THAT Council receive Staff Report FAF.20.164, entitled “Committees of Council Terms of Reference Housekeeping Matters”;
AND THAT Council invite written comments regarding the revised Terms of Reference through the Committee Chair on behalf of the Committee, for circulation at the December 1, 2020 Committee of the Whole meeting;
AND THAT, with respect to the Agricultural Advisory Committee Terms of Reference, Council endorses the Mandate as included in Attachment 1a, which was updated to provide clarity and align with the October 6, 2020 Integrity Commissioner Opinion and requests staff to provide the same to the Agricultural Advisory Committee for their approval;
AND THAT, with respect to the Council Compensation Review Committee, Council endorses the change from the Director of Human Resources acting as Chair to the Mayor, or Deputy Mayor as designate in a non-voting capacity;
AND THAT, with respect to the Sustainability Advisory Committee Terms of Reference, Council endorses the removal of the headings for Resource Requirements, Task Force/Working Groups and Reporting Structure Headings which were previously added by Committee members, understanding that resource requirements have been identified and approved for the Committee, and the Sub-Committee heading has been made more robust to provide clarity to sub-committee work and alleviate the need for Task Forces and Working Groups and requests staff to provide the same to the Sustainability Advisory Committee for their approval;
AND THAT, where a Committee is developing a Plan (Community Communications Advisory Committee, Economic Development Advisory Committee, Joint Municipal Physician Recruitment and Retention Committee, Sustainability Advisory Committee, and Transportation Committee) Council directs the staff lead for the Committee to ensure the Plan provides a recommendation regarding the continued relevance and any suggested composition changes by no later than Quarter 2 of 2022;
AND THAT, where a Committee is not in the process of developing a Plan (Agricultural Advisory Committee, Council Compensation Review Committee, Grants and Donations Committee) Council requests staff and Committee members to undertake a review of the Committees’ respective compositions and relevance for Council consideration no later than Quarter 2 of 2022;
AND THAT Council endorse the Committee of Council Terms of Reference template included as Attachment 3;
AND THAT Council direct staff to bring back all relevant Committee Terms of Reference documents to the December 1, 2020 Committee of the Whole meeting for approval of revised Terms of Reference documents.