Agenda
The Blue Mountains, Special Meeting of Council

Meeting #:
Date:
Time:
-
Location:
Town Hall, Council Chambers and Virtual Meeting
32 Mill Street, Thornbury, ON
Prepared by: Corrina Giles, Town Clerk

A.
Call to Order

 

A.1
Traditional Territory Acknowledgement and Moment of Reflection

 

We would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards of the land.  The municipality is located within the boundary of Treaty 18 region of 1818 which is the traditional land of the Anishnaabek, Haudenosaunee and Wendat-Wyandot-Wyandotte peoples.

A.2
Approval of Agenda

 
  • Recommended (Move, Second)

    THAT the Agenda of October 29, 2024 be approved as circulated, including any items added to the Agenda.

A.3
Declaration of Pecuniary Interest and general nature thereof

 

NOTE:  In accordance with the Municipal Conflict of Interest Act and the Town Procedural By-law 2023-62, Council Members must file a written statement of the interest and its general nature with the Clerk for inclusion on the Registry.

B.
Public Comment Period

 

NOTE: In accordance with the Town Procedural By-law 2023-62 any person may provide comments during the Public Comment Period at a Council Meeting, regarding Town matters. Each person providing comments during a Public Comment Period shall be limited to not more than three minutes. The Clerk or a countdown clock shall alert the speaker when they have one minute remaining to address Council. Each person shall provide their name and address, and is required to address their comments to the Chair. Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. If a person is unable to personally attend the meeting, or during any period where an emergency has been declared to exist in the municipality, they shall provide their Public Comments in writing to the Clerk in advance of the meeting for the Clerk to read on behalf of the author during the Public Comment Period.

C.
Motions and Staff Reports

 

None

D.
Closed Session

 
  • Recommended (Move, Second)

    THAT with regard to subsection 239 of the Municipal Act, 2001, this Council does now move into closed session in order to address matters pertaining to:

    1. a proposed or pending acquisition or disposition of land by the municipality or local board and with regard to the municipality's inventory of land;
    2. advice that is subject to solicitor-client privilege, including communications necessary for that purpose and litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board, and with respect to correspondence received 
    3.  labour relations or employee negotiations and with regard to shared services

    Council moved into closed session at     a.m.
    Council moved into public session at      a.m.

E.
By-laws

 

E.1
Emergency Management By-law

 
  • Recommended (Move, Second)

    THAT By-law No. 2024-68, being a By-law to adopt an Emergency Management Program and Emergency Response Plan and to meet other Requirements under the Emergency Management and Civil Protection Act, be hereby enacted as passed this 29th day of October, 2024.

F.
New and Unfinished Business

 

F.1
Grey County Council Update (Mayor, Deputy Mayor)

 

F.2
Notice of Motion (Council)

 

F.2.1
Councillor Hope Notice of Motion Re: Reconsideration of Bay Street East Staff Report

 

Note: Councillor Hope provided the following Notice of Motion at the September 17, 2024 Committee of the Whole Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.


The following Notice of Motion was included on the September 30, 2024 Council Agenda, deferred to the October 21, 2024 Council Agenda, and to the October 29, 2024 Council Agenda for Council consideration.

  • Recommended (Move, Second)

    WHEREAS substantial public disquiet exists about the Bay Street Reconstruction project, Council reconsiders the following resolution which was passed at the July 15, 2024 Council meeting:

     

    THAT Council receive Staff Report CSOPS.24.031, entitled “Bay Street East Reconstruction PIC 1 Follow-up”; 

    AND THAT Council receive the “Bay Street East Reconstruction PIC 1 Follow-up Presentation included as Attachment 1 and Follow-up Summary included as Attachment 2;

    AND THAT Council direct Staff to proceed with the design of Bay Street East including sanitary forcemain, sanitary sewer, storm sewer and watermain by undertaking a preliminary design of a one-way street cross section with an alignment which minimizes the impact to the existing streetscape while not compromising safety or the needed infrastructure.  The preliminary design is to include:

      1. Stormwater bike safe grates/basins within the asphalt and/or semi-mountable curb
      2. No sidewalks, multi-use trail, or drainage ditches

    AND that Council direct staff to proceed with the design of Grey Street beginning south from Bay Street East to Highway 26 in a complimentary manner to Bay Street East cross-section from Highway 26 to the Wastewater Treatment Plant  with restoration to the Town standard local urban 20m ROW with no parking cross-section with 7.5 metre asphalt width and 2.7 metre multi-use trail including the installation of the outfall sanitary forcemain, stormsewer and watermain

F.2.2
Councillor Hope Notice of Motion Re: Bay Street East Alternate Reconstruction Route

 

Note: Councillor Hope provided the following Notice of Motion at the September 17, 2024 Committee of the Whole Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.


The following Notice of Motion was included on the September 30, 2024 Council Agenda, deferred to the October 21, 2024 Council Agenda, and to the October 29, 2024 Council Agenda for Council consideration.

  • Recommended (Move, Second)

    “WHEREAS significant concern has been raised over the recommended alignment for the new sewer line on Bay Street East, the Town requests the Engineering department to report back to the next Council meeting on the potential to implement the sewer upgrades based on the route attached to the deputation of Ted Squires, Resident Re: Concerns relating to Bay Street East Forcemain and sewer upgrades dated September 17, 2024

F.2.3
Councillor Hope Notice of Motion Re: Engineering Standards Review and Budget for 2025

 

Note: Councillor Hope provided the following Notice of Motion at the September 17, 2024 Committee of the Whole Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.


The following Notice of Motion was included on the September 30, 2024 Council Agenda, deferred to the October 21, 2024 Council Agenda, and to the October 29, 2024 Council Agenda for Council consideration.

  • Recommended (Move, Second)

    WHEREAS in regard to the road reconstruction aspects of the Bay Street East Forcemain project caused by implementation by the sewer upgrades and noting that the application of Town-wide engineering standards are not appropriate to all local and site specific conditions and considerations, the Town requests that the Engineering department report back on revised and site context specific engineering standards that provide flexibility for reconstruction to adapt to the local context, minimize impacts to trees and other existing features and ensure that the existing character of the roads are maintained to the extent possible. Preparation of cost estimates for these actions are requested for the purposes of submitting 2025 budget material on this item.

F.2.4
Councillor Maxwell Re: Traffic Speeds, Students and Public Safety

 

Note: Councillor Maxwell provided the following Notice of Motion at the October 7, 2024 Committee of the Whole Meeting. In accordance with Procedural By-law 2023-62 the motion requires a mover and seconder to be put before Council.


The following Notice of Motion was included on the October 21, 2024 Council Agenda, and deferred to the October 29, 2024 Council Agenda for Council consideration.

  • Recommended (Move, Second)

    WHEREAS public safety should be a cornerstone in any municipality;

    AND WHEREAS multiple deputations, letters of correspondence, petitions, and surveys have come to the Town of The Blue Mountains (TBM) Council table—and on some occasions, Council tables in other municipalities within Grey County—over the years, resulting in notable successes, such as installing community safety zone signs, flashing lights, rumble strips, increased policing services, and crosswalks;

    AND WHEREAS TBM residents have also engaged in their own awareness campaigns, including signs urging drivers to slow down and watch for children playing;

    AND WHEREAS TBM has been actively involved in public safety initiatives, it is important for TBM to continue and enhance its role in promoting public safety as our municipality grows and our residents become increasingly invested in the public safety of their community;

    THEREFORE BE IT RESOLVED THAT the Council of the Town of The Blue Mountains directs staff to investigate and develop potential implementation strategies, along with associated costs, for managing traffic and enhancing public safety within TBM;

    AND THAT staff report back to Council with an update within three (3) months and provide a full report with recommendations for traffic management and public safety strategies within six (6) months;

    Below are some ways other municipalities are implementing:

    • Speed Enforcement Solutions: Verra Mobility
    • Meaford Looks at Developing Speed Management
    • Montreal company to map and timestamp speeding drivers in Grey Highlands

F.2.5
Councillor Ardiel Notice of Motion Re: Town's Expected Year End Balances

 

Note: Councillor Ardiel provided the following Notice of Motion at the October 8, 2024 Committee of the Whole Meeting. In accordance with Procedural By-law 2023-63 the motion requires a mover and seconder to be put before Council.


The following Notice of Motion was included on the October 21, 2024 Council Agenda, and deferred to the October 29, 2024 Council Agenda for Council consideration.

  • Recommended (Move, Second)

    Report on Town fund’s expected year end balances and how these varies will affect the budget.

F.3
Additions to Agenda

 

F.3.1
Housing Enabling Water Systems Fund Grant (verbal)

 

This Addition to the Agenda was added to the September 30, 2024 Council Agenda, was deferred to the October 21, 2024 Council Agenda, and to the Special Council Meeting of October 29, 2024 for consideration.

G.
Notice of Meeting Dates

 

Committee of the Whole Meeting, October 29, 2024 at 1:00 p.m.
Operations, Planning and Development Services
Town Hall, Council Chambers and Virtual


Council Meeting, November 12, 2024
Town Hall, Council Chambers and Virtual


Committee of the Whole Meeting, November 18, 2024
Finance, Administration, Fire Services, and Community Services
Town Hall, Council Chambers and Virtual

Committee of the Whole Meeting, November 19, 2024
Operations, Planning and Development Services
Town Hall, Council Chambers and Virtual


Council, Public Meeting, November 26, 2024
Town Hall, Council Chambers and Virtual

H.
Confirmation By-law

 
  • Recommended (Move, Second)

    THAT By-law No. 2024-69, being a By-law to confirm proceedings of the Council of The Corporation of the Town of The Blue Mountains on October 29, 2024 be hereby enacted as passed this 29th day of October, 2024.

I.
Adjournment

 
  • Recommended (Move, Second)

    THAT this Special Meeting of Council does now adjourn at (time) p.m. to meet again at the call of the Chair.

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