Reports included on the November 12, 2024 Council Agenda are approved by Council, as recommended, less any items requested for separate review and discussion.

D.3.1

Committee of the Whole Report dated October 28, 2024

D.3.2

Committee of the Whole Report dated October 29, 2024

E.

Motions and Staff Reports

E.1

Update on Municipal Licensing By-law and Administrative Monetary Penalties By-law, FAF.24.140

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.140, entitled “Update on Municipal Licensing By-law and Administrative Monetary Penalties By-law” for information purposes;

  AND THAT Council be advised that an additional meeting has been requested by the Short Term Accommodation Working Group and this request has been supported by staff that requires an extension to the directed November 12, 2024 date to Council and to be extended to the December 12, 2024 meeting of Council.

E.2

Municipal Accommodation Tax By-law, FAF.24.120

• Recommended (Move, Second)

  THAT Council receive Staff Report FAF.24.120, entitled “Municipal Accommodation Tax By-law”;

  AND THAT Council approves the Municipal Accommodation Tax By-law included as Attachment 1 to this report, with the By-law scheduled for enactment on Monday, January 6, 2025;

  AND THAT Council approves a three-month education and transition phase-in period up to and including March 31, 2025, in which the Town shall not penalize operators of transient accommodation for remittance and reporting irregularities for this period.

F.

By-laws

F.1

By-law to Establish a Lobbyist Registry

• Recommended (Move, Second)

  THAT By-law No. 2024-72, being a By-law to Establish and Maintain a Lobbyist Registry for The Corporation of The Town of The Blue Mountains, be hereby enacted as passed this 12th day of November, 2024.

G.

New and Unfinished Business

G.1

Grey County Council Update (Mayor, Deputy Mayor)

G.2

Notice of Motion (Council)

G.2.1

Councillor Hope Notice of Motion Re: Engineering Standards, Budget and Public Engagement

Note: Councillor Hope provided the following Notice of Motion at the October 29, 2024 Special Meeting of Council. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  WHEREAS,  the application of Town-wide engineering standards are not appropriate to all local and site specific conditions and considerations, including reconstruction;

  THEREFORE, Council directs the Engineering department to prepare a staff report on revised and site context specific engineering standards that provide flexibility for reconstruction to adapt to the local context, minimize impacts to trees, and other existing features, and ensure that the existing character of the roads are maintained to the extent possible. The department is encouraged to seek community feedback and to review the Saugeen Shores example. Preparation of cost estimates for these actions are requested for the purposes of submitting 2025 budget material, as well as anticipated deadlines, on this item.

G.2.2

Councillor Porter Notice of Motion Re: Asset Management Plan Policy Update

Note: Councillor Porter provided the following Notice of Motion at the October 29, 2024 Special Meeting of Council. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  WHEREAS the current Asset Management Policy was last updated June 3, 2019, and is required to be updated once during a term of Council;

  THEREFORE,  Council directs staff to bring forward an updated draft Asset Management Policy by the end of December 2024 for review, discussion, and update by Council.

G.2.3

Councillor Porter Notice of Motion Re: Asset Management Plan Update

Note: Councillor Porter provided the following Notice of Motion at the October 29, 2024 Special Meeting of Council. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  WHEREAS Asset management planning is an ongoing and long-term process that allows municipalities to make the best possible investment decisions for their infrastructure assets, in the following areas:

  • building
  • operation
  • maintenance
  • renewal
  • replacement
  • disposal

  AND WHEREAS the Asset Management Plan is deemed complete as of Staff Report, FAF.24.078, Corporate Strategic Plan Review;

  AND WHEREAS the Strategic Plan states that: ‘We need our community to be empowered with information and to understand the rationale behind decisions;

  BE IT KNOWN that Council directs staff to provide the updated plan;

  AND FURTHER, outline how the Asset Management Plan is utilized for Council and our community to empower them with information and to assist with the understanding of the rationale behind infrastructure, inclusive of related budgetary decision making;

  ULTIMATELY, this update will serve to inform the update of the Asset Management Policy.

G.2.4

Councillor Ardiel Notice of Motion Re: Urban Road Task Force

Note: Councillor Ardiel provided the following Notice of Motion at the October 29, 2024 Special Meeting of Council. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  WHEREAS the Council of the Town of The Blue Mountains has had no wholesome discussions regarding the Urban Road and Road Exchange recommendations with staff and how the administrative details will be addressed.

  WHEREAS Council will need to response to the financial implications of the proposed rural road transfers, this should be brought forth to the Budget working group on how this will affect the town’s 2025 Budget and beyond.  

  THEREFORE BE IT RESOLVED THAT the Council of the Town of The Blue Mountains directs staff to involve the Budget Working Group with the task to investigate and develop associated costs, for the downloading of Grey Road 13 through Clarksburg and Thornbury and Grey Road 113.

  AND THAT staff report back to Council with an update On November 12, 2024.

G.2.5

Councillor Porter Notice of Motion Re: AHSIP Deployment and Infrastructure

Note: Councillor Porter provided the following Notice of Motion at the November 4, 2024 Special Council Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

• Recommended (Move, Second)

  THAT Council direct staff to request an update from the Accelerated High-Speed Internet Program and Rogers regarding the high-speed internet infrastructure deployment to connect unserved and underserved residential homes and businesses in The Blue Mountains.

G.2.6

Councillor Maxwell Notice of Motion Re: Hiring Freeze

Note: Councillor Maxwell provided the following Notice of Motion at the November 4, 2024 Special Council Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.

The motion will be available on Friday, November 8, 2024

G.3

Additions to Agenda

G.3.1

Update on the Status of the Staff Code of Conduct

This item was an addition to the October 28, 2024 Committee of the Whole Agenda and was deferred to the November 12, 2024 Council Agenda

G.4

News and Celebrations

H.

Closed Session

• Recommended (Move, Second)

  THAT with regard to subsection 239 of the Municipal Act, 2001, this Council does now move into closed session in order to address matters pertaining to:

  1. advice that is subject to solicitor-client privilege, including communications necessary for that purpose and with regard to the municipal accommodation tax;
  2. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose and with regard to ongoing litigation matters and a corporate policy;
  3. personal matters about an identifiable individual, including municipal or local board employees, and with regard to the CAO review.   

  Council moved into closed session at ____p.m.
  Council moved into public session at ____p.m.

H.1

Closed Session Reporting Out Statement

I.

Notice of Meeting Dates

Committee of the Whole Meeting, November 18, 2024
Finance, Administration, Fire Services, Community Services
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, November 19, 2024
Operations, Planning and Development Services
Town Hall, Council Chambers and Virtual

Council, Public Meeting, November 26, 2024
Town Hall, Council Chambers and Virtual

Council Meeting, December 2, 2024
Town Hall, Council Chambers and Virtual

J.

Confirmation By-law 

• Recommended (Move, Second)

  THAT By-law No. 2024-73, being a By-law to confirm proceedings of the Council of The Corporation of the Town of The Blue Mountains on November 12, 2024 be hereby enacted as passed this 12th day of November, 2024

K.

Adjournment

• Recommended (Move, Second)

  THAT this Council does now adjourn at (time) p.m. to meet again December 2, 2024 Town Hall, Council Chambers and Virtual, or at the call of the Chair.