Agenda
The Blue Mountains
Committee of the Whole Meeting

Meeting #:
Date:
Time:
-
Location:
Town Hall, Council Chambers and Virtual Meeting
32 Mill Street, Thornbury, ON
Prepared by: Corrina Giles, Town Clerk

A.
Call to Order

 

A.1
Traditional Territory Acknowledgement and Moment of Reflection

 

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2
Approval of Agenda

 
  • Recommended (Move, Second)

    THAT the Agenda of October 28, 2024 be approved as circulated, including any items added to the Agenda, with the addition of a status update on the Staff Code of Conduct Policy

A.3
Declaration of Pecuniary Interest

 

NOTE: In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

A.4
Previous Minutes

 
  • Recommended (Move, Second)

    THAT the Committee of the Whole minutes of October 7, 2024 be adopted as circulated, including any revisions to be made.

B.
Staff Reports, Deputations, Correspondence

 
Finance, Administration, and Fire Services Reports - To be chaired by Deputy Mayor Bordignon

B.1
Deputations, if any

 

None

B.2
Public Comment Period regarding matters included in the Finance, Administration, and Fire Services portion of the meeting (each speaker is allotted three minutes)

 

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.3
Correspondence, if any

 

None

B.4
Staff Reports

 

B.4.1
Corporate Strategic Plan Quarterly Report, FAF.24.128

This item has attachments. 
1.FAF.24.128 Corporate Strategic Plan Quarterly Report.pdf
2.Attachment-1-3rd-Quarter-Corporate-Strategic-Plan-Update.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report FAF.24.128, entitled “Corporate Strategic Plan Quarterly Report” for information purposes.

B.4.2
Gateway and Wayfinding Project Introduction, FAF.24.116

This item has attachments. 
1.FAF.24.116 Gateway and Wayfinding Project Introduction.pdf
2.Attachment-1-Preliminary-Sign-Inventory-Map-and-Sign-Types.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report FAF.24.116, entitled “Gateway and Wayfinding Project Introduction” for information purposes.

B.4.3
2025 ROMA Conference Delegation Requests, FAF.24.121

This item has attachments. 
1.FAF.24.121 ROMA Delegation Requests.pdf
  • Recommended (Move, Second)

    THAT Council receive Staff Report FAF.24.121, entitled “2025 ROMA Conference Delegation Requests”;

    AND THAT Council directs staff to submit the following delegation requests to the appropriate Provincial Ministries for the 2025 Rural Ontario Municipalities Association (ROMA) Conference scheduled for January 19 – 21, 2025:

    1.  Ontario Provincial Police Cost Increases (consider joint with Collingwood)
    2.  Physician Recruitment and Family Health Team Expansion (consider joint with Meaford)
    3. Drainage Master Plan and Municipal Infrastructure Needs  

     

     

     

     

     

B.5
Public Comment Period regarding matters included in the Finance, Administration, and Fire Services portion of the meeting (each speaker is allotted three minutes)

 
Community Services Reports - To be chaired by Councillor McKinlay

B.6
Deputations, if any

 

B.6.1
Maureen Munden, Rod Crane and Michael Pocock, Residents

This item has attachments. 
1.Deputation-Maureen-Munden-Re-Request-to-have-sculpture-of-Rod-Crane-National-Paralympic-Hockey-Team-athlete.pdf

Re: Request to have sculpture raised of Rod Crane, National Paralympic Hockey Team athlete and resident

  • Recommended (Move, Second)

    THAT Council of the Town of The Blue Mountains receives for information the deputation of Maureen Munden, Rod Crane and Michael Pocock, Residents Re: Request to have sculpture raised of Rod Crane, National Paralympic Hockey Team athlete and resident;

    AND THAT Council endorses the request in principle and directs the Director of Community Services, in coordination with the Director of Finance and Corporate Services, to provide a staff report in response to the deputation of Maureen Munden, Rod Crane and Michael Pocock, for Council consideration

B.7
Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

 

NOTE: In accordance with the Town Procedural By-law 2023-62 Ten minutes allotted at the beginning and end of each section of the Committee of the Whole Meeting to receive public comments regarding matters included on the Agenda. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters  that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

B.8
Correspondence, if any

 

None

B.9
Staff Reports

 

None

B.10
Public Comment Period regarding matters included in the Community Services portion of the meeting (each speaker is allotted three minutes)

 

C.
New and Unfinished Business

 

C.1
Committees of Council Reports

 

C.1.1
Accountability and Transparency Committee Report dated October 10, 2024

This item has attachments. 
1.Accountability-and-Transparency-Committee-Report-dated-October-10-2024.pdf
  • Recommended (Move, Second)

    THAT Council of the Town of The Blue Mountains receives for information and consideration, the following recommendation from the Accountability and Transparency Committee dated October 10, 2024:


    THAT the Accountability and Transparency Committee requests the Town Clerk to commence the process for the review of the Council Code of Conduct Policy in coordination with the Accountability and Transparency Committee and the Town's Integrity Commissioner.
    AND THAT the Accountability and Transparency Committee strongly encourages the HR department to bring forward the Code of Conduct for Staff. It is further noted that it is highly desirable to have these two policies reviewed together, CARRIED. 

    AND THAT Council directs the Town Clerk to commence the process for the review of the Council Code of Conduct Policy in coordination with the Accountability and Transparency Committee and the Town's Integrity Commissioner;

    AND THAT Council acknowledges that the Accountability and Transparency Committee strongly encourages the HR department to bring forward the Code of Conduct for Staff. It is further noted that it is highly desirable to have these two policies reviewed together

     

  • Recommended (Move, Second)

    THAT Council of the Town of The Blue Mountains receives for information and consideration, the following recommendation from the Accountability and Transparency Committee dated October 10, 2024:


    THAT the Accountability and Transparency Committee requests a copy of the core and noncore study being prepared as part of the 2025 budget process and also strongly encourages the Strategic Task Force to ensure the core and noncore services are aligned to the priorities which result for the Strategic Plan. CARRIED.

    AND THAT Council directs staff to provide a copy of the core and noncore services study being prepared as part of the 2025 budget process and also strongly encourages the Strategic Task Force to ensure the core and noncore services study are aligned to the priorities which result for the Strategic Plan.

     

     

  • Recommended (Move, Second)

    THAT Council of the Town of The Blue Mountains receives for information and consideration, the following recommendation from the Accountability and Transparency Committee dated October 10, 2024:


    THAT the Accountability and Transparency Committee requests the attendance of Alan Pacheco, Director of Operations to attend a future Accountability and Transparency Committee Meeting to have an exchange of views on issues that are directly relevant to his department and some challenges facing the Town of The Blue Mountains. CARRIED.

    AND THAT Council supports the attendance of Alan Pacheco, Director of Operations to attend a future Accountability and Transparency Committee Meeting to have an exchange of views on issues that are directly relevant to his department and some challenges facing the Town of The Blue Mountains

  • Recommended (Move, Second)

    THAT Council of the Town of The Blue Mountains receives for information and consideration, the following recommendation from the Accountability and Transparency Committee dated October 10, 2024:


    THAT the Accountability and Transparency Committee requests the Town Clerk to provide the link to the Information and Privacy Commissioner website to provide FOI statistics. CARRIED.

    AND THAT, Council directs the Town Clerk to provide the link to the Information and Privacy Commissioner website to provide FOI statistics to the Accountability and Transparency Committee

     

C.2
Notice of Motion (Council)

 

C.3
Additions to the Agenda

 

D.
Notice of Meeting Dates

 

Special Meeting of Council, October 29, 2024 9:30 a.m.
Town Hall, Council Chambers and Virtual


Committee of the Whole Meeting, Operations and Planning and Development Services,  October 29, 2024, 1:00 p.m.
Town Hall, Council Chambers and Virtual


Council Meeting, November 12, 2024
Town Hall, Council Chambers and Virtual


Committee of the Whole Meeting, Finance, Administration, Fire Services and Community Services, November 18, 2024
Town Hall, Council Chambers and Virtual


Committee of the Whole Meeting, Operations and Planning and Development Services,  November 19, 2024
Town Hall, Council Chambers and Virtual


Council, Public Meeting, November 26, 2024
Town Hall, Council Chambers and Virtual

E.
Adjournment

 
  • Recommended (Move, Second)

    THAT this Committee of the Whole does now adjourn at 11:52 am. to meet again on November 18, 2024, Town Hall, Council Chambers and Virtually, or at the call of the Chair.

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